Facility Operations Coordinator - Ambulatory Pharmacy Services, Retzky College of Pharmacy

University of Illinois Chicago; Chicago (IL); Hybrid; USD 60,000 - 75,000; Full time

Job summary

The University of Illinois Chicago is seeking a Facility Operations Coordinator for Ambulatory Pharmacy Services in Chicago, IL. This role oversees facilities, space, furniture, and renovations, and collaborates on events and budget planning for the department.

You will support pharmacy operations with administrative duties, supervision, and coordination of building services. Illinois residency is required; benefits include health and retirement plans.

Qualifications

• High School Diploma or equivalent.
• Three years of related facility/operations experience as described.
• One year of supervisory or administrative experience in building operations.

Responsibilities

• Oversee facilities accounts, space, furniture, and renovations.
• Assist facilities for events hosted by the Department of Pharmacy Practice.
• Process finance expense transactions and reconciliations for facilities supplies and services.
• Support pharmacies by evaluating and monitoring supply stock needs.
• Provide resources to support a complete cycle of pharmacy services.
• Serve as a key contact for Outpatient Pharmacy Directors, faculty, staff and students.
• General office administration: mail, supplies, data entry, meeting arrangements.
• Perform other duties and special projects.

Skills

Facility operations

Supervisory experience

Administrative support

Operations management

Education

High School Diploma or equivalent

College coursework in facility/operations management

Associate's Degree

Tools

Chromeriver

Ibuy

Banner

Job description

Facility Operations Coordinator - Ambulatory Pharmacy Services, Retzky College of Pharmacy

Hiring Department: Ambulatory Pharmacy Services

Location: Chicago, IL USA

Requisition ID: 1043192

FTE: 1

Work Schedule: Monday - Friday, 8:30AM - 4:30PM

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Salary Range (commensurate with experience): $60,000.00 - 75,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Under administrative supervision, assists in the management and supervision of department administrative operations of the department.

Duties & Responsibilities:

• Oversee facilities accounts, furniture, space, and renovations for the department. As well as primary departmental supervisor for facilities management units to support pharmacy building functions, renovations and repairs.
• Assist facilities components for events hosted by the Department of Pharmacy Practice and its units, including planning, setting up and cleaning up.
• Process finance expense transaction and reconciliations for related to facilities supplies and services - Chromeriver, Ibuy, Banner, Etc. Function as essential personnel on campus during reduced service periods.
• Support pharmacies by evaluating and monitoring pharmacy supply stock needs and results needed for management planning and resource decisions.
• Providing resources to support a complete cycle of pharmacy services for pharmacy service units.
• Serving as a critical support contact for the Outpatient Pharmacy Directors, faculty, staff and students.
• Responsible for general office administration, including mail; supplies; data entry; report processing; directories; deliveries; office maintenance/housekeeping; office and conference room equipment; meeting arrangements; calendars.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. High School Diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:
   1. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:
      • 60 semester hours or an Associate's Degree equals one (1) year (12 months)
   2. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.
   3. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.
3. One (1) year (12 months) of supervisory or administrative experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.