Facilities & Mail Services Associate

Ricoh USA, Inc.; Chicago (IL); On-site; USD 23,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, life, and disability"

401K

HSA/FSA

Tuition assistance

Paid vacation

Paid holidays

Job summary

Ricoh USA, Inc. is seeking a Facilities & Mail Services Associate in Chicago, IL. The role provides essential facilities support, including room setups, mail distribution, and general office services to keep the workplace safe and productive.

Responsibilities include minor maintenance, inventory control, and coordinating moves. A high school diploma or GED is required, with 1–2 years of related experience preferred, and lifting up to 75 lbs may be needed.

Qualifications

• High school diploma or GED required.
• 1-2 years of facilities, maintenance, custodial, mailroom, or office services experience preferred.
• Valid driver's license and required insurance coverage may be needed based on site requirements.
• Ability to lift up to 75 lbs and perform physical tasks listed in the job description.

Responsibilities

• Set up and arrange conference and meeting rooms.
• Support employee and office moves within facilities.
• Perform minor maintenance tasks, including patching, painting, light carpentry, fixture installation, and lamp replacement.
• Maintain office cleanliness through trash removal, restocking break rooms and restrooms, sweeping, mopping, vacuuming, and window cleaning.
• Monitor and replenish office supply inventories.
• Sort, distribute, and handle incoming and outgoing mail, packages, faxes, and office supplies.
• Provide general clerical, delivery, and office support as needed.
• Perform other duties as assigned.

Skills

Customer service

Communication

Teamwork

Organization

Detail oriented

Adaptability

Hand tools

Safety

Education

High school diploma or GED

Tools

Postage equipment

Office equipment

Job description

Job Description

$17.02 - $26.11 per hour

Facilities & Mail Services Associate

Position Summary

Provides facilities support and office services to maintain a clean, safe, and productive workplace. Responsibilities include office maintenance, meeting room setups, minor repairs, inventory management, mail distribution, and general office support. Reports to the Site Manager, Site Supervisor, or Assistant Site Manager.

Key Responsibilities

• Set up and arrange conference and meeting rooms.
• Support employee and office moves within assigned facilities.
• Perform minor maintenance tasks, including patching, painting, light carpentry, fixture installation, and lamp replacement.
• Maintain office cleanliness through tasks such as trash removal, restocking break rooms and restrooms, sweeping, mopping, vacuuming, and window cleaning.
• Monitor and replenish office supply inventories.
• Sort, distribute, and handle incoming and outgoing mail, packages, faxes, and office supplies.
• Provide general clerical, delivery, and office support as needed.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• 1-2 years of facilities, maintenance, custodial, mailroom, or office services experience preferred.
• Valid driver's license and required insurance coverage may be needed based on site requirements.

Skills & Competencies

• Strong customer service and communication skills.
• Ability to work independently and as part of a team.
• Organized, dependable, and detail-oriented.
• Comfortable in a fast-paced environment.
• Ability to safely operate basic hand tools and equipment.
• Able to follow instructions and adapt to changing priorities.

Physical Requirements

• Frequent walking, standing, bending, reaching, and lifting.
• Ability to lift and carry materials, equipment, and furniture weighing up to 75 lbs.
• Regular use of hand tools, postage equipment, and other office-related machinery.
• Work is primarily performed in an office environment with routine interaction with employees, customers, vendors, and visitors.

About Us

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest In Yourself

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

JOB INFO

• Job Identification : 8123
• Job Category : Service Delivery
• Posting Date : 2026-08-18T13:49:32+00:00
• Degree Level : High School Graduate
• Job Schedule : Full time
• Locations : Chicago, IL, United States
• Salary Range : $17.02 - $26.11
• Driving requirements : Non-driver
• Sign-on Bonus : No