Facilities Manager

Family Health Care Center Of Kalamazoo; Kalamazoo (MI); On-site; USD 70,000 - 100,000; Full time

Job summary

Family Health Center Of Kalamazoo is seeking a Facilities Manager to lead the Facilities Team and oversee strategy, staff management, stakeholder relationships, and financial and project management for the organization's building and grounds.

The role covers oversight of plumbing, electrical, HVAC, security, lighting, fire safety, and irrigation systems, with responsibility for maintaining compliance and coordinating external vendors as needed.

Qualifications

• Bachelor’s Degree from a four-year college or university preferred with five plus years of related experience and/or training at the supervisory level.
• Experience in a healthcare setting is preferred.
• Must have experience in Construction Project Management from initial plan and design to renovation of existing facilities and structures.

Responsibilities

• Manage direct reports including coaching and mentoring to improve performance.
• Conduct monthly team meetings with agenda and staff engagement.
• Ensure up-to-date job descriptions and use of performance management systems.
• Ensure health and safety obligations are complied with by staff and contractors.
• Manage facilities annual operating budget and financial delegations.
• Oversee minor building projects within budget and provide early warning of overruns.
• Oversee facilities maintenance and refurbishment projects.
• Ensure building compliance requirements are met and up-to-date.
• Manage access to facilities and preventive maintenance schedules.
• Assess and repair system breakdowns and perform in-house repairs when possible.
• Schedule external vendors for on-site reviews, estimates, and repairs.

Skills

Leadership

Decision making

Conflict resolution

Team coordination

Communication

Adaptability

Diversity and inclusion

Education

Bachelor’s degree + 5+ years supervisory experience

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Facilities Manager

2 days ago Requisition ID: 2688

MISSION: To provide clinical excellence with outstanding patient experience while ensuring that all members of the community have access to quality, comprehensive, patient-centered health care.

COMPANY INFORMATION:

As a federally qualified health center (FQHC) we serve all people with quality healthcare, dignity, and respect. We envision a seamless health care delivery system that is proactively responsible for the medical, dental and psychosocial needs of underserved individuals, children and families residing in Kalamazoo County.

POSITION SUMMARY:

TheFacilitiesManagerwillprovideeffectiveleadershiptotheFacilitiesTeambytaking responsibility for strategy, staff management, key stakeholder and business relationships,financialandprojectmanagement.TheFacilitiesManagerisresponsible for assuring successful operation and function of FHC’s building and grounds.The position is responsible for completing and/or overseeing maintenance of all systems such as plumbing, electrical, HVAC (heating ventilation air conditioning), security, lighting, fire safety, and irrigation.

DUTIES AND RESPONSIBILITIES:

• Responsibility for the management of direct reports including coaching and mentoring of staff so they continually improve performance and achieve their potential.
• Holding team meetings on a monthly basis including the creation of an agenda, ordering of team lunch and engaging staff in the conversation and eliciting feedback.
• Ensure thatallmembersofthe facilities team have up-to-datejobdescriptions and that effectiveuseismadeoftheperformancemanagementsystem includingsettingofgoals and objectives and carrying out regular performance reviews.
• Ensure that all health and safety obligations are complied with by facilities staff and independent contractors.
• Responsibilityforfinancialmanagementofthefacilitiesannualoperatingbudget including compliance with financial delegations.
• Minor building projects including management of budgets so that projects are delivered within budget and provide management with early warning of any potential budget overruns so that risk can be managed and mitigated.
• Management of facilities maintenance and refurbishment projects.
• Ensureallbuildingcompliancerequirementsaremetandareup-to-date.
• Management of access to all facilities.
• Ensure preventive maintenance activities on a weekly, monthly, quarterly or annual basis to reduce wear and tear or breakdown of systems.
• Assessing system breakdowns and determining the kind of repairs that are required.
• Completingin-houserepairswhenpossible.
• Completing frequent inspections to ensure cleaning standards and maintenance repairs/proper equipment function are being met.
• Schedulingoutsidevendors,whennecessary,tomeetonsite,reviewsystemfailures, request estimates, authorize and oversee repairs.

COMPETENCIES:

• Displayawillingnesstomakedecisions,hasattentiontodetail,resolveconflictanddelegatework assignments in a timely manner
• Adaptstochange,takesresponsibilityforownactionstoadvanceteamgoals
• Speaksandwritesclearlyandpersuasivelyinformalandinformalpresentations
• Activelyparticipatesinmeetingsanduseslisteningskillstokeepanopenmind
• Solicitsinput from appropriatestakeholders,explainsreasoningfordecisionsandusesstrong interpersonal skills to communicate and influence others
• Givesrecognitiontoothersforresults Solid Character
• Balancesteamandindividualresponsibilitieswhileassessingownstrengthsandweaknesses
• Exhibitsobjectivityandopennesstoothers’views
• Welcomesfeedback,buildspositiveteamspirit,supportsallteammembers
• Developsalternativesolutions,supportsandshareexpertisewithotherteammemberswhilebuilding positive morale
• Demonstratesknowledgeofcompanypoliciesandtreatspeoplewithrespect
• Worksethicallyandwithintegrity,upholdsorganizationalvalues
• Keepscommitments,showsrespectandsensitivityforculturaldifferences
• Educatesothersonthevalueofdiversity,promotesapositiveworkenvironmentwhereallfeelfreeto contribute

Organizational Support

• Completesadministrativetaskcorrectlyandontime,anddevelopsstrategiestoachieveorganizational goals and values
• Supportsaffirmativeactionandrespectdiversity,understandsorganization’sstrengthsandweaknesses, analyzes market and competition, and identifies external threats and opportunities while adapting strategy to changing conditions
• Prioritizesandplansworkactivitieswhileunderstandingbusinessimplicationsofdecisions
• Demonstratesaccuracyandthoroughnesswithinapprovedbudgetanddisplaysoriginalthinkingand creativity
• Displaysknowledgeofmarketandcompetitionthatalignswithstrategicgoals
• Meetschallengeswithresourcefulness,generatessuggestionsforimprovingwork,developsinnovative approaches and ideas

Leadership

• Displayspassionandoptimismwhileexhibitingconfidenceinselfandothers
• Inspiresrespectandtrustwhilemotivatingotherstoperformwellandinfluencingactionsandopinions of others
• Coordinatesprojects,developsworkableimplementationplans,includesstaffinplanning,decision- making, and process improvement
• Communicates and completes changes and progress of projects on time and on budget while managing project team activities to overcome resistance
• Makesself-availabletostaff,providesregularperformancefeedback
• Develops individual team member skills and encourages growth Safety and Security
• Promotessafetyprecautionsandsecuritymeasurestoensurethesafetyofbothstaffandpatients
• Adherestodatasecurityguidelines,includingappropriateuseofEMRsystemsandITresources

TYPICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employeeencounterswhileperformingtheessentialfunctionsofthisjob.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently exposed to moving mechanical parts and toxic or caustic chemicals depending on the task being performed.Theemployeeisoccasionallyexposedtowetand/orhumidconditions;may work in high, precarious places such as on the roof; may be exposed to fumes or airborne particles; works in outside weather conditions that may be extreme cold or heat; may beexposedtothe riskofelectricalshockandvibration.The noiselevelinthe work environment is usually moderate depending on the tools being utilized.

TYPICAL PHYSICAL DEMANDS:

Thephysicaldemandsdescribedherearerepresentativeofthosethatmustbemetby an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand and use hands to finger, handle, or feel while performing various job functions. The employee is frequently required to walk; may have to reach with hands and arms and must be able to talk or hear to communicate with contractors or employees. The employee is occasionally required to sit; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. The employee may be required to handle with assistance, large and bulky items and may weigh more than 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential dutysatisfactorily.Therequirementslistedbelowarerepresentativeoftheknowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES:

Bachelor’s Degree from four-year college or university preferred with five plus years of related experience and/or training at the supervisory level; or equivalent combination of education and experience. Experience in a healthcare setting is preferred. Must have experience in Construction Project Management from initial plan and design to renovation of existing facilities and structures.

Must be licensed as required by state and local agencies. Master plumber or a thorough understanding of plumbing is desirable, in addition to a strong knowledge of HVAC systems, and training as a Master Electrician or State Certified Journeyman. Facilities Management or environmental management certification preferred and encouraged.

We GROW. We SERVE. We ACHIEVE.

Family Health Center is an equal opportunity employer and reserves the right to modify this position to meet evolving organizational needs.