Facilities Procurement Coordinator

Oak View Group; Houston (TX); On-site; USD 22,000 - 25,000; Part time

Benefits offered by this job

401(k) Savings Plan

401(k) matching

Job summary

Oak View Group (OVG) seeks a Purchasing Coordinator in Houston to assist with purchasing goods, services, and materials for facility operations. You’ll liaison between internal departments and external vendors to source items, ensuring cost-effectiveness and policy compliance.

This part-time role supports University of Houston Athletics operations, maintains supplier relationships, and helps streamline procurement from request to delivery.

Qualifications

• 1–2 years in purchasing, accounts payable, or procurement support.
• High School diploma or equivalent.
• Proficiency with Microsoft Office, procurement software, and basic data analysis.
• Strong communication, organizational, and problem-solving abilities; initiative and ownership.
• Experience in an arena, stadium, theater, convention center, or similar facility is a plus.
• Ability to work a flexible schedule including nights, weekends, and holidays.

Responsibilities

• Review purchase requisitions for accuracy, completeness, and policy compliance.
• Provide technical support and ensure COUPA usage for purchasing.
• Identify, research, and evaluate potential suppliers to compare pricing and delivery.
• Prepare and issue purchase orders with clearly defined terms.
• Serve as a vendor contact, addressing inquiries and resolving order issues.
• Track open orders to ensure timely delivery and coordinate with receiving.
• Maintain procurement documents, contracts, and supplier records.
• Reconcile invoices with purchase orders and receipts to resolve billing discrepancies.
• Monitor inventory levels and determine when to reorder materials.
• Assist leadership with administrative projects and departmental initiatives.
• Support Finance with onboarding new vendors and payment portal signup.
• Guide vendors through our payment process.

Skills

Communication

Organizational skills

Problem-solving

Education

High School diploma or equivalent

Tools

Coupa

Excel

Outlook

Word

Job description

Oak View Group (OVG) seeks a Purchasing Coordinator in Houston to assist with purchasing goods, services, and materials for facility operations. You’ll liaison between internal departments and external vendors to source items, ensuring cost-effectiveness and policy compliance.

This part-time role supports University of Houston Athletics operations, maintains supplier relationships, and helps streamline procurement from request to delivery.