Facilities Specialist

Addison Group; Washington (District of Columbia); On-site; USD 100,000 - 125,000; Full time

Job summary

A leading global engineering and consulting firm is seeking a Facilities Specialist to manage daily office operations in Washington, DC. This role involves coordinating logistics, managing supplies, and ensuring a clean and efficient workspace. The ideal candidate will be proactive and organized, thriving in a collaborative environment. Join a mission-driven team focused on sustainable design and make a meaningful impact.

Benefits

Work with a mission-driven, global leader in sustainable design

Opportunity to make this role your own and take full ownership

Long-term role with potential for internal growth

Dynamic, collaborative work environment

Hands-on involvement with key operational projects

Great exposure to cross-functional teams and company leadership

Qualifications

• 2-3 years of experience in office/facilities management or related field.
• Tech-savvy with proficiency in Microsoft Office Suite.

Responsibilities

• Oversee daily operations in the Washington, DC office.
• Act as primary point of contact for office operations and vendor relations.
• Coordinate logistics for on-site meetings and events.

Skills

Organizational Skills

Communication

Interpersonal Abilities

Problem Solving

Tools

Microsoft Office Suite

Concur

Serraview

Job description

Job Title: Facilities Specialist

Location: Washington, DC

Industry: Engineering Consulting / Sustainability

Pay: $22–$26/hour

Type: Long-term, open-ended contract

Schedule: Monday–Friday, 8:00 AM – 5:00 PM (40 hours/week)

Background Check: Required

About Our Client:

Addison Group is hiring on behalf of our client, a renowned global engineering and consulting firm focused on designing sustainable, future-forward infrastructure and environments. With offices around the world and a reputation for innovation, they foster a mission-driven culture and collaborative workspace where employees are empowered to grow and make a meaningful impact.

Job Description:

The Facilities Specialist will be responsible for overseeing daily operations in the Washington, DC office, ensuring the space is running efficiently, cleanly, and professionally. This role blends office management, facilities coordination, and administrative support. The ideal candidate is proactive, organized, personable, and takes initiative without needing to be asked. They thrive on ownership and will approach the space as if it were their own.

Key Responsibilities:

• Act as primary point of contact for office operations, facilities, and vendor relations
• Manage office supplies, pantry restocks, PPE, and special order requests
• Coordinate logistics for on-site meetings, events, catering, and janitorial services
• Process invoices, expense reports, and maintain proper coding
• Perform regular walkthroughs to ensure office tidiness and identify maintenance needs
• Support office moves, space planning, and hoteling setup using Serraview (if experienced)
• Provide onboarding tours and workspace arrangements for new hires
• Conduct basic health & safety checks, including equipment inspections
• Administer office and building security card access
• Maintain accurate occupancy and seating databases
• Liaise with internal teams (IT, HR, Marketing) and building management
• Contribute to sustainability efforts and suggest operational improvements

Qualifications:

• 2–3 years of experience in office/facilities management or related field
• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities
• High level of ownership and accountability
• Tech-savvy with proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PPT, Word)
• Experience with Concur and Serraview a plus, but not required
• Positive, outgoing attitude with a “no task too small” mindset
• Ability to work independently and solve problems proactively
• Education not required

Perks:

• Work with a mission-driven, global leader in sustainable design
• Opportunity to make this role your own and take full ownership
• Long-term role with potential for internal growth
• Dynamic, collaborative work environment
• Hands-on involvement with key operational projects
• Great exposure to cross-functional teams and company leadership

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.