Facilities & Mailroom Coordinator - Reception & Office Ops

Ferguson; Newport News (VA); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with company match

Paid time off

Job summary

Ferguson is seeking a detail-oriented Facilities Coordinator to support building services, office operations, and reception. The role covers mail handling, supply management, vendor coordination, and support for campus coffee and shredding programs.

Strong communication and organizational skills are essential as you will manage multiple duties and adapt to changing needs. The position includes reception coverage, ensuring visitors are welcomed and calls are answered, while maintaining security

Qualifications

• Experience in facilities operations or a related field is preferred.
• Proficiency in facilities management software and reporting tools is a plus.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong problem-solving abilities.
• Knowledge of safety regulations and compliance requirements.

Responsibilities

• Receive, sort, and process incoming and outgoing mail and packages.
• Support campus coffee and secure shredding programs by conducting weekly audits and coordinating with vendors.
• Maintain office supplies and perform routine inventory checks.
• Coordinate with external vendors and contractors to support office services and facility operations.
• Maintain accurate facility records and prepare regular reports using facilities management software.
• Provide reception and phone coverage as needed.
• Greet visitors and vendors and ensure security procedures are followed.
• Answer calls on the main line and direct callers to the right employees.
• Serve as the primary point of contact for escalated facility issues and emergencies.
• Coordinate facilities and reception-support duties with other office tasks.
• Work with other departments to support company initiatives and projects.

Skills

Strong organizational skills

Excellent communication

Detail-oriented

Multitasking

Tools

Facilities management software

Job description

Ferguson is seeking a detail-oriented Facilities Coordinator to support building services, office operations, and reception. The role covers mail handling, supply management, vendor coordination, and support for campus coffee and shredding programs.

Strong communication and organizational skills are essential as you will manage multiple duties and adapt to changing needs. The position includes reception coverage, ensuring visitors are welcomed and calls are answered, while maintaining security