Facilities Operations Assistant 1

New York State Center for Recruitment & Public Service; Latham (NY); On-site; USD 38,000 - 47,000; Full time

Job summary

New York State Division of Military and Naval Affairs (DMNA) seeks Facilities Operations Assistant 1 to perform custodial and maintenance duties across armories, bases, and training sites in New York. The role emphasizes painting, surface prep, and decorating interior/exterior fixtures.

You may assist with carpentry, electrical, and other trades under guidance. Under supervision, you will complete timesheets, work orders, and other records, with periodic overtime and travel as required.

Qualifications

• Experience in maintenance, grounds work, or labor-intensive environments.
• Ability to read and write in English and follow instructions.
• Basic computer skills (MS Word, Excel, Outlook) and willingness to learn systems such as SFS.

Responsibilities

• Perform grounds maintenance, painting, and general facilities tasks.
• Maintain automotive equipment and machinery as needed.
• Assist with Nonmilitary Use Program maintenance requirements.

Skills

Safety standards

English literacy

Team collaboration

Reading/writing English

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Duties Description Facilities Operations Assistants 1 are located at the New York State Division of Military and Naval Affairs (DMNA) armories, air bases, buildings and training sites across the state. They are assigned in the operation and preventative maintenance of all facilities, buildings and grounds; ensuring compliant codes and standards are maintained. Depending on location, they may work closely with the Officer in Charge and Control (OIC&C) or the Air Base Civil Engineer to ensure sustainment of federal mission and staging for state response.

Description

Facilities Operations Assistants 1 are located at the New York State Division of Military and Naval Affairs (DMNA) armories, air bases, buildings and training sites across the state. They are assigned in the operation and preventative maintenance of all facilities, buildings and grounds; ensuring compliant codes and standards are maintained. Depending on location, they may work closely with the Officer in Charge and Control (OIC&C) or the Air Base Civil Engineer to ensure sustainment of federal mission and staging for state response.

Under the supervision of a higher-level maintenance/custodial position or the Superintendent/Manager, Facilities Operations Assistant 1 perform various custodial and facilities maintenance responsibilities. This position will have a primary focus on painting work including preparing surfaces and applying coats of paint, varnish, and other finishes and stains to decorate and protect interior or exterior surfaces and fixtures of buildings, structures, furniture, equipment, and materials. In addition, the often are assigned to tasks and/or provide assistance with activities typical of a variety of trade specialties such as in the areas of carpentry, mechanical, electrical, motor equipment or painting. Such tasks involve the use of the tools and equipment of a trade under very specific instructions. On occasion, incumbents may operate motor vehicles and power-driven equipment. The work may require light, medium and heavy physical effort in cleaning and caring for a building(s) and adjacent grounds area. The position may report to state and/or federal supervisory personnel. Incumbents of this position are considered essential personnel.

The position performs responsibilities in accordance with DMNA and labor agreement policies and procedures, and where applicable, requirements and standards of the National Guard Bureau (NGB) - current and as amended. The position may report to state and/or federal supervisory personnel.

Responsibilities

• Perform general grounds maintenance tasks such as clearing sites, mowing lawns, cutting brush and wood, trimming and removing trees and shrubs, maintaining roads and sidewalks, snow and ice removal, collection/ pick-up of trash and other obstructions from the building and surrounding areas.
• Perform general facilities maintenance such as cleaning common areas, offices and restrooms, painting and moving furniture.
• Maintains automotive equipment and other machinery.
• Will perform various maintenance duties to ensure the overall facility operations are maintained to meet health and safety standards.
• When applicable, the individual will assist with maintenance requirements for the Nonmilitary Use Program.
• Will have limited utilization of computers for basic record keeping such as timesheets, work orders, calendaring, data entry, etc.
• Demonstrate reliability and trustworthiness.
• Will complete and attend training as required.
• Periodic overtime may be required.
• Periodic travel may be required to other facilities; to attend training; or other requirements related to duties as needed.
• Performs other duties as assigned.

Job Requirements

• Working knowledge of safety standards and procedures.
• Ability to use the tools, machines, equipment and materials of the trade or trades to which assigned in a safe, effective and efficient manner.
• Ability to work comfortably at heights such as climbing ladders, working on scaffolds, platforms and lifts.
• Ability to push, pull, lift and carry heavy objects and equipment (50+ lbs.).
• Ability to work in confined spaces in accordance with requirements.
• Ability to work outside in various temperatures and inclement weather for extended periods of time.
• Incumbents of this position are considered essential personnel.
• Ability to operate a motor vehicle, other motorized equipment and a variety of light mechanized construction equipment.
• Ability to work independently or with other individuals in a project/team setting in accordance with supervisory guidance and direction.
• Ability to get along with and interact well with different groups of people, including co-workers, management, both Federal and State personnel and the public utilizing the facility.
• Ability to perform routine repairs and maintenance on equipment and facility structures.
• Basic computer skills and knowledge in the use of Microsoft programs (MS Word, Excel and Outlook). May be required to learn the Statewide Financial System (SFS) and other database systems.
• Ability to read and write in English.
• Demonstrate reliability and trustworthiness.
• Good verbal and written communication skills.

Qualifications

Applicants must be physically able to perform moderate to heavy physical labor.

Work experience in maintenance, grounds work, construction, or other labor-intensive work environment is preferred.

Experience working independently with minimal supervision as well as preferred experience working with a crew on maintenance or construction type projects.

Minimum Qualifications

• Must be at least 18 years of age.
• Must be able to read and write in English.
• Must possess a valid driver's license to operate a motor vehicle in the State of New York. Must report any changes to supervisory chain and State Human Resources (MNHS).
• May be required to acquire and maintain a military driver’s license to operate military vehicles and equipment in accordance with NGB standards to include medical evaluation requirements – current and as amended.
• Ability to work comfortably at heights such as climbing ladders, working on scaffolds, platforms and lifts.
• Ability to push, pull, lift and carry heavy objects and equipment (50+ lbs.).
• Ability to work in confined spaces in accordance with requirements and training.
• Ability to work outside in various temperatures and inclement weather for extended periods of time.
• Must be able to operate and maintain tools, machinery and equipment required for craft to which assigned.
• Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS, GFEBS and the Statewide Learning Management System (SLMS) and/or other computer training as related to duty assignments. Should related regulations, procedures and requirements change, additional training and/or certifications may be required.
• In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required.
• At all times, the employee MUST maintain minimum standards in accordance with current, and as amended, agency, statutory and NGB requirements and directives; failure to do so will subject the individual to disciplinary action, including possible termination.
• NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the position standards were written. Please contact State Human Resources Management for any further information regarding the position requirements.

Additional Comments

This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

Current Start Rate: $37,862*

Job Rate: $46,843

*All hires begin at "Start Rate" unless prior state experience affords eligibility for hiring step increase as determined by OSC.