Facility Services Clerk

GECU Federal Credit Union; El Paso (TX); In loco; USD 21.000 - 27.000; Tempo pieno

Descrizione del lavoro

GECU Federal Credit Union in El Paso, TX seeks an Administrative Support Specialist for the Facility Services and Operations team. You will review invoices, process payments for high-dollar service agreements, manage the SPV program, and coordinate with vendors, contractors, and landlords.

Ideal candidates have strong organizational skills, proficiency with MS Word, Excel, and PowerPoint, and the ability to communicate in English and Spanish. Monday–Friday 8:00 a.m. to 5:00 p.m. may apply.

Competenze

• Excellent organizational and planning skills.
• Proficient in MS Word, Excel, and PowerPoint.
• Bilingual in English and Spanish preferred.
• 1–2 years of related experience preferred.
• Strong communication and time-management abilities.

Mansioni

• Provide administrative support for Facility Services and Operations.
• Review and validate invoices and payment requests for service agreements.
• Administer the SPV program, update records, and manage vendor files.
• Maintain vendor insurance and tax forms (COI, W-9).
• Process monthly safety reports, generate action items, and track expenses.
• Prepare reports on expenditures, productivity, and customer surveys.
• Coordinate procurement requests for maintenance, projects, and supplies.
• Handle invoices, verify PO, and submit for payment.
• Respond to emergency line during business hours and coordinate with facilities.
• Maintain and organize department records, drawings, and contracts.

Conoscenze

Organizational skills

Time management

Multitasking

Communication skills

Bilingual English/Spanish

Adaptability

Attention to detail

Strumenti

MS Word

Excel

PowerPoint

Descrizione del lavoro

Are you passionate about making a positive impact in the community you live in? Do you want to be on the forefront of paving the way to financial freedom for the members we serve? At GECU, our Core Values drive our Culture: Advocate, Integrity, Accountable, Dedicated and Passionate. Come grow your career with an award- winning team!

BASIC RESPONSIBILITIES
Responsible for administrative support of the Facility Services and Operations department with emphasis on effective review and validation of invoices, payment requests for high dollar service agreements, and SPV oversight of over 100 vendors, service providers, general contractors, and landlords.

TYPICAL DUTIES

• Acts as administrator and assist with managing and maintaining the Computerized Maintenance Management System (CMMS).
• Generates, tracks and closes completed work orders in the CMMS and generates performance reports.
• Administers the SPV program for the department to include annual evaluation, updating files, and maintaining records.
• Updates Certificate of Insurance and W-9 form for each vendor. Submits the necessary documents to add new vendors and delete underperforming vendors.
• Receives, reviews, and files all monthly Safety Inspection Reports submitted by each branch and each department, generate a list of action items and work requests for safety related findings.
• Generates reports and charts on monthly expenditures, department productivity and efficiency, and customer service surveys.
• Gathers all pertinent information and submits requests to Procurement for maintenance services, contracted work, projects, in addition to office supplies and maintenance supplies.
• Sorts, organizes, and process invoices, verify against the purchase order, obtain approval for payment, and submit to Accounting.
• Tracks expenditures via AMEX card and checks and submit to Accounting for review and payment.
• Responsible for taking calls on the emergency line during regular business hours and coordinating a response with the facilities team.
• Maintains and manages departmental records and documents including but not limited to files, schematics, budgets, construction documents, architectural drawings, blue prints, project documents, contracts, etc.
• Makes appointments with vendors, schedule meetings, and take meeting minutes.
• Prepares and edits correspondence with vendors and suppliers
• Escorts vendors, runs errands, and maintains inventory supplies.
• Provides administrative and clerical support to Branch Operations Executive Leadership
• Completes and assists with travel requests and expense reports
• Maintain and understand compliance to ensure that work complies with GECU’s established policies, procedures and applicable regulations, to include Bank Secrecy Act (BSA), Anti-Money Laundering Act (AML) addressing Money Laundering and the Countering the Financing of Terrorism (CFT), Member Identification Program (MIP), and Office of Foreign Asset Control (OFAC).
• Other duties as assigned or required in connection with the general operation of the credit union.

Requirements

CRITICAL KNOWLEDGE, SKILL AND EDUCATIONAL REQUIREMENTS

• Excellent organizational skills.
• Excellent planning and time management skills.
• Ability to manage multi-task assignments.
• Good clerical skills and proficient in the use of personal computer and software applications to include MS Word, Excel and PowerPoint.
• Good communication skills both written and oral.
• Flexible and adaptable to change.
• Demonstrates high levels of quality and accuracy
• Command of the English and Spanish languages preferred.
• Even temperament and the ability to work well under pressure with many interruptions.
• One to two years of similar or related experience preferred.
• Requires sitting the majority of the day, lifting 10 pounds on occasion, bending, squatting, climbing, twisting, and reaching above and below shoulder level occasionally.

PRIMARY RESPONSIBILITY
Providing quality service is the primary responsibility of this position. Quality service means treating members and coworkers with respect and courtesy at all levels whether in person or by telephone as outlined in the Employee Handbook.

Required Availability: Monday - Friday 8:00a.m. - 5:00p.m

Salary Information

$15.25 - $19.84/Hrly

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GECU is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, genetic information, disability, or protected Veteran status.