Facilities/Operations Secretary

Young World Physical Education

Polacca (AZ)

On-site

USD 20,664 - 27,552

Full time

14 days+

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Job summary

A local education provider in Arizona is seeking a full-time Facilities/Operations Secretary to manage clerical activities, provide administrative support, and ensure effective communication within the department. The ideal candidate should possess strong organizational skills, a background in office management, and an AA Degree or equivalent experience. The role requires maintaining confidentiality and supporting various facilities and operations projects. This position offers a salary of $15.90 per hour and requires at least two years of relevant experience.

Qualifications

AA Degree in Business Administration or Liberal Arts is preferred.
Three years of secretarial experience involving public contact and recordkeeping.
Competency in office management, scheduling, and communication.

Responsibilities

Organize and manage clerical activities of the office.
Maintain confidentiality of work-related matters.
Provide administrative support for multiple departments.

Skills

Communication skills

Interpersonal skills

Confidentiality

Clerical skills

Time management

Education

AA Degree in Business Administration or similar

High School Diploma/GED

Tools

Office Management Software

Computer skills

Job description

Facilities/Operations Secretary

Location: First Mesa, Arizona.

Job ID: 5659534

Application Deadline: Posted until filled

Posted: Apr 20, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Under the direction of the Director of Facilities and Operation, the incumbent will organize, coordinate and manage the clerical activities and communications of a departmental office; perform varied and responsible secretarial duties; serve as confidential secretary to the Director of Facilities and Operations and other staff; and provide specialized assistance and information to staff, students, parents, and others.

Responsibilities and Duties

Creates a pleasant and professional atmosphere
Practices confidentiality of work-related matters
Completes assigned tasks on time and accurately
Exercises positive, correct and appropriate conduct with students, staff, parents and community at all times, including courteous, professional telephone procedures
Demonstrates initiative and good judgment
Remains current in skills necessary for assignments, including technology
Possesses thorough knowledge of staff responsibilities within the work site
Displays knowledge of proper use of equipment
Demonstrates punctuality and regular attendance
Communicates effectively, using good grammar
Serves as administrative support for maintenance, warehouse, transportation and operations
Provides support for reporting all minor and major Facilities and Operations project accounts, including maintaining records of procurements, payments and vendor information
Assists in the preparation of the departmental budget as directed
Schedules and coordinates arrangements for meetings
Provides administrative support, clerical services for the Transportation Department and Hopi Junior/Senior High School, including development and maintenance of a computerized administrative data and information system, receptionist duties, maintenance and distribution of written reports and communications, word processing, typing and other basic office management services
Preparation, collation and distribution of reports, data and information at the direction of the Director of Facilities and Operations
Provide other administrative support services at the direction of the Director of Facilities and Operations
Other duties as assigned

Knowledge and Skills Required

Knowledge of general school site rules and policy
Knowledge of Governing Board rules of conduct and policy
Skill in communicating orally and in writing
Skill in establishing and maintaining effective working relationships with others, requiring the ability to interact professionally and courteously with students, faculty, staff and the public

Qualifications

AA Degree in Business Administration, Liberal Arts or emphasis on appropriate business subjects, college credits preferred; and/or High School Diploma/GED
Three years of increasingly responsible secretarial and clerical experience involving extensive public contact and financial recordkeeping
Demonstrated competency in office management, computer system operation, typing (minimum 60 wpm), filing, recording, scheduling, receptionist duties, recording meeting minutes and proceedings, and other applicable skills required

Preferred Qualifications

Hopi/Indian Preference in employment considered
Valid State Driver Licenses
Valid Arizona Department of Public Safety Fingerprint Clearance Card
Must successfully pass employment background checks within the last five years which include state, federal and local tribe

Indian Preference Policy

Hopi/Indian preference in employment will be practiced, in accordance to the Hopi Tribe, “any person who is presently an enrolled member of the Hopi Tribe.” Shall mean that in selection process Indian candidates who meet or surpass qualifications for a position shall be given preference for positions established by the Governing Board.

EQUAL OPPORTUNITY EMPLOYER

Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors.

REASONABLE ACCOMMODATION LANGUAGE

This agency provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify this agency. The decision in granting reasonable accommodation will be on a case-by-case basis.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes to walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs., such as boxes of books and AV/VCR carts.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. The employee is frequently required to interact with the public and other staff. The employee is directly responsible for the safety, well-being and work of students.

Position Type and Salary

Position Type: Full‑Time

Salary: $15.90 per hour

Job Requirements