Facilities Manager – St. Paul, MN

Planned Parenthood North Central States; Saint Paul (MN); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Flexible spending account

403(b) retirement

Life Insurance

Education reimbursement

Paid time off and holidays

Travel reimbursement

Parental Leave

Volunteer time off

Employee discounts

Job summary

Planned Parenthood North Central States is seeking a Facilities Manager for St. Paul, MN, or Minneapolis, MN. You will oversee facilities operations across the five-state affiliate, with 75% travel, leading a team of technicians and coordinating maintenance, repairs, and projects.

The role is salaried/exempt, full-time, with core hours Monday–Friday and on-call coverage. Benefits and a mission-driven environment accompany the position.

Qualifications

• Minimum 3 years’ experience in Facilities Management.
• Valid driver’s license and proof of insurance.
• Ability to travel up to 75% of the time.
• 24/7 on call is mandatory.

Responsibilities

• Ensure timely completion of all facility work to keep locations running smoothly.
• Coordinate maintenance, repairs, upgrades, and new construction.
• Communicate with landlords regarding facility issues and repairs.
• Oversee Facilities Techs schedules and timecards; approve PTO.
• Manage vendor contracts for preventive maintenance and services.

Skills

Travel readiness

On-call availability

Facilities coordination

Leadership

Tools

FMX system

CleanTelligent

Job description

Facilities Manager – St. Paul, MN

Planned Parenthood North Central States

Minnesota, Iowa, Nebraska, North Dakota, South Dakota

Facilities Manager – St. Paul, MN

Pay: The anticipated salary range for this position is $70,000-$85,000 per year, depending on experience and qualifications. Compensation is determined based on a variety of factors, including relevant work experience, the skills required for the role, internal equity, market competitiveness, and budget considerations. We are committed to ensuring fair and competitive pay for all employees

Schedule: Full-time

Shift times: Core Hours: Monday-Friday 9:00AM-5:00PM, Flexible Hours: The employee may be assigned on-call coverage and occasional evening, weekend, or emergency work

Location: Based in either St. Paul, MN or Minneapolis, MN but will oversee facilities affiliate wide.

Job type: Salaried/Exempt

Travel: This position travels 75% of the time. This position will oversee facilities work across all 5 states (MN, IA, NE, ND, SD).

Questions? Contact [e-mail].

Job Summary

Under immediate supervision of the Senior Director of Facilities and Safety, the Facilities Manager effectively coordinates all facilities administration and operations across the PPNCS affiliate. They will supervise the facilities technicians, oversee all maintenance, repairs, construction, and projects. The Facilities Manager will also perform other duties as required by the Senior Director of Facilities and Safety. The Facilities Manager is an advocate in implementing our mission “Advancing and protecting sexual and reproductive healthcare for all.”

Benefits And Perks

We offer a comprehensive benefits package, including:

• Medical, Dental & Vision Insurance with equity-based premium tiers
• Free, virtual primary care for all employees enrolled in a medical plan:
  • NICE HEALTHCARE. A free, virtual primary care for entire household (in-home available for qualifying locations). Services include: 80 free labs, free x-rays, and physical tests, live, virtual physical therapy, 550+ free medications and more!
  • HealthiestYou – Virtual Care for employees outside of NICE Healthcare’s network.
• Proximal Health – Helps members access high quality, cost-effective, providers for certain services and offers $1,500 tax free benefit when members choose a designated provider for eligible services
• Employee Assistance Program
• Continued Education Reimbursement: up to $500 per year & 2 paid CEU days.
• Flex Spending Account
• Life Insurance
• Eligibility for Federal Student Loan Forgiveness
• Paid time off: PTO starting at .05769 accrual rate per hour worked.
• 8 hours volunteer paid time off annually.
• 8 paid federal holidays & 2 paid floating holidays.
• 403(b) retirement fund
• 8 weeks Paid Parental Leave
• Pet Insurance
• Bereavement Leave
• Earned Extended Leave
• Free subscription to Headspace App
• Time off to vote.
• Employee discounts for electronics, appliances, hotels, gift cards, apparel, cars, fitness memberships, groceries, and at Office Depot, Verizon, AT&T, Dell & more.

We Also Offer

• Start date flexibility.
• Travel reimbursement.

Minimum Qualifications

• Minimum 3 years’ experience in Facilities Management. Must include experience in property and facilities repairs, personnel management, and management of multiple locations.
• Valid driver’s license and proof of insurance required.
• Ability to travel up to 75% of the time
• 24/7 on call is mandatory.

Your Day-to-Day Responsibilities

MANAGES FACILITIES & RELATED TICKETING SYSTEMS

• Ensures timely completion of all work required to keep the facilities up and running smoothly. Physical demands include extended periods of driving, extended periods of walking/standing, and occasional outdoor activities.
• Performs and/or coordinates all facility management operations, including maintenance, repairs, upgrades, and new construction.
• Communicates effectively with landlords regarding facility issues and repairs.
• Maintains flexible working hours and is on call as needed for when emergent issues arise.
• Fields and triages incoming facilities concerns.
• Performs routine visits to PPNCS sites to ensure facilities are maintained to standard, which requires driving throughout Minnesota, North Dakota, South Dakota, Iowa, and Nebraska.
• Provides oversight and ensures the timely completion of tickets submitted through the FMX and CleanTelligent work order systems. Systems are used by all locations in the five-state affiliate.

OVERSIGHT OF FACILITIES TECHS

• Directly oversees Facilities Techs schedules and project assignments on a daily basis ensuring robust coverage during operating hours.
• Reviews and approves/denies techs’ PTO requests.
• Reviews, edits if needed, approves, and submits techs’ timecards every pay period,

PROJECT MANAGEMENT

• Assists the Sr. Director of Safety & Facilities in conducting annual hazardous vulnerability assessments, providing safety education and drills, and bi-annual safety, facility, and security risk assessment audits at all locations.
• Collaborates with the Sr. Director of Safety & Facilities to create and implement capital improvement projects and ensure compliance with budgetary constraints.
• Identifies current and future facilities repair and maintenance needs by working closely with health center managers.
• Refers information to the Senior Director of Safety & Facilities in a timely manner with communication maintained between parties until the issue is resolved.
• Works with the Sr. Director of Safety & Facilities to ensure organizational compliance with federal, state, and local ordinances by adhering to requirements.

RELATIONSHIP MANAGEMENT

• Demonstrates exemplary customer service in person, in writing, and by phone, both internally and externally, by responding professionally, promptly, and correctly to all queries. Must be able to communicate effectively both verbally and in writing and develop credibility at all levels.
• Performs management of vendor contracts for all facilities including preventative maintenance, cleaning services, and maintenance and repairs. This includes researching the vendor, obtaining competitive bids, facilitating the new vendor approval process, and managing vendor relationships and expectations.
• Participates in the Safety Committee.

Standard Requirements

• Supports, cooperates with, and implements specific procedures and programs for: safety, confidentiality, quality assurance, compliance with current laws and regulations including HIPAA and mandated reporting and required training including CAL training
• Committed to collaborating in a diverse organization through equitable practices and an inclusive culture.
• Supports and participates in:
  • Common teamwork; Cooperates and works together with all co-workers
  • Uses tactful, appropriate communications in sensitive and emotional situations demonstrating compassion, empathy, and dignity for all
  • Follows up as appropriate with supervisor, co-workers, and individuals regarding reported complaints, problems and concerns
  • Promotes positive public image and relations of PPNCS.
• Performs other work duties as assigned.

About Us

At PPNCS, we believe all people deserve the right, the freedom, and the opportunity to follow their personal ambitions and choose their own path toward a healthier, more meaningful life. That’s why we protect, promote, and provide comprehensive and progressive sexual and reproductive health care for generations of people and families with empathy, care, and respect. We are looking for passionate, dedicated staff who are eager to make positive contributions to their community and to the Planned Parenthood mission. To learn more: Our Mission.

When you work for Planned Parenthood, you make a difference in the lives of those we serve by affirming the human right to reproductive health and freedom.

Planned Parenthood is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, gender identity or gender expression, national origin, age, veteran status, marital status, religion, sexual orientation, size, disability, socioeconomic status, or status regarding public assistance. Planned Parenthood is committed to encouraging and promoting diversity as well as providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Planned Parenthood is dedicated to an equitable and inclusive work environment and encourages all interested candidates to apply regardless of initial skill set.

• Any job offer will be contingent upon the results of a background investigation.*