Facilities Support Specialist

Tlingit Haida Tribal Business Corporation; Falls Church (VA); Remote; USD 64,000 - 86,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401(k) Retirement Plan

Paid Leave

Identity Theft Protection

Job summary

Tlingit Haida Tribal Business Corporation (THTBC) is seeking an Operations & Facilities Support Specialist to empower senior leadership with administrative and project coordination expertise. This role coordinates contract deliverables, tracks milestones, manages reports and dashboards, and collaborates across Finance, HR, Contracts, Security, and project teams to ensure timely, accurate results.

Remote-friendly with travel up to 50%, the position requires confidentiality, strong MS

Qualifications

• Associate degree preferred or equivalent experience.
• 3–5 years in administrative support, operations coordination, or related roles.
• Experience supporting senior leadership and managing competing priorities.
• Strong proficiency in MS Office and SharePoint; ability to track deliverables and reports.
• Ability to maintain confidentiality and work across multiple departments and locations.

Responsibilities

• Provide administrative and operational support to senior leaders.
• Maintain executive schedules, coordinate meetings, travel, agendas, and minutes.
• Develop trackers for contract deliverables, deadlines, milestones, and leadership actions.
• Coordinate with project teams to collect, review, organize, and submit reports and deliverables.
• Support contract phase-in/transition activities and staff onboarding.

Skills

Communication

Organization

Time management

Independent work

Confidentiality

Education

Associate degree in Business Administration/Facilities Management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

SharePoint

Power BI

Smartsheet

Maximo

Job description

At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description—it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we serve. Every milestone we achieve helps fund programs, expand services, and create lasting value for the Tribe, making each success a shared one.

For more than 35 years THTBC and its subsidiaries have delivered mission-critical services to federal clients globally. From logistics and information technology to cybersecurity and facilities operations, we are united by a single purpose: to generate meaningful economic opportunity and sustainable growth for the Tlingit & Haida Tribes of Alaska.

Together We Grow – One Mission, One Team – With a Commitment to Serve

Job Title: Facilities Support Services

Work Location: Remote

Labor Category: Exempt

Clearance Level: Secret

Travel: Up to 50%

Pay Rate: $75,000

About the Role

The Operations & Facilities Support Specialist provides high-level administrative and operational support to the Director of Operations and Senior Vice President of Operations. This position coordinates contract deliverables, reporting timelines, transition activities, leadership action items, and cross-functional operational requirements. The role supports multiple facilities management projects and works closely with Operations, Contracts, Finance, Human Resources, Quality Control, Security, and project teams to ensure assignments are completed accurately and on schedule.

What You’ll Be Doing

• Provide administrative and operational support to the Director and Senior Vice President of Operations.
• Maintain executive schedules and coordinate meetings, travel, agendas, minutes, and follow-up activities.
• Develop and maintain trackers for contract deliverables, deadlines, milestones, and leadership action items.
• Coordinate with project teams to collect, review, organize, and submit required reports and deliverables.
• Provide administrative support during contract phase-in, phase-out, mobilization, and transition activities.
• Track transition requirements, including staffing, onboarding, training, security access, documentation, and operational readiness.
• Prepare weekly, monthly, quarterly, and executive-level reports, presentations, dashboards, and status updates.
• Support Program Management Reviews, customer meetings, operational reviews, and special projects.
• Maintain SharePoint sites, document libraries, continuity files, and operational records.
• Assist with procurement requests, vendor coordination, invoice documentation, and facilities-related administrative requirements.
• Coordinate across Operations, Contracts, Finance, HR, Quality Control, Security, and project management teams.
• Track risks, corrective actions, open issues, and other leadership-directed assignments through completion.
• Support audit preparation, records management, and contract compliance documentation.
• Handle confidential and sensitive business information with appropriate discretion.
• Perform other duties as assigned.

What We’re Looking For

• Associate degree in Business Administration, Project Management, Facilities Management, or a related field preferred. Equivalent relevant experience may be considered.
• Three to five years of experience in administrative support, operations coordination, project coordination, facilities support, or a related role.
• Experience supporting senior leadership and managing competing priorities.
• Strong proficiency in Microsoft Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Experience managing deliverables, timelines, action-item trackers, reports, and document-control systems.
• Strong written and verbal communication skills.
• Excellent organizational, analytical, and time-management abilities.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Ability to coordinate effectively across multiple departments, projects, and geographically dispersed work locations.
• Government contracting, facilities maintenance, base operations support, or contract transition experience preferred.
• Experience with Power BI, Smartsheet, Maximo, or similar reporting and tracking systems preferred.

• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to work independently and collaboratively with project staff, Corporate departments, Government personnel, and subcontractors.
• Must be able to obtain and maintain a Secret security clearance.
• Must possess and maintain a valid state driver’s license and a safe driving record, in accordance with company policy, to operate vehicles or equipment as required for the position.

Physical Demands & Work Environment

• Work is primarily performed in an office environment requiring prolonged periods of sitting, standing, walking, and frequent use of a computer, keyboard, telephone, and other standard office equipment.
• Must be able to occasionally lift and carry office materials and supplies weighing up to 25 pounds.
• Must possess sufficient visual acuity to review documents, operate a computer, and perform administrative duties.
• Must be able to communicate effectively in person, by telephone, and electronically.
• Must be able to work on-call, alternate, and extended shift schedules when necessary to meet mission requirements, including evenings, weekends, and holidays.

Why Us?

At Tlingit Haida Tribal Business Corporation (THTBC), our work goes beyond delivering exceptional services—we are driven by a mission to create meaningful impact. When you join our team, you become part of an organization that values purpose, performance, and people.

We offer the opportunity to work in dynamic, fast-paced environments where your contributions directly impact mission success. Our teams are built on collaboration, accountability, and a commitment to excellence, ensuring you are supported while being challenged to grow.

Join us and be part of a team where your work matters.

Benefits

We offer a comprehensive and flexible benefits package designed to support your health, well‑being, and financial security. Benefits include:

• Medical, Dental, and Vision coverage
• TRICARE Supplemental
• Critical Illness insurance
• Company-Paid Life and Short-Term Disability insurance
• Optional Long-Term Disability
• Paid Leave
• 401(k) Retirement Plan
• Identity Theft Protection
• Employee Discounts
• Wellness Seminars

For union represented positions, benefits and leave are provided in accordance with the applicable Collective Bargaining Agreement.

Pre-Employment Screening: All candidates must successfully complete pre-employment screening, which may include a criminal background check, motor vehicle record review, and 5-panel drug screening, in accordance with company policy and applicable laws.

Equal Employment Opportunity: We are proud to be an equal opportunity employer and are committed to full compliance with all applicable federal, state, and local employment laws. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, gender identity or expression, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other status protected by applicable law.

Reasonable Accommodation: If you have a disability or medical condition and require a reasonable accommodation at any stage of the hiring process, please notify the designated recruiter so we can provide appropriate assistance.