Facilities Manager

Hippodrome Theatre; Baltimore (MD); On-site; USD 60,000 - 65,000; Full time

Job summary

France-Merrick Performing Arts Center (FMPAC) is seeking a highly organized facilities leader to manage daily operations for the Hippodrome Theatre and related spaces. The role will oversee a small team, schedule coverage for all events, and coordinate with HVAC service providers to ensure reliable operations.

Responsibilities include coordinating maintenance, ensuring licenses and permits are kept current, managing invoices with vendors, and planning major repairs while liaising with fire and

Qualifications

• Undergraduate degree in arts or business preferred.
• Ability to read, analyze, and interpret warranties, contracts, and maintenance service agreements.
• Basic budget management and financial awareness are required.
• Proficiency with Microsoft Office (Excel, Word) is expected.
• Willingness to work nights and weekends per venue schedule.

Responsibilities

• Oversee day-to-day operations of the Facilities Department and supervise two full-time staff.
• Schedule staff to cover all performances and events.
• Manage HVAC system with third-party service provider and plan preventative maintenance.
• Keep the facilities and workshop orderly; inventory supplies and tools.
• Perform or delegate minor repairs (electrical, plumbing, painting, wall work).
• Maintain licenses/permits and schedule inspections with authorities.
• Review/submit maintenance invoices and coordinate with vendors.
• Manage vendor relationships for HVAC, utilities, fire safety, janitorial, and supplies.
• Plan and bid large facility repairs and coordinate with contractors.

Skills

Budget management

Microsoft Office

Communication (verbal)

Education

Undergraduate degree in arts or business

Tools

Microsoft Excel

Microsoft Word

Job description

Summary

The France-Merrick Performing Arts Center (FMPAC) is seeking a highly-motivated, energetic, friendly, and extremely organized candidate to lead its facilities department. The FMPAC is home to the historic 2,200-seat Hippodrome Theatre and the M&T Bank Pavilion, which is currently undergoing a multi-million dollar transformation into a new 25,000 sq. ft. performance and function space. Our complex, which consists of 3 historic buildings interwoven with thousands of square feet of new construction, is one of the highlights of Baltimore and Maryland. We present and host roughly 200 events per year and have over 250,000 patrons through our doors each season, with that number projected to grow significantly in the coming years. The Facilities Department is responsible for maintaining and pro-actively curating the FMPAC to ensure preserved for future generations of theatergoers and the community at-large. As a performing arts center, night and weekend work is required commensurate with the venue’s schedule.

Duties and Responsibilities

• Work closely with the Director of Operations to oversee the day-to-day operations of the Facilities Department and supervises two full-time employees.
• Schedule the department so that a member of the Facilities team is present during all performances and events.
• Manage the HVAC automation system in coordination with the third-party service provider, schedule repairs and preventative maintenance as required, and ensure that internal inspections for proper system operations are performed on a routine basis.
• Ensure that the facilities department and workshop is kept orderly and organized, and that all supplies and tools are properly inventoried and accounted for.
• Responsible for performing or delegating minor repairs to the building including electrical, plumbing, painting, and wall repair.
• Maintains all licenses and permits in good standing with all municipal and state authorities and schedules inspections in a timely manner to ensure the smooth and uninterrupted business of the Performing Arts Center.
• Review, approve, and submit all maintenance & repair related invoices in a timely manner. Work with vendors to resolve billing disputes.
• Maintain relationships and service agreements with all R&M vendors including HVAC, utility, fire safety, janitorial, and suppliers.
• Plan, acquire bids, and schedule repairs for large facility repairs.
• Liaise with fire marshal, building inspector, and other municipal contacts.
• Oversee, schedule, coordinate, and inspect all large projects to ensure building and staff security and accountability for contractor/vendors.
• Work closely with the Operations and Production departments to prepare various spaces for performances and events, including but not limited to moving chairs and tables and assisting caterers with equipment and electrical needs.
• Hire, evaluate, appraise, and discipline department employees, as required.
• Performs other work as requested by the Director of Operations, the Vice President, and/or the President.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Cooperation

• Establishes and maintains effective relations
• Exhibits tact and consideration
• Offers assistance and support to co-workers
• Works cooperatively in group situations
• Works actively to resolve conflicts

Team Leadership

• Fosters team cooperation
• Supports group problem solving
• Ensures progress towards goals

Quality Management

• Looks for ways to improve and promote quality
• Demonstrates accuracy and thoroughness

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• An undergraduate degree in arts or business is preferred.

Language Skills

• Ability to read, analyze, and interpret common correspondence, warranties, journals, memorandums, and maintenance service contracts.
• Ability to effectively present information to management, co-workers, and vendors/contractors.

Mathematical Skills

• This position requires some budget management. A basic understanding of accounting and spreadsheets is required.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

• To perform this job successfully, an individual should have basic knowledge of Microsoft Office, Microsoft Excel, and Microsoft Word.

Physical Demands

• Stand
• Walk
• Use hands to finger, handle, or feel
• reach with hands and arms
• Climb or balance and stoop, kneel, crouch, or crawl
• Use tools including but not limited to drills, hammers, screwdrivers, saws, and power tools
• The employee must frequently lift and/or move up to 25 pounds.
• The employee may occasionally lift and/or move up to 50 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to:

• A great deal of walking, including up and down ramps, staircases, and ladders;
• High, precarious places
• Tight, restricted areas
• The noise level in the work environment is usually moderate.

Acknowledgement

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

We offer competitive compensation including vacation and holiday pay, health & welfare benefits, and a 401(k) retirement plan.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

Salary/Compensation: $60,000 - $65,000 per year