Facilities Supervisor

Four Seasons Veterinary Specialists LLC; Loveland (CO); On-site; USD 48,000 - 69,000; Full time

Job summary

Four Seasons Veterinary Specialists LLC is seeking a Facilities Supervisor to oversee building and grounds maintenance in a 24/7 veterinary hospital. You will manage HVAC, electrical, plumbing, and safety, coordinate external vendors, and use a CMMS to track assets and work orders.

Responsibilities include inspections, asset maintenance, safety compliance, and leading remodeling initiatives with internal teams. Flexibility for after-hours work is required.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years experience in facilities maintenance.
• Strong knowledge of building systems including HVAC, electrical, plumbing, and safety regulations.
• Basic computer skills for maintenance management software and reporting.
• Physical ability to perform routine maintenance tasks, including lifting.

Responsibilities

• Oversee building and grounds maintenance, including plumbing, electrical, HVAC, and structural components.
• Use Fiix CMMS to track ~1,500 assets, manage work orders, generate reports, and schedule preventive maintenance.
• Coordinate external vendors and contractors for specialized services (oxygen, waste removal, landscaping, elevator maintenance, cleaning, safety certifications).
• Conduct regular facility inspections and address maintenance needs proactively.
• Manage repair and maintenance of equipment, distinguishing capital equipment from inventory.
• Ensure safety measures including fire drills, extinguishers, security systems, and outdoor lighting.
• Address ad hoc repair tasks and small projects as they arise.
• Manage keys and access control systems for doors.
• Oversee maintenance of elevator, fire riser room heater, air purifiers, and patio heaters.
• Lead building/remodel initiatives with third-party vendors and internal teams.

Skills

Facilities management

Maintenance planning

Vendor management

Safety compliance

Communication

Education

Associate’s or Bachelor’s degree in Facilities Management, Engineering, or related discipline

CFM or FMP certification

Tools

Fiix CMMS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administration Part Time Loveland, CO, US

2 days ago Requisition ID: 1006

Salary Range: $35.00 To $50.00 Hourly

About Company:

Our Vision

Create a world with more play, more joy, more love, more comfort, more togetherness, and more peace.

Our Mission

To Provide Excellence in Care. With Love.

We achieve this by:

• Practicing the highest quality team-based care;
• Creating one practice within a multi-specialty environment;
• Caring for our patients, each other, our clients, and our family veterinarians;
• Creating a trusting, emotional, and empathetic bond.

JOB SUMMARY

The Facilities Supervisor is responsible for comprehensive building, grounds, and physical asset maintenance. The supervisor ensures peak operational performance, security, physical infrastructure stability, and strict adherence to facility safety protocols in a 24/7 veterinary hospital environment. Key responsibilities include overseeing building and grounds maintenance (HVAC, electrical, plumbing), coordinating specialized external vendors, managing equipment repair, and utilizing the Fiix CMMS to track and maintain approximately 1,500 physical assets.

Given our 24/7 hospital operations, this role requires schedule flexibility. Availability and occasional on-site presence outside of standard business hours (including early mornings, late evenings, weekends, and some holidays) will be necessary, as will responding to occasional call-ins.

The Facilities Supervisor works under the primary instruction of the acting CEO and Hospital Director. This is an overview of the position, and specific duties are not limited to those listed.

DUTIES AND RESPONSIBILITIES

• Oversee and manage all aspects of building and grounds maintenance, including plumbing, electrical, HVAC, and structural components.
• Utilize Fiix by Rockwell, our Computerized Maintenance Management System (CMMS), to track approximately 1,500 assets, manage work orders, generate reports, and schedule preventative maintenance.
• Coordinate and supervise external vendors and contractors for specialized services (e.g., oxygen, waste removal, extermination, laundry, elevator maintenance, landscaping, sprinkler system, building cleaning, chemotherapy hood safety and certification).
• Conduct regular inspections of the facility to identify and address maintenance needs proactively.
• Manage equipment repair and maintenance, including gas sterilizers and anesthesia machines, differentiating between capital equipment and other inventory.
• Ensure safety measures are in place and maintained, including fire drills, fire extinguishers, security systems, and employee safety initiatives like outdoor lighting.
• Address immediate repair needs such as broken chairs, paint repair, fixing shelves, and general "odd jobs" as they arise.
• Manage keys and physical access control systems for doors.
• Oversee the maintenance of specific areas and hardware like the elevator, fire riser room heater, air purifiers, and patio heaters.
• Direct and manage potential building or remodeling initiatives, partnering with third-party vendors and internal teams to assess scope, financial plans, schedules, and strategic alignment.

Administrative & Reporting

• Maintain accurate records within the CMMS for all physical maintenance activities.
• Generate regular reports on facility conditions, maintenance costs, and asset performance.
• Assist in budget planning for facilities-related expenditures.
• Review facility and maintenance vendor contracts annually and/or as needed.
• Communicate effectively with staff regarding maintenance schedules and disruptions, including providing content for the internal newsletter.

QUALIFICATIONS

Required:

• High school diploma or equivalent; technical or vocational training in facilities management or related field preferred.
• Minimum of 3 years of experience in facilities maintenance
• Strong knowledge of building systems including HVAC, electrical, plumbing, and safety regulations.
• Basic computer skills for maintenance management software and reporting.
• Physical ability to perform routine maintenance tasks, including lifting, bending, and standing for extended periods.

Preferred:

• Associate’s or Bachelor’s degree in Facilities Management, Engineering, or a related discipline.
• Certification in facilities management such as Certified Facility Manager (CFM) or Facility Management Professional (FMP).
• Prior experience in a healthcare or veterinary clinical facility.
• Familiarity with occupational health and safety standards and compliance requirements.
• Proficiency in computerized maintenance management systems (CMMS).

KNOWLEDGE AND SKILLS

• Exceptional problem-solving skills with the ability to diagnose mechanical and structural issues and implement effective solutions.
• Strong communication and interpersonal skills, capable of clear and concise interaction with all levels of staff and external vendors.
• Proficiency in using maintenance management software and basic office applications.
• Ability to prioritize tasks and manage multiple projects simultaneously.

SAFETY

• Follow OSHA and USP guidelines concerning safety and handling of hazardous materials.
• Follow established hospital safety guidelines regarding animal handling, controlled drugs, radiation protection, bite wounds, and the handling/care of equipment.
• Remain familiar with federal and state animal health laws, including OSHA and DEA regulations.

Physical Demands:

The physical demands described below are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Must be able to stand, walk, and sit for extended periods.
• Use hands to handle, control, or feel objects, tools, or controls.
• Reach with hands and arms in various directions.
• Frequently stoop, kneel, crouch, or crawl.
• Communicate effectively through speech and hearing.
• Occasionally required to climb or balance.
• Occasionally required to detect and identify smells or tastes.
• Must be able to frequently bend, lift and/or move up to 50 pounds.
• Occasionally required to lift and/or move more than 100 pounds with assistance.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Occasionally exposed to moving mechanical parts, fumes or airborne particles, and toxic or caustic chemicals.
• Noise level is typically moderate.
• May be exposed to animals and environments where zoonotic diseases are present, posing a risk of disease transmission.
• Strict adherence to safety protocols and the use of personal protective equipment is required at all times to minimize exposure risk.
• May involve scheduled on-call, overnight or weekend coverage depending on hospital needs.

PERSONAL CONDUCT

• Adhere to all hospital protocols and standards
• Show respect and sensitivity for cultural differences
• Promote a harassment-free environment
• Serve as a representative of the hospital, displaying tact, consideration, courtesy, compassion, professionalism, and a positive attitude in all interactions with patients, clients, and hospital staff
• Demonstrate teamwork and initiative by assisting other employees and proactively seeking additional tasks during downtime

PUNCTUALITY AND ATTENDANCE

• Utilize the timekeeping system to clock in and out at the beginning and end of each day and during meal breaks
• Adhere to work schedule, arrive for work promptly, and be ready to begin working at the scheduled start time
• Arrive to meetings and appointments on time
• Follow hospital protocols for requesting time off and reporting absences or tardiness
• Maintain flexibility in work schedules when needed, based on the needs of the department

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.