Facilities Specialist III

HMA Group Holdings, LLC; Waukee (IA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Parental leave

Tuition reimbursement

401k profit sharing

Generous PTO

Volunteer time off

Diversity Day

Job summary

Holmes Murphy is seeking a Facilities Specialist III to join the Office Services team in Waukee, IA. The role drives planning, coordination of moves, furniture installations, and vendor engagement to maintain a productive work environment.

You will partner with operations to manage projects within budget, develop space layouts, and ensure timely repairs with minimal supervision. Holmes Murphy offers a strong culture and comprehensive benefits.

Qualifications

• High school diploma required; associate degree or facilities-related training preferred.
• 3–5 years of facilities, maintenance, furniture installation, or related experience.

Responsibilities

• Oversee the general office environment and identify facility needs before they affect operations.
• Coordinate routine and non-routine maintenance across office locations.
• Lead facilities projects from planning to completion with timelines and resource coordination.
• Manage office moves, furniture installations, decommissions, and workspace improvements.
• Coordinate vendors and contractors, compare bids, and verify completion.
• Develop expertise in one or more facilities specialties.
• Review floor plans and furniture layouts to address space and operational concerns.
• Maintain professional appearance and address issues with minimal direction.
• Keep inventories of maintenance materials, supplies, tools, and parts.
• Provide day-to-day guidance to Facilities Specialists on projects and moves.
• Protect confidentiality of information across employees, vendors, and partners.

Skills

Facilities coordination

Vendor management

Construction coordination

Office relocation

Furniture installation

Education

High school diploma

Associate degree or facilities training

Job description

Job Description

We are looking to add a Facilities Specialist III to join our Office Services team in Waukee, IA. Offering a forward-thinking, innovative, and vibrant company culture, along with the opportunity to share your unique potential, there really is no place like Holmes!

Essential Responsibilities

• Independently oversee the general office environment and identify facility needs before they affect employees, clients, or office operations.
• Perform and coordinate routine and non-routine maintenance throughout assigned office locations.
• Take ownership of assigned facilities projects from planning through completion, including developing timelines, coordinating resources, communicating updates, and following up on outstanding items.
• Serve as the facilities lead for assigned office moves, furniture installations, decommissions, construction activities, and workspace improvement projects.
• Coordinate vendors and contractors, including scheduling work, requesting and comparing bids, confirming project requirements, monitoring progress, and verifying that work has been completed appropriately.
• Develop a working knowledge in one or more facilities specialties, such as project coordination, construction, furniture systems, office moves, building operations, or vendor management.
• Review floor plans and furniture layouts and assist with identifying space, installation, and operational concerns.
• Maintain a professional appearance throughout assigned facilities and proactively address building, furniture, equipment, and maintenance issues without significant direction.
• Maintain inventories of maintenance materials, supplies, tools, furniture components, Steelcase keys, off-site storage items, and repair parts.
• Establish and maintain vendor and property-management contacts to support timely repairs and issue resolution.
• Provide day-to-day guidance to Facilities Specialists during assigned projects, office coverage, moves, installations, and other facilities activities.
• Maintain confidentiality of information obtained through working relationships with employees, leadership, vendors, and business partners.

Qualifications

• Education: High school diploma required; associate degree, relevant technical education, or facilities-related training preferred.
• Experience: 3-5 years of facilities, maintenance, furniture installation, construction coordination, office relocation, or related experience preferred.
• Demonstrated experience independently coordinating vendors or facilities projects and experience with commercial furniture systems, construction projects, office moves, or building operations is preferred.

Technical Competencies

• Strong planning and organizational skills by efficiently managing resources for projects to ensure quality outcomes within budget.
• Exhibit initiative and resourcefulness in independently identifying and solving problems, and they are adaptable, effectively responding to changing conditions while balancing enterprise or client strategies and objectives.

Here’s a little bit about us

In addition to being great at what you do, we place a high emphasis on building a best-in-class culture. We do this through empowering employees to build trust through honest and caring actions, ensuring clear and constructive communication, establishing meaningful client relationships that support their unique potential, and contributing to the organization’s success by effectively influencing and uplifting team members.

Benefits

• Paid Parental Leave and supportive New Parent Benefits - We know being a working parent is hard, and we want to support our employees in this journey!
• Company paid continuing Education & Tuition Reimbursement - We support those who want to develop and grow.
• 401k Profit Sharing - Each year, Holmes Murphy makes a lump sum contribution to every full-time employee’s 401k. This means, even if you’re not in a position to set money aside for the future at any point in time, Holmes Murphy will do it on your behalf!
• Generous time off practices in addition to paid holidays - Yes, we actually encourage employees to use their time off, and they do. After all, you can’t be at your best for our clients if you’re not at your best for yourself first.
• Supportive of community efforts with paid Volunteer time off and employee matching gifts to charities that are important to you - Through our Holmes Murphy Foundation, we offer several vehicles where you can make an impact and care for those around you.
• Inclusion & Belonging Programs - Holmes Murphy is committed to celebrating every employee’s unique potential. Through inclusion and belonging initiatives, titled Uniquely United, not only do we offer employees a paid Diversity Day time-off option, but we also have a Uniquely United Committee, Employee Resource Groups, and development programs to advance our culture of belonging. We encourage employees to engage in ways that are meaningful to them to enhance their overall experience!
• Consistent merit increase and promotion opportunities - Employees are reviewed annually for merit increases and promotion opportunities because we believe growth is important - not only with your financial wellbeing, but also your career wellbeing.
• Discretionary bonus opportunity - Yes, there’s an annual opportunity to make more money. Who doesn’t love that?!

At this time, we are not considering candidates who require any type of immigration sponsorship now or in the future. This includes candidates whose current work authorization is temporary or set to expire and who would require employer participation in any renewal, extension, or new authorization process to continue employment.

Holmes Murphy & Associates is an Equal Opportunity Employer.

There’s No Place Like Holmes! You’ll love what you do and who you do it with when you join Holmes Murphy! Not only can you create connections, experience the energy, and seize the opportunities we have, but you can also:

• Grow Your Career - An abundance of opportunity awaits! Our independence gives our growing and dynamic organization the freedom to create an environment where talent mobility thrives - whether that means career progression, expanding your skill set, or transferring to another Holmes Murphy office.
• Learn… On Us - We believe in building the best experts in the industry, supported through a variety of benefits like continuing education and tuition reimbursement.
• Share in Our Success - Our privately held structure allows us to share our collective success in ways that matter. One of the many ways is through our 401(k)-profit share, which is distributed to all employees regardless of their own contributions!
• Take Time to Recharge - We offer generous time off, including a Health Matters Day, Celebrate Day (for your birthday!), Diversity Day, Volunteer Time Off, and paid parental leave. And yes, we encourage you to take time away!