FACILITIES MANAGER - 72001650

State of Florida; Tallahassee (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Florida Department of Management Services seeks a Facilities Manager to lead the maintenance, security, and service programs for Tallahassee state facilities. You will supervise staff, manage vendor contracts, and ensure safety and regulatory compliance across HVAC, electrical, plumbing, and building systems.

The role requires after-hours availability, strong leadership, and the ability to oversee multiple properties and complex contracts. On-site work in Tallahassee, FL is required.

Qualifications

• Minimum of five years' experience in facilities management of commercial facilities.
• Minimum of two years’ supervisory experience.
• Must be available after-hours for callbacks or shift work at night, on weekends and state holidays when necessary.
• Must be physically able to climb multiple flights of stairs, climb a ladder, reach overhead, work from heights, bend at the waist, kneel and crouch, be able to work near loud noises and electrical equipment, work in basements, tight spaces, on rooftops.

Responsibilities

• Supervises, directs and maintains preventive maintenance and related operations for state facilities in Tallahassee.
• Directs staff in organizing, planning and directing operations and maintenance of equipment, including repairs and general building maintenance.
• Maintains computerized HVAC and security systems; operates emergency generator and UPS.
• Oversees custodial and security contracts to meet specifications and contract obligations.

Skills

HVAC systems

Electrical

Safety procedures

Supervisory

Contract operations

Maintenance planning

Communication skills

Tools

Siemens APOGEE Insight

Tridium Niagara

KMC Total Control

Job description

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The State Personnel System is an E-Verify employer.

Requisition No:886686

Agency: Management Services

Working Title: FACILITIES MANAGER - 72001650

Facilities Manager

Division of Real Estate Development and Management

State of Florida Department of Management Services

This is an on-site position located in Tallahassee, FL

Position Overview and Responsibilities

The incumbent in this position supervises, directs & maintains a building maintenance security & service program for the Bob Martinez Twin Towers, CARR, Douglas Buildings in Tallahassee, FL. Included are the facility systems, such as heating, air conditioning, ventilation, plumbing, electrical, electric/pneumatic controls, including maintenance service contracts. This includes elevators, fire sprinkler systems & computers. In addition, this position is required to independently recommend employees to be hired, perform personnel evaluations and intiate purchase requests. This position is responsible for directing and supervising others in the proper safety procedures for the task at hand.

Maintenance Supervisory Duties

Supervises, directs and/or performs preventative maintenance & recurring maintenance, inspect, study & analyze unsatisfactory characteristics of the facilities & systems. Determines & evaluates possible approaches in terms of attainment of objectives & make maintenance changes needed to overcome deficiencies or secure improvement. This position is responsible for directing & maintaining operations and cleaning of the facility. Supervises subordinates in their daily responsibilities - organizing, planning and directing them in the operation and maintenance of equipment - including repairs, painting and general building maintenance. Maintains computerized HVAC systems, security systems and operates emergency generator and UPS system. Acts as representative for the State of Florida in overseeing the custodial contract operations as well as the security contract operations of the facility. Assures services meet the requirements of the specification of the contract - responsible for checking performance, controlling the performance of services so they meet or exceed the requirements of the specificaitons and contractural obligations. Confers with supervisory personnel and subcontractors engaged in planning and executing work procedures, coordinating various phases of services. Confers with supervision to improve methods. Oversees the organization, scheduling and implementation of services. Inspection of irrigation systems, parking lots, exterior lighting, general condition of walkways, drives, patios and parking garages. Keeps abreast of new products and techniques in the maintenance field and transfers these techniques, where applicable, into actual operation within the building.

Adminstrative/Public Relations Duties

Keeps supervisor fully informed regarding work-related activities, relevant issues, upcoming events and potential problems. Provides appropriate personnel, paperwork and documentation to the Regional Operations Office, Central office, Personnel office and other agency offices as required. Maintains and prepares necessary Facility Maintenance reports, stock records and requisitions those materials required to operate, repair and maintain buildings and equipment. Follows established rules, regulations and procedures for attendance and leave, travel reimbursements, appointment procedures, affirmative action and invoice processing. Performs weekly inspections to include inspection of fire equipment, smoke detectors, alarms and flow switches, computer systems and their operation. Ensures requests of leave are submitted and approved in accordance with established rules and Division procedures. Trains and evaluates subordinate personnel on safety awareness, hazardous chemicals, proper care and use of equipment, periodic review of policies and procedures to reinforce consistent level of service. Ensures subordinate personnel attend necessary training within designated time frames. Meets regularly with subordinate personnel to discuss policies and procedures, work assignments, safety meetings and Division issues and goals. Addresses performance issues promptly and uses progressive and corrective action to resolve employee performance problems. Updates, discusses and presents peer review, supervisory review and career pathing forms, position descriptions and office procedures to subordinate staff. Adheres to new State and Federal Regulations such as DER Insurance regulations - including Workers Compensation, on-site contractors work force, safety and health compliance on-site. Prepares cost estimates of repair for maintenance or renovations for preparation of annual maintenance budget and/or tenant use as requested. Review specifications and drawings prepared by architects and engineers for accuracy and completeness and for functional requirements.

Procurement Duties

Responsible for procuring labor and materials using E Procurement system and State VISA Purchasing Card. Must adhere to both State and internal guidelines. Responsible for ensuring proper quotes for project services and material following appropriate internal and state guidelines. Responsible for proper approval and funding prior to purchasing card purchases.

Knowledge, Skills, and Abilities

• Knowledge of the principles and techniques of the skilled building trades or mechanical repair work.
• Knowledge of the procedures and methods used in physical plant maintenance and repair, building construction or maintenance or grounds maintenance.
• Knowledge of safety procedures.
• Skilled in using tools appropriate to the assigned areas.
• Ability to utilize problem solving techniques.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to prioritize workload.
• Ability to manage a maintenance and construction program.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively verbally and in writing.
• Ability to plan, organize and direct program activities.
• Ability to supervise the application of newly marketed building products.
• Ability to research and understand new technology pertaining to building construction.
• Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite)

Valid and applicable driver’s license is required.

Minimum Qualifications

• Minimum of five years' experience in facilities management of commercial facilities.
• Minimum of two years’ supervisory experience.
• Must be available after-hours for callbacks or shift work at night, on weekends and state holidays when necessary.
• Must be physically able to climb multiple flights of stairs, climb a ladder, reach overhead, work from heights, bend at the waist, kneel and crouch, be able to work near loud noises and electrical equipment, work in basements, tight spaces, on rooftops. Prolonged periods of time walking, standing, bending, climbing, and exerting up to 30 pounds of force frequently.
• Valid and applicable driver’s license is required.

Preferred Qualifications

• Previous experience managing service contracts; custodial services a plus.
• Project management experience in the construction field.
• More than two years’ experience using Siemens APOGEE Insight, Tridium Niagara, KMC Total Control, or another building automation system.
• Experience with installation, start-up, service, and repair experience with industrial HVAC equipment and/or experience with fire alarm systems and panels.

This position requires

• Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve, and comply as section 215.422 requires.
• Adheres to safety awareness policies in the workplace, views safety videos when presented and attends required safety meetings. Practices lessons learned on a daily basis to avoid accidents.
• Additional background screening may be required by tenant agencies based on position assignments or access requirements.

Our Organization and Mission

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, We serve those who serve Florida.

The Benefits of Working for the State of Florida

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits.

Special Notes

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our agency recruiter for guidance and answers to questions through the following email addresses provided:

[e-mail]

[e-mail].

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job‑related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. For purposes of requesting reasonable accommodations, as mentioned above, the agency hiring authority is the DMS Human Resources office, which the candidate can reach at [phone].

Successful completion of background screening will be required for this position.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.