Facilities Manager - Staff Associate

MASSACHUSETTS MARITIME ACADEMY; Boston (MA); On-site; USD 75,000 - 85,000; Full time

Job summary

A higher education institution in Boston seeks a skilled Facilities Manager to oversee facilities operations, manage maintenance staff, and ensure safety compliance across the campus. Candidates should possess an associate's degree and 3+ years of relevant experience, demonstrating strong management and communication skills. The role offers a salary between $75,000-$85,000 based on experience, and supports a collaborative work environment.

Benefits

Comprehensive Benefits

Professional development opportunities

Qualifications

• 3+ years in a facilities/operations management role, preferably in higher education.
• Supervisory experience with a unionized workforce preferred.
• Ability to manage multiple priorities while adhering to budgets.

Responsibilities

• Oversee maintenance and repair of college facilities.
• Manage day-to-day facilities operations and safety.
• Coordinate campus remodeling projects with minimal disruption.

Skills

Management skills

Communication skills

Organizational skills

Customer service orientation

Education

Associate's degree in facilities management or related field

Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

Job description

Overview

Massachusetts College of Art and Design seeks a talented individual to join our team as Facilities Manager. This position provides operational leadership to a facilities management organization responsible for maintenance, renovations, capital planning, emergency management, and environmental health and safety of three Residence Life Buildings totaling approximately 200,000 square feet. The Facilities Manager will be an important member of the facilities leadership team and will manage four maintenance staff to deliver exceptional customer service to students, faculty, staff, and the wider community, including campus visitors.

Details

Reports to: Executive Director of Campus Maintenance and Trades Operations

Supervision Exercised: Maintenance Working Foreman and Maintenance Workers

Salary: $75,000-$85,000, Commensurate with experience

Hours: 7:00 am - 3:00 pm

Bargaining Unit: This position is governed by the APA collective bargaining agreement

Key responsibilities

• Oversee and manage either directly or through subordinates, housekeeping, trades personnel, external vendors, and contractors in the care, maintenance, and repair of all college campus residence life facilities.
• Manage day-to-day facilities operations, maintenance, and environmental health and safety.
• Assist the Executive Director in generating and managing contracts with external vendors, appropriately following both state and college procurement policies and procedures.
• Demonstrate fiscal responsibility for all expenses related to maintenance and operations.
• Assist the Director of EH&S to ensure safe work practices and procedures are followed in accordance with the Massachusetts Department of Labor Standards, Environmental Protection Agency, Department of Environmental Protection, and all applicable local, state, and federal government laws and regulations.
• Review, assign, and track work orders from issuance through successful resolution. Conduct regular audits of completed work orders to ensure work was completed properly, timely, and in a highly professional manner.
• Maintain a proactive planning approach to all aspects of facilities, ensuring that contractors and services are planned appropriately throughout the year in accordance with contracts and the annual facilities calendar. Coordinate timely snow and ice removal from parking lots and walkways by engaging vendor and department staff. This will entail occasional evening and weekend work.
• Serve as on-site coordinator for campus remodeling projects, working with department staff and contractors to ensure timely completion of projects with minimal interruption to campus services and operations.
• Demonstrate tact and professionalism; maintain respectful interactions under pressure; accept responsibility and follow through on commitments.
• Understand the College's mission, vision, and values and execute operationally in support of it. Collaborate with and advise the Executive Director to determine long-term goals, resource planning, operational expectations, and best practices.
• Build and maintain positive relationships with Massachusetts State College Building Authority (MSCBA) and all MassArt departments to ensure residence life needs are met promptly.
• Collaborate regularly with all stakeholders to ensure facilities are maintained to high operational standards.

Administrative

• Collaborate closely with the Associate Dean and MSCBA to develop a facility operational budget.
• Develop equipment and supply inventory lists, and ensure accurate care and maintenance of all departmental assets.
• Operate in an organized, detail-oriented, multitasking environment.
• Supervise 1 maintenance foreman and 3 maintenance workers.
• Mentor, train, and evaluate maintenance staff and support their professional development.
• Other related duties as assigned.

Requirements

• Associate's degree in facilities management, engineering, business management, or related field, or a combination of education and demonstrated experience sufficient to meet the needs of the position; bachelor's degree preferred.
• Three (3+) years in a facilities/operations management role, preferably in higher education at an organization of similar size and scope.
• Demonstrated supervisory success with a unionized workforce preferred.
• Demonstrated effectiveness working with ethnically, culturally, and racially diverse faculty, staff, students, and the public.
• Excellent management skills, including the ability to manage multiple priorities while adhering to deadlines and budgets.
• Strong communication skills, both written and oral.
• Proficiency in a variety of software applications (Microsoft Office & Google Suite).
• Valid driver's license.
• Available for emergencies on off-hours (nights and weekends) on occasion.

Additional Information

Please note MassArt:

• Does not support employment-based visa sponsorship or non-student exchange visitor visa sponsorship.
• Is not an E-Verify institution.
• Selected candidates must be eligible to work in the US at the time of employment, complete all onboarding tasks including a CORI and SORI background review, and provide proof of eligibility to work in the US by completing Form I-9 (IRCA).

You are required to show proof of your identity and employment eligibility within three (3) days of the start of your employment. You will not be authorized to work in any capacity until all paperwork has been completed.

Benefits and Compliance

Comprehensive Benefits (does not apply to contractor/student positions): When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits. MassArt provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or pregnancy-related conditions, or membership in any other legally protected class. MassArt complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the college operates.

Application Instructions: Please provide a Resume and Cover Letter.