Facilities Manager

rinconconsultants; Ventura (CA); Hybrid; USD 110,000 - 135,000; Full time

Benefits offered by this job

Generous benefits

Total Rewards Package

Culture and People-first environment

Job summary

Rincon Consultants is seeking a Facilities Manager to provide strategic oversight and day-to-day management of its leased office locations across multiple sites, with a hybrid work setup and travel as needed. The role partners with Finance, Legal, IT, and Operations to ensure safe, professional workplaces aligned with Rincon’s growth strategy.

The position demands 8+ years in facilities or corporate real estate, strong negotiation and vendor management, and proven budgeting and

Qualifications

• Minimum 8+ years in facilities management or corporate real estate.
• Proven experience negotiating leases and renewals with landlords.
• Strong vendor management and cost-control capabilities.
• Budgets, operating expenses, and capital project experience.
• Demonstrated project management across multiple stakeholders.
• Ability to build business cases for office locations and investments.
• Strong cross-functional partnership with Finance, Legal, IT, and Operations.
• Balance strategic planning with hands-on facilities oversight.

Responsibilities

• Oversee strategic management of Rincon’s leased office locations.
• Lead geographic expansion assessments and office siting.
• Evaluate and select office locations considering operations and brand.
• Prepare business cases for new offices and real estate decisions.
• Direct lease negotiations and renewals with Finance and Legal.
• Manage landlord relationships and renewal timelines.
• Establish workplace standards across layouts, furnishings, and signage.
• Oversee office build-outs, renovations, and capital improvements.
• Manage facilities vendors for maintenance, security, and utilities.
• Implement preventive maintenance programs and reduce disruption.
• Develop and monitor facilities budgets and cost controls.
• Coordinate with Finance on long-term real estate planning.

Skills

Facilities management experience

Lease negotiations

Vendor management

Budgeting & cost controls

Project management

Stakeholder collaboration

Strategic planning

Communication & decision-making

Job description

About Us

We are an award-winning California-based environmental consulting firm with 600+ professionals and more than 30 years of diverse experience serving clients in transportation, energy, water, infrastructure, private development, and government sectors. Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems.

About The Role

Rincon Consultants is seeking a Facilities Manager to provide strategic oversight and day-to-day management of our leased office locations. This role is responsible for ensuring Rincon’s workplaces support operational effectiveness, team member experience, client-facing professionalism, and consistency across our offices.

The Facilities Manager will lead real estate planning, site selection, lease negotiations and renewals, workplace standards, facilities operations, vendor management, capital improvements, and space planning. This position will play an important role in ensuring Rincon’s physical footprint aligns with our growth strategy, geographic expansion, and long-term operational needs.

Reporting to the Director, People Services, this role will partner closely with Accounting, Legal, Operations, IT, Office Managers, and company leadership to deliver safe, efficient, professional, and well-managed workplace environments.

How We Collaborate

This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner across the organization.

Because this position oversees Rincon’s physical office environments and supports facilities needs across multiple locations, regular in-person presence and travel between Rincon offices may be required based on business and project needs. Preferred locations: Ventura, Santa Barbara, SLO, San Diego, and Sacramento.

What You’ll Do:

• Lead the strategic oversight and day-to-day management of Rincon’s leased office locations.
• Partner with the Director, People Services and executive leadership to assess geographic expansion needs and evaluate opportunities for new offices, relocations, or consolidations.
• Identify and evaluate potential office locations based on operational, financial, accessibility, and brand considerations.
• Conduct due diligence and develop business cases and recommendations for prospective office locations and real estate decisions.
• Lead lease negotiations and renewals in partnership with Finance and Legal, ensuring terms align with Rincon’s long-term operational strategy.
• Manage landlord and property management relationships, monitor lease requirements, and proactively manage renewal timelines.
• Establish and maintain workplace standards that reflect Rincon’s brand, professionalism, and culture across office layouts, furnishings, signage, and client-facing spaces.
• Oversee office build-outs, renovations, capital improvements, and space planning.
• Manage facilities vendors supporting maintenance, cleaning, security, utilities, and other building services.
• Establish and oversee preventative maintenance programs and address facilities issues promptly to minimize operational disruption.
• Develop and manage facilities budgets, monitor operating expenses, and identify opportunities for cost optimization.
• Partner with Finance on long-term capital planning and real estate forecasting
• Coordinate building compliance with applicable safety requirements and partner with Safety leadership to support workplace safety standards.
• Support emergency preparedness and business continuity planning across Rincon locations.

What You’ll Bring:

• 8+ years of progressive experience in facilities management, corporate real estate, corporate services, or a related field.
• Demonstrated experience negotiating leases, managing renewals, and maintaining productive landlord and property management relationships.
• Strong vendor management experience across facilities, maintenance, building services, or related functions.
• Experience developing and managing facilities budgets, operating expenses, and cost controls.
• Strong project management skills with experience coordinating multiple stakeholders, priorities, vendors, and timelines.
• Ability to develop thoughtful recommendations and business cases related to office locations, real estate decisions, and capital investments.
• Strong stakeholder partnership skills with the ability to collaborate effectively across Finance, Legal, Operations, IT, People Services, and organizational leadership.
• Ability to balance strategic planning with hands-on oversight of day-to-day facilities operations.
• Strong communication, organization, problem-solving, and decision-making skills.

Nice To Have:

• Experience supporting facilities or corporate real estate operations across multiple office locations.
• Experience with office site selection, relocations, consolidations, and new office openings.
• Experience overseeing workplace design, office build-outs, renovations, and capital improvement projects.
• Experience developing workplace standards across multiple locations or offices
• Experience with long-term capital planning and real estate forecasting
• Experience supporting workplace safety, emergency preparedness, and business continuity initiatives.
• Experience working within a professional services, consulting, or similarly distributed organization.

Investing In You

The base salary range for this full-time position is $110,000.00-$135,000.00plus a generous benefits program. Salary ranges are based on the market median of similar jobs, according to third-party salary benchmark surveys. Base pay is determined based on internal equity and a candidate’s job-related knowledge, skills, and experience.

We offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

Explore more about our culture, benefits, and life at Rincon on our Culture and Benefits page.

Additional Employment Information

Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.

Rincon Consultants does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.