Facilities Manager – Equipment Room & Scheduling

University of Chicago; Chicago (IL); On-site; USD 48,000 - 55,000; Full time

Job summary

The University of Chicago’s athletics and recreation department seeks an individual to assist in managing our athletic and recreational facilities. You will oversee the equipment room, supervise staff, and coordinate inter-departmental scheduling for campus venues.

The role contributes to event management for varsity contests while ensuring safety, policies, and quality service to participants across all facilities.

Qualifications

• Minimum requirement: college or university degree in related field.
• Significant and relevant work experience in facility management in a collegiate setting for preferred qualifications.

Responsibilities

• Assist in the management of the University of Chicago’s athletic and recreational facilities.
• Manage the Equipment Room and supervise personnel; coordinate inter-departmental facilities scheduling.
• Oversee evening facilities security, oversight, and risk management; supervise staff.
• Develop and maintain facility schedules; resolve conflicts and publish master schedules.
• Attend Facilities Management meetings and support event management for varsity contests.

Skills

Computer skills

Microsoft Office

Education

Bachelor's degree

Job description

Department

CSL ATH: Facilities Management

About the Department

With a rich and storied history, the University of Chicago’s Department of Athletics & Recreation endeavors to serve the broad range of fitness, physical recreation, and athletic needs of the University of Chicago community. The Department sponsors 20 intercollegiate teams and 570 student-athletes in various varsity sports. The Department sponsors more than 40 club sports and a diverse intramural sports program in which approximately 8,500 students participate each year. Numerous open recreation opportunities are provided in the two indoor facilities as well as the outdoor fields, courts, and running track. On an average day, approximately 2,100 students, faculty and staff use the athletic and recreational facilities on campus.

Job Summary

Assist in the management of the University of Chicago’s athletic and recreational facilities. Oversight of the equipment room and the supervision of the personnel needed to accomplish these tasks. Also oversees the master schedule for all facilities. Contributes to a portion of event management for varsity contests.

Responsibilities

• Assist in the management of the University of Chicago’s athletic and recreational facilities. Manage the Equipment Room. Supervise personnel needed to perform these tasks. Coordinate and oversee the inter-departmental facilities scheduling.
• At the direction of the Associate Director of Athletics-Facilities Management, responsible for the evening facilities security, oversight, and risk management of the athletic/recreational facilities. Supervise and evaluate the lifeguard staff, the front desk staff and the fitness center staff. Enforce facilities policies and procedures.
• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Coordinate laundry services for the department. Order equipment, clothing and laundry supplies. Maintain equipment and clothing inventory. Implement distribution system. Coordinate the supply of dispensers and soap to the locker rooms. Manage the locker-clean-out system. Maintain the Lost and Found system. Develop and implement Equipment Room policies and procedures. Maintain an organized storage system for equipment and clothing. Negotiate and oversee service contracts with relevant vendors (ie. washer/dryers, detergent, and clothing.)
• Oversee the Locker Room Attendants and student staff. Hire, train, schedule, supervise, provide direction, evaluate and discipline personnel. Administer overtime assignments. Adhere to union and safety guidelines. Develop and implement employee policies and procedures.
• Develop and maintain schedules for all athletic/recreational facilities. Resolve scheduling conflicts. Promptly schedules information provided from various entities of the department to develop master schedules. Distribute schedule information to appropriate individuals within the department and on campus. Post schedules as designated throughout the facilities.
• At the direction of the Assistant Athletic Director - Facilities & Operations, follow guidelines and procedures that have been established for overseeing events, including oversight of Athletic Aides at assigned events.
• Develop a strong working relationship with department staff members, vendors, and outside groups using facilities. Develop a strong customer service rapport with students and members. Other duties as assigned. Attend and participate in a weekly Facilities Management meeting.
• Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

—

Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• Significant and relevant work experience in facility management in a collegiate setting.

Certifications:

• Driver’s license.
• CPR/First Aid certification, may be fulfilled upon employment.

Technical Skills or Knowledge:

• Proficient in computer skills.
• Microsoft Office Suite, etc.

Preferred Competencies

• Excellent communication skills.

Working Conditions

• Work some evenings and weekends.

Application Documents

• Resume/ CV (required)
• References Contact Information (3)(preferred)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

Yes

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$48.00 - $55.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.