Facilities Management Coordinator

Hirebridge; Bailey's Crossroads, Northern (VA, KY); Hybrid; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

DailyPay: Work and get paid the same日?

Tuition Assistance for Career Dev

Citizenship/DACA Renewal support

ESL, Citizenship Test & GED tutoring

Staff Emergency Grants

Free Meals and Fitness Center access

Job summary

Goodwin Living is seeking a Facilities Management Coordinator to provide administrative and operational support for maintenance and facilities functions at Goodwin House Bailey’s Crossroads in Bailey’s Crossroads, VA. The role coordinates work orders, preventive maintenance, vendor services, inventory management, and regulatory documentation to ensure safe and compliant operations.

The schedule is M-F 9-5 or 8-4, with a pay range of $25/hr–$27/hr.

Qualifications

• Minimum of 2 years of experience in a similar role.
• Strong organizational and project coordination skills.
• Experience with work order management systems such as WorxHub.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Ability to manage multiple priorities and deadlines with attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating with multiple departments.
• Commitment to customer service and continuous improvement.
• Experience working with older adults is preferred.

Responsibilities

• Coordinate and manage maintenance work orders from initiation through completion.
• Schedule, assign, track, and follow up on maintenance requests and preventive maintenance activities.
• Support planning and coordination of daily maintenance operations at Goodwin House Bailey's Crossroads (GHBC).
• Order maintenance supplies, tools, equipment, and materials.
• Maintain inventory records and monitor stock levels to support uninterrupted operations.
• Support scheduling of vendors, contractors, inspections, and service providers.
• Track project schedules, documentation, invoices, and contractor deliverables.
• Maintain electronic life safety documentation, including inspection reports, testing records, permits, certifications, and compliance records.
• Support regulatory surveys, audits, and accreditation activities through document management and record retention.
• Generate reports, spreadsheets, presentations, and operational metrics for Facilities Management leadership.
• Support emergency preparedness efforts and assist during facility-related incidents as needed.
• Support multiple Facilities Management departments, including Maintenance, ES, Life Safety, Grounds, Corporate Laundry.

Skills

Organizational skills

Project coordination

Communication skills

Multi-department collaboration

Customer service

Tools

WorxHub

Microsoft Office

Outlook

Excel

Teams

Job description

Celebrated as the #5 Top Workplace in the D.C. region for 2025 by The Washington Post since 2019, Goodwin Living is more than a team – it's a global family of individuals who represent more than 60 countries.

Goodwin Living is proud to be recognized as a Top Workplace in the greater Washington, D.C. region by The Washington Post every year since 2019 — and now nationally by USA Today. Since 2022, we’ve also been annually recognized as one of the top 100 employers for interns by the Top Virginia Employers for Intern Awards. These honors are based entirely on feedback from our team members, gathered through an annual third-party survey. Here’s what they say makes us stand out:

• Embracing Diversity: Our strength is in our diverse team from over 65 countries, fostering an inclusive and vibrant culture that values every voice.
• Growth and Opportunities: We bolster personal and professional development, offering myriad opportunities, from on-the-job training to mentorship programs and financial support, to help you reach your full potential.
• Valuing Our Team Members: By prioritizing team member satisfaction, we create a fulfilling work environment with competitive benefits, work-life balance, and recognition programs, ensuring our team feels appreciated and valued.

About the Position:

The Facilities Management Coordinator provides administrative and operational support for maintenance and facilities functions at Goodwin House Bailey’s Crossroads. This role coordinates work orders, preventive maintenance activities, vendor services, inventory management, and regulatory documentation to ensure safe, efficient, and compliant facility operations. The Coordinator serves as a key liaison between residents, staff, contractors, and Facilities Management leadership while supporting multiple departments, including Maintenance, Environmental Services, Life Safety, Grounds, and Corporate Laundry, with a strong focus on customer service, organization, and operational excellence.

The schedule is M-F 9-5 or 8-4

The pay is $25/hr-$27/hr

Duties:

• Coordinate and manage maintenance work orders from initiation through completion.
• Schedule, assign, track, and follow up on maintenance requests and preventive maintenance activities.
• Support planning and coordination of daily maintenance operations at Goodwin House Bailey's Crossroads (GHBC).
• Ordering maintenance supplies, tools, equipment, and materials.
• Maintain inventory records and monitor stock levels to support uninterrupted operations.
• Support the scheduling of vendors, contractors, inspections, and service providers.
• Track project schedules, documentation, invoices, and contractor deliverables.
• Maintain electronic life safety documentation, including inspection reports, testing records, permits, certifications, and compliance records.
• Support regulatory surveys, audits, and accreditation activities through document management and record retention.
• Generate reports, spreadsheets, presentations, and operational metrics for Facilities Management leadership.
• Support emergency preparedness efforts and assist during facility-related incidents as needed.
• Support multiple Facilities Management departments, including: Maintenance, Environmental Services (ES), Life Safety, Grounds, Corporate Laundry, Additional Facilities Management functions as assigned

Qualifications:

• Minimum of 2 years of experience in a similar role
• Strong organizational and project coordination skills.
• Experience with work order management systems is preferred such as WorxHub.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Ability to manage multiple priorities and deadlines simultaneously while maintaining attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively with multiple departments.
• Commitment to customer service and continuous improvement.
• Experience in working with older adults is preferred.

A sampling of our many benefits!

We’ve got you covered with incredible benefits, whether you work full-time, part-time, or PRN (as needed). Here’s a glimpse of what we offer to Full-Time team members:

• Paid Time Off
• Health Insurance
• DailyPay: Work and get paid the same day!
• Tuition Assistance for Career Development
• Financial assistance with U.S. Citizenship application or DACA Renewal
• Tutoring for ESL, Citizenship Test & GED
• Staff Emergency Grants
• Free Meals, Access to a Fitness Center, Pool, and More

About Goodwin Living

At Goodwin Living, we can all find work with purpose! As a nonprofit senior living and healthcare organization based in Alexandria, Virginia, we are driven by our mission: to support, honor and uplift the lives of older adults and those who care for them. Our commitment to our team members is written directly into that statement. We create an enriching and supportive work environment that has inspired our team members to vote us into the Washington Post Top Workplace rankings since 2019, and they made us #1 in 2023!

Goodwin Living is an Equal Opportunity Employer and an AARP Employer Pledge Signer. We take pride in our inclusive work culture that values diversity and fosters talent. With us, you are more than just a team member; you are part of a community committed to excellence and continuous learning.