Facility Project Coordinator

AEP Service Corporation; Fort Wayne (IN); On-site; USD 88,000 - 110,000; Full time

Job summary

AEP Service Corporation in Indiana seeks a facilities/project coordinator to optimize regional space and manage remodels, including AutoCAD work, scopes of work, and contractor oversight. You’ll maintain building drawings, forecast budgets, and ensure reliable service with management and staff cooperation.

The role covers site coordination with contractors, space planning, furniture selection, and documentation. Travel is required, and a comprehensive benefits package is offered.

Qualifications

• Associate degree or equivalent with relevant facilities or space planning experience.
• 5+ years in facilities operations or space planning roles.
• Valid state driver's license with acceptable driving record.

Responsibilities

• Support new construction and renovation projects across Indiana/Michigan facilities.
• Be the onsite contact for general contractors and coordinate schedules.
• Prepare space projections and budget forecasts for capital and O&M.
• Plan furniture layouts and acquire furniture and relocation services.
• Develop and maintain project documentation and drawings.
• Ensure adherence to procurement policies and project standards.
• Coordinate tenant relations and office moves to satisfy customers.
• Manage small to medium capital and O&M projects end-to-end.

Skills

Space planning

Project coordination

Contractor management

Budget forecasting

Project scheduling

Education

Associate's degree in engineering, facilities, business, architecture or related field

High School Diploma/GED with 2 years relevant work experience

Tools

AutoCAD

Archibus

Excel

PowerPoint

Word

Windows OS

Job description

Job Posting End Date

10-31-2026 Please note the job posting will close on the day before the posting end date.

Job Summary

Ensures the optimal utilization of the organization’s regional facilities. Assess and evaluate the physical space requirements of the organization and recommend space plans to meet the Company’s business needs. Responsible for the development, coordination, and management of small to medium construction and remodel projects including AutoCAD drawing creation, Scope of Work development, material acquisition, and contractor management. Responsible for maintaining the drawing database for all buildings in the region. Responsible for budget analysis and forecasting of projects. Work with management and employees to ensure consistent and reliable service.

Job Description

What you will be doing

• Support new construction and renovation projects across all Indiana/Michigan facilities.
• Serve as the onsite point of contact for general contractors and work closely with the Project Scheduler to ensure projects are completed on time.
• Prepare projections of immediate and long-range space requirements and facility maintenance needs to prepare budget projections for capital and O&M expenditures.
• Responsible for space planning, furniture layout design, selection of furniture, remodeling materials, carpeting, wall partitions, artwork, landscapes and the acquisition of furniture and contractors for employee relocation requirements.
• Coordinate with the Corporate Facility Engineer in the development and implementation of corporate facility office standards and construction projects.
• Responsible for working with contractors to obtain AEP required documentation for entry into the contract requisition system and managing contracts to ensure compliance with AEP’s Procurement policies.
• Provide coordination and communication to customers regarding office moves, office remodels, and project scheduling to meet customer needs and provide satisfied customers.
• Responsible for Tenant Relations activities with outside tenants in AEP buildings to develop tenant improvement designs, cost estimates, schedules, and construction contracts.
• Develop and author project documentation including Scopes of Work, cost estimates, schedules, and project drawings. Maintain quality control of contractor work and project materials.
• Supervise small to medium capital and O&M projects including building construction and building remodels.
• Apply expertise on AEP asbestos, lead, and other environmental and safety policies for application in project management.
• Responsible for the update and maintenance of the Archibus database for the buildings in the regional area.

What we are looking for

• Education: Associate's degree in engineering, facilities, business, architecture or related field or High School Diploma/GED and 2 years of relevant work experience.
• Experience: In addition to any experience required above, 5 years of experience in facilities operations or space planning duties.
• Licenses/Certifications: Must possess and maintain a valid state driver's license with an acceptable driving record.

Other Requirements

• Travel requirements are expected 25%-50% of the time. Overnight travel is approximately 5%-10% of the time expected.
• Excellent written and verbal communications skills. Basic Understanding of Electricity and/or HVAC systems.
• Weekends, holidays or after-hours work may be required, work may be required to avoid disrupting the working environment of the other employee's, Strong computer skills and knowledge of computer applications used in a Windows environment including Power Point, Excel, Word, AutoCAD etc.
• Working knowledge of space planning and building design.

In addition to competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.

At AEP, we’re more than just an energy company - we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you’re passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you.

Compensation Data

Compensation Grade: SP20-007

Compensation Range: $87,633.00 - $109,543.00

The Physical Demand Level for this job is: S - Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionall