Facilities Manager

Maybelle Center; Portland (OR); On-site; USD 72,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

401(k) with match

Transit/parking reimbursement

Paid time off

Employee Assistance Program (EAP)

FSA

Meal provided

Job summary

Maybelle Center in Portland, Oregon is seeking a Facilities Manager to supervise maintenance and housekeeping, ensure a safe, clean and compliant environment for residents and staff, and respond to urgent requests on-site. Evening and weekend responsibilities may be required, with shared on-call rotation for facility operations.

You will manage a master calendar of maintenance tasks, oversee vendor contracts, coordinate safety inspections, supervise staff, handle budgeting, inventory, and

Qualifications

• Minimum of 3+ years working in an environmental or facilities management role
• Must pass extensive, state mandated background check
• Bachelor's degree or an equivalent combination of education, relevant certifications, and hands‑on experience
• Hands‑on experience performing minor repairs and maintenance
• Knowledge of budget management and building supply and equipment purchasing
• Cleaning chemical knowledge and janitorial safety experience
• Strong knowledge of Microsoft Office Suite
• Strong problem‑solving skills
• Ability to work with frequent interruptions
• Strong attention to detail

Responsibilities

• Maintain and manage master calendar of maintenance tasks for resident units, common areas, and administrative offices
• Manage vendor contracts to ensure cost-effectiveness, quality, and timely service
• Ensure regular maintenance and inspection on equipment and building systems to maintain safety and reliability
• Oversee resident room preparation to ensure readiness for new admissions
• Identify and manage approved facility improvement projects through completion
• Assist with planning and executing capital improvement and building projects
• Provide hands‑on maintenance support and technician coverage as needed
• Maintain compliance with regulatory standards and organizational policies including annual inspections and state surveys
• Coordinate routine safety inspections, preventive maintenance, and corrective actions
• Support infection prevention and control practices in collaboration with appropriate departments
• Supervise housekeeping and maintenance staff, prioritizing tasks and workflow
• Oversee staff hiring, training, development, staff performance, and evaluations
• Collaborate with other departments to ensure timely, efficient, and cost‑effective service to residents and staff
• Represent Environmental Services Department at interdepartmental meetings
• Assist with budget development, monitor financial performance and implement corrective actions
• Identify and implement process improvements to enhance customer service quality to residents and staff

Skills

Facilities management

Vendor management

Budget management

Microsoft Office Suite

Communication

Problem solving

Teamwork

Attention to detail

Safety compliance

Education

Bachelor's degree

Experience & certifications

Tools

Microsoft Office Suite

Job description

The Facilities Manager provides direct supervision and guidance to the maintenance and housekeeping departments. The Facility Manger will ensure proper functioning of all mechanical equipment and systems including routine and preventative maintenance. This position will also ensure a clean, safe and compliant physical environment for residents and staff. This position responds to residents' requests for assistance while maintaining a homelike atmosphere.

This position is on-site and may require evening and weekend responsibilities to address urgent emergency issues. Position requires shared on-call rotation for facility operations.

• Full-time
• In person
• Monday through Friday- 8 hours/day

Maintenance Planning and Execution

• Maintain and manage a master calendar of ongoing, seasonal, and cyclical maintenance tasks and replacement/refurbishment needs for resident units, common areas, mechanical rooms, and administrative offices.

• Manage vendor contracts to ensure cost-effectiveness, quality, and timely service.

• Ensure regular maintenance and inspection on equipment and building systems to maintain safety and reliability.

• Oversee resident room preparation to ensure readiness for new admissions.

• Identify and manage approved facility improvement projects through completion.

• Assists in the planning and executing of capital improvement and building projects.

• Provide hands‑on maintenance support and technician coverage as needed.

Compliance and Safety

• Maintain compliance with regulatory standards and organizational/departmental policies and procedures including annual inspections and state surveys.

• Ensure building systems, equipment, and common areas meet applicable safety, fire, and life safety requirements.

• Identify and address facility safety hazards and ensure timely resolution of deficiencies.

• Coordinate routine safety inspections, preventive maintenance, and corrective actions.

• Support infection prevention and control practices in collaboration with appropriate departments.

Supervisory and Management

• Supervise housekeeping and maintenance staff, prioritizing tasks and workflow

• Oversee staff hiring, training, development, staff performance, and evaluations.

• Collaborate with other departments to ensure timely, efficient, and cost‑effective service to residents and staff.

• Represent Environmental Services Department at interdepartmental meetings (i.e.: Manager's, safety, infection control and other applicable committee meetings.

• Assist with budget development, monitor financial performance and implement corrective actions as needed.

• Identify and implement process improvements to enhance customer service quality to residents and staff through improved processes.

Inventory and Supplies

• Maintain inventory records, and purchase equipment and supplies to support building/facility operations.

• Keep abreast of new equipment, products and technology to assess effectiveness and efficiency.

Vehicles

• Oversee scheduling, maintenance, and repairs for organization‑owned vehicles.

• Ensure compliance with vehicle licensing, safety, and inspection requirements.

Skill Profile

The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

• Strong interpersonal and communication skills, including active listening and the ability to build trust and rapport with residents and colleagues.

• Commitment to person‑centered care, trauma‑informed practices, and professional workplace conduct, including adherence to HIPAA compliance and privacy standards.

• Ability to work effectively both independently and as part of a team.

• Ability to stay calm under pressure and manage challenging behaviors with empathy.

Job Qualifications

The following qualifications are required to perform the essential functions of this position.

• Minimum of 3+ years working in an environmental or facilities management role

• Must pass extensive, state mandated background check

• Bachelor's degree or an equivalent combination of education, relevant certifications, and hands‑on experience.

• Hands‑on experience performing minor repairs and maintenance.

• Knowledge of budget management and building supply and equipment purchasing

• Cleaning chemical knowledge and janitorial safety experience

• Strong knowledge of Microsoft Office Suite

• Strong problem‑solving skills.

• Ability to work with frequent interruptions

• Strong attention to detail

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed above.

• While performing the duties of this position, the employee is regularly required to talk and listen.

• The employee frequently is required to stand, walk; use hands to finger, handle or feel and reach with hands and arms.

• The employee is occasionally required to sit, kneel, or crouch.

• The employee must have the ability to frequently lift and/or move up to 50 pounds.

• Specific vision abilities required by this position include close vision, depth perception and ability to adjust focus.

Benefits/Perks

• 100% employer‑paid health insurance for employees, with dependent coverage options available

• Employer‑paid life and disability insurance

• 401(k) with a dollar‑for‑dollar match up to 4% (eligible after 60 days)

• TriMet pass or parking reimbursement

• Generous paid time off: 10 paid holidays plus over 6 weeks of PTO

• Employee Assistance Program (EAP) for mental health, financial, and personal support

• Flexible Spending Account (FSA) for healthcare and dependent care expenses

• Meal provided during on‑site shift

Compensation

Salary Range: $72,000- $78,000 annually

Schedule- Monday through Friday

About Maybelle Center

Belonging is a basic human need. However, many of us face barriers that keep us from experiencing deep connection with others. Maybelle Center partners with neighbors in downtown Portland to build connection and a sense of belonging through affordable housing and inclusive social events and activities so more of us can experience a healthy, connected life and contribute to a thriving Portland. You can find out how we build belonging on our website: www.maybellecenter.org

The talented and devoted individuals who work at Maybelle Center bring a passion and commitment to our community every single day - in a sometimes challenging, but always rewarding, environment. We are guided by our core values: 1.) Every person has innate value and is important; 2.) It is a fundamental need to be socially connected with other humans; 3.) We all have something to offer and places where we can learn and grow - we are continually learning together.

A Note to Potential Candidates: Studies have shown that women, trans, non‑binary, BIPOC, and other candidates from most‑impacted communities are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that is welcome. We would strongly encourage you to apply, even if you feel you do not meet every one of the qualifications described. Maybelle Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other protected characteristic.

We are proud to be an Equal Employment Opportunity Employer.

If you require reasonable accommodation in completing this application, interviewing, completing any pre‑employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our human resources department.

Requires passing pre‑employment background check.