Facilities Specialist

MedPharm Ltd; Durham, Northern (NC, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

MedPharm Ltd in Durham, NC is seeking a Laboratory Operations & Equipment Coordinator to manage daily logistics, maintenance, and vendor interactions in a non-GMP research environment. You will calibrate and troubleshoot lab instrumentation, oversee CMMS records, coordinate shipments, and support environmental monitoring while ensuring safety and compliance.

Collaborate with R&D teams to ensure instrumentation remains fit for use and compliant with standards.

Qualifications

• Associate or bachelor’s degree in life sciences, facilities management, or related field (or equivalent experience).
• Experience in lab, research, or regulated environment preferred.
• Familiarity with chemical and biohazard waste handling procedures.
• Experience coordinating vendors and managing service schedules.
• Strong organizational, documentation, and communication skills.
• Experience with CMMS, inventory systems, and ERP tools (NetSuite) preferred.
• Experience with instrumentation calibration, maintenance, or troubleshooting.
• Ability to recognize needs, take action, and deliver results.

Responsibilities

• Coordinate incoming/outgoing sample shipments, logging, tracking, and receiving.
• Perform internal/external safety and equipment inspections and testing.
• Support environmental monitoring activities and maintain documentation.
• Coordinate lab equipment maintenance, repair, and calibration activities.
• Perform calibrations, maintenance, troubleshooting of lab instruments.
• Enter/update CMMS data related to calibrations performed.
• Work with R&D teams to ensure instrumentation remains compliant for non-GMP environment.
• Track equipment status and manage laboratory asset records.
• Manage compressed gas cylinders and liquid nitrogen safety checks.
• Oversee inventory of consumables and lab supplies; order as needed.
• Coordinate vendor services, service schedules, and contractor activities.

Skills

Vendor coordination

CMMS management

Instrumentation calibration

Organization & documentation

Proactive problem solving

Laboratory operations experience

Life sciences background

Waste handling familiarity

Education

Associate or bachelor’s degree in life sciences or facilities management

Tools

CMMS software

ERP tools (e.g., NetSuite)

Job description

Job Purpose

This position supports safe, efficient, and compliant laboratory operations at the Emperor Boulevard site by managing daily laboratory logistics, facilities coordination, equipment support, vendor interactions, and administrative tasks. This role also performs calibration, maintenance, and troubleshooting of laboratory instrumentation to help ensure equipment remains in a state of control and fit for its intended use in the non-GMP research environment. They coordinate vendor services, oversee maintenance, and handle security protocols to support daily business operations

Key Responsibilities

• Coordinate incoming and outgoing sample shipments, perform sample logging and tracking, and manage shipments and receiving
• Coordinate and perform internal and external safety and equipment inspections and testing
• Support environmental monitoring activities and maintain required documentation
• Coordinate laboratory equipment maintenance, repair, and calibration activities
• Perform corrective and preventative maintenance calibrations on laboratory instrumentation and equipment
• Perform maintenance, testing, troubleshooting, calibration, and repair of electrical circuits, components, and analytical laboratory instruments
• Enter and update CMMS system information relevant to calibrations performed
• Provide recommendations for instrumentation and metrology spare parts and preventative maintenance procedures
• Work closely with R&D scientific teams at Emperor Boulevard to help ensure instrumentation remains compliant and fit for its intended use in the non-GMP research environment
• Support calibration, maintenance, and troubleshooting of instrumentation used in bioanalytical, research biology, and in vitro testing at Emperor Boulevard
• Assist in the maintenance and review of calibration standards and vendor calibration documentation
• Work with contract service providers and support contractors executing calibration and metrology activities
• Track equipment status, managing laboratory asset records
• Manage compressed gas cylinders and liquid nitrogen, including safety checks and inventory
• Perform daily and weekly building walks to identify maintenance or safety issues
• Escort facility and laboratory vendors as required
• Support generator maintenance and review service agreements
• Support general building needs and unscheduled facilities visits
• Coordinate refrigeration preventative maintenance with vendors and departments
• Manage glassware cleaning operations
• Order, receive, resupply, and track laboratory consumables
• Perform inventory checks and stock management
• Coordinate lab coat services, office housekeeping and cleaning activities
• Support general laboratory supply needs including tissue procurement
• Order office supplies

Required Qualifications and Skills

• Associate or bachelor’s degree in life sciences, facilities management, or a related field, or equivalent experience
• Experience working in a laboratory, research, or regulated environment preferred
• Familiarity with chemical and biohazard waste handling procedures
• Experience coordinating vendors and managing service schedules
• Strong organizational, documentation, and communication skills
• Experience with CMMS, inventory systems, and ERP tools (e.g., NetSuite) preferred
• Experience with instrumentation calibration, maintenance, or troubleshooting of laboratory equipment preferred
• Ability to recognize what needs to be done, taking action, and accomplishing results as the situation demands

Supervisory Responsibility

• None

Confidential Data

• Yes

Travel Requirements

• No

DESCRIBE WORK ENVIRONMENT

Climate controlled office or laboratory environment.

SUMMARIZE THE PHYSICAL DEMANDS ASSOCIATED WITH THIS POSITION

The physical demands are minimal.