Facilities & Maintenance Manager

AFE; Reading (Berks County); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Reading Country Club in Reading, PA is seeking a Facilities Manager to maintain a safe, functional property and support daily club operations. Responsibilities include prioritizing facility needs, managing deferred maintenance, coordinating vendors, and assisting with events and grounds.

The role also serves as the primary on-call contact for facility emergencies. The position requires 3–7 years of relevant experience, trade/technical training preferred, and strong vendor/contract management

Qualifications

• 3-7 years facility maintenance or building operations experience preferred.
• Hospitality, club, hotel, or commercial facility experience preferred.
• Trade school or technical training preferred.
• Experience managing preventative maintenance programs preferred.
• Project coordination experience preferred.

Responsibilities

• Oversee repair and maintenance of clubhouse buildings and mechanical systems.
• Perform preventive maintenance and repairs on plumbing, electrical, carpentry, and building systems.
• Coordinate HVAC, refrigeration, and specialized repairs with vendors.
• Develop prioritized lists of deferred maintenance needs by department.
• Assist with capital improvement planning.
• Ensure safety programs and inspections compliance.
• Manage vendor scheduling and contractor performance.
• Support event setup and room configurations.
• Assist with grounds and exterior projects.

Skills

Facilities maintenance

Prioritization

Vendor management

Emergency response

Communication

Tools

MS Excel

Job description

Position Summary

Reading Country Club is excited to announce the exceptional career opportunity of Facilities Manager. Qualified candidates will thrive in a hospitality environment and be highly focused on maintaining a safe, functional, and well-maintained property while supporting daily club operations.

This position requires a professional capability of prioritizing facility needs, addressing deferred maintenance, managing preventative maintenance programs, coordinating vendors, and identifying future capital improvement needs. The role also supports overall club operations through event setup assistance, seasonal grounds support, and facility readiness.

The Facilities Manager plays a key role in protecting club assets, ensuring safety compliance, improving facility conditions, and supporting the operational success of the property. This position also serves as the primary on‑call contact for facility emergencies.

Pay

$27/hr

Essential Duties and Responsibilities

Facility Maintenance & Operations

• Oversee repair and maintenance of clubhouse buildings, mechanical systems, and physical plant.
• Performs preventive maintenance and repairs related to plumbing, electrical, carpentry, and general building systems.
• Coordinates HVAC, refrigeration, and specialized repairs with vendors when needed.
• Maintains interior and exterior lighting systems.
• Maintains kitchen equipment, refrigeration equipment, plumbing fixtures, and facility systems.
• Maintains maintenance logs, inspection reports, and work tracking documentation.
• Responds to facility issues in a timely and professional manner.
• Maintains organized maintenance and storage areas.
• Orders parts and maintenance supplies as needed.

Deferred Maintenance & Capital Planning

• Conducts ongoing inspections of facilities to identify maintenance needs.
• Develops prioritized lists of deferred maintenance needs by department.
• Identifies repair priorities based on safety, operational impact, and asset protection.
• Assists General Manager with capital improvement planning.
• Develops cost estimates and vendor recommendations.
• Tracks facility improvement projects and needs.
• Helps develop preventative maintenance strategies to reduce future capital needs.

Safety, Compliance & Inspections

• Oversees facility safety programs and compliance initiatives and maintains appropriate documentation.
• Coordinates fire suppression inspections, Ansul systems, extinguishers, alarms, and emergency lighting.
• Ensures safety equipment remains operational.
• Coordinates required township, fire, and insurance inspections.
• Oversees kitchen exhaust hood cleaning program and maintains certification or training to perform cleanings when applicable.
• Identifies safety risks and implements corrective actions.

Vendor & Contract Management

• Coordinates outside vendors related to facility operations.
• Oversees housekeeping contractor to ensure cleanliness standards are maintained.
• Manages maintenance contractors including HVAC, plumbing, electrical, pest control, and fire systems in concert with Superintendent.
• Obtains quotes and manages vendor scheduling.
• Ensures vendor work meets RCC standards.
• Maintains professional vendor relationships.

Event & Operational Support

• Assists with event setup including tables, chairs, staging, and room configurations.
• Supports room flips and operational resets.
• Assists with moving furniture and operational equipment.
• Provides houseman support when operationally necessary.
• Assists departments with operational facility needs.

Grounds & Property Support

• Assists Golf Course Maintenance with grounds work when needed.
• Supports landscaping projects including mulch, trimming, planting, and exterior cleanup.
• Assists with snow and ice removal.
• Maintains safe walkways, entrances, and operational areas during winter weather.
• Assists with seasonal exterior projects and supports property appearance standards.

Department Collaboration

• Works with all departments to identify maintenance needs.
• Communicates repair timelines and priorities.
• Supports operational readiness across the property.
• Maintains professional working relationships with staff.
• Provides facility condition updates to management.

On-Call Responsibilities

• Serves as primary contact for facility emergencies.
• Responds to urgent facility issues including mechanical failures, safety hazards, weather damage, and operational disruptions.
• Coordinates emergency vendors when necessary.
• Maintains phone availability for urgent facility needs.
• Exercises judgment regarding emergency versus scheduled repairs.
• May be required to respond outside normal working hours when necessary.

Operational Expectations

• Works independently with minimal supervision.
• Demonstrates strong prioritization and time management.Maintains organized work tracking.
• Demonstrates ownership mentality over RCC facilities.
• Maintains flexibility to address urgent operational needs.
• Demonstrates professionalism and accountability.

Qualifications

Education and Experience

• 3-7 years facility maintenance or building operations experience preferred.
• Hospitality, club, hotel, or commercial facility experience preferred.
• Trade school or technical training preferred.
• Experience managing preventative maintenance programs preferred.
• Project coordination experience preferred.

Certifications Preferred (or willingness to obtain)

• Hood cleaning certification
• OSHA safety training
• HVAC certification (preferred)
• Fire/life safety training
• Valid Driver's License required

Essential Skills

• Strong mechanical aptitude.
• Ability to work independently and prioritize workload.
• Strong organizational skills.
• Strong problem-solving ability.
• Ability to communicate effectively with staff and vendors.
• Basic computer skills including email and spreadsheets.
• Budget awareness and cost-control mindset.
• Customer service mindset within a hospitality environment.
• Ability to evaluate facility needs and recommend solutions.

Physical Requirements

• Ability to lift up to 50 lbs regularly.
• Ability to climb ladders and access mechanical spaces.
• Frequent walking of property.
• Ability to work indoors and outdoors.
• Ability to perform hands‑on repair work.
• Ability to operate maintenance tools and equipment.

Working Conditions

• Combination indoor and outdoor work.
• Exposure to weather conditions.
• Exposure to mechanical equipment and cleaning chemicals.
• Moderate noise environment.
• Evening or weekend work may be required.
• Position requires availability for emergency response situations.