Facilities Intern, 2027 Season

IndyCar; Indianapolis (IN); On-site; USD 21,000 - 29,000; Part time

Job summary

Penske Entertainment in Indianapolis, IN offers a Facilities Intern, College Program role supporting the Facilities Department with events and projects at IMS. You will gain exposure to facility management, temporary rentals, staffing, and vendor coordination while engaging with internal and external stakeholders during the event season.

The position is part of the College Program, requires enrollment in a college/university, and involves working some weekends and evenings with 12–40 hours per

Qualifications

• Currently enrolled at an accredited college/university pursuing an Associate’s, Bachelor’s, or Master’s degree.
• Previous experience in the College Program or at IMS is preferred.
• Strong interest in event and facility management.
• Friendly and service oriented.
• Willingness to build strong relationships.
• Ability to listen, understand, and follow oral and written direction.
• Innovative thinker and self-starter with perseverance.
• Proficient verbal/written communication and advanced computer skills.
• Adaptability and Flexibility.

Responsibilities

• Assist with the recruitment, onboarding, and execution for the Non-Profit Ecology Program.
• Participate with the Department of Corrections pre and post event cleanup initiatives.
• Monitor the Facilities email and CMMS to assign and dispatch Work Orders.
• Support the load-in and load-out of assets throughout the facility.
• Help with assigned operations and production for events during January through August 3rd.
• Problem-solve and troubleshoot unforeseen challenges during events and projects.
• Collaborate with skilled trades and internal departments along with contractors, service providers, and vendors on facility issues or requests.
• Inspect and record repairs and maintenance needed to buildings, grounds, and structures before, during, and after events.
• Support the coordination, procurement, and scheduling of temporary rentals, services, and staffing for Marquee Events.
• Coordinate and distribute credentials for Facilities personnel and external contractors/service providers/vendors.
• Provide administrative support for Facilities Department.
• Participate in all College Program professional development activities.
• Other duties as assigned

Skills

Event management

Facility management

Communication skills

Interpersonal skills

Adaptability

Leadership

Problem solving

Computer literacy

Education

College student status

Tools

CMMS

Job description

POSITION TITLE:
Facilities Intern, College Program

REPORTS TO:
Coordinator, Facilities with a dotted line to Sr. Manager, Facilities

LOCATION:
Indianapolis, IN

FLSA STATUS:
Non-Exempt

EMPLOYMENT TYPE:
Part-Time/Intern

Duration:
January 13, 2027 – August 4, 2027

ABOUT US

Penske Entertainment is a leading provider of world-class sports and entertainment. The organization consists of three prominent entities:

• Indianapolis Motor Speedway is the world’s largest spectator sporting facility and annually hosts the world’s most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR is the Indianapolis-based governing body for North America's premier open-wheel auto racing series, the NTT INDYCAR SERIES, and its developmental series, INDY NXT by Firestone.
• IMS Productions is a multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.

The Penske Entertainment experience is fast-paced, diverse and impactful. Through its business units, the organization reaches audiences on an international scale, focused on delivering exceptional products from start to finish. Employees of Penske Entertainment are challenged daily in a demanding yet rewarding environment that is best suited for dedicated professionals who want to reach their ultimate potential amid the excitement, tradition, and pageantry of the World’s Greatest Racecourse and our premier open-wheel racing series.

WHAT YOU’LL DO

The Facilities Intern, College Program will report to the Coordinator, Facilities with a dotted line to the Sr. Manager, Facilities and will assist the entire Facilities Department with a variety of duties in the planning and execution of events and projects at IMS. Opportunities will include exposure to facility management and preparation along with coordinating temporary rentals, staffing, and services for events. During May, the Facilities Intern will work directly with internal and external stakeholders to solve and troubleshoot issues or requests. This position is part of the College Program and is eligible for all programming.

YOUR RESPONSIBILITIES

• Assist with the recruitment, onboarding, and execution for the Non-Profit Ecology Program
• Participate with the Department of Corrections pre and post event cleanup initiatives
• Monitor the Facilities email and computerized maintenance management system (CMMS) to assign and dispatch Work Orders
• Support the load-in and load-out of assets throughout the facility
• Help with assigned operations and production for events during January through August 3rd.
• Problem-solve and troubleshoot unforeseen challenges during events and projects
• Collaborate with skilled trades and internal departments along with contractors, service providers, and vendors on facility issues or requests
• Inspect and record repairs and maintenance needed to buildings, grounds, and structures before, during, and after events
• Support the coordination, procurement, and scheduling of temporary rentals, services, and staffing for Marquee Events.
• Coordinate and distribute credentials for Facilities personnel and external contractors/service providers/vendors
• Provide administrative support for Facilities Department
• Participate in all College Program professional development activities
• Other duties as assigned

WHAT YOU BRING

Required Experience & Skills:

• Previous experience in the College Program or at IMS is preferred
• Strong interest in event and facility management
• Friendly and service oriented
• Willingness to build strong relationships
• Ability to listen, understand, and follow oral and written direction
• Quickly process and react to problems with minimal supervision
• Innovative thinker and self-starter with perseverance
• Proficient verbal/written communication and advanced computer skills
• Effective interpersonal and leadership skills
• Adaptability and Flexibility

Education:

• Currently enrolled at an accredited college/university pursuing an Associate’s, Bachelor’s, or Master’s degree

Leadership:

• This position does not have direct supervisory responsibilities.
• This position will assist in the management of seasonal employees during event times

FLEXIBILITY & TRAVEL

• No travel, however, this position requires working on some weekends as well as evening hours based upon our business needs. Flexibility is appreciated as other opportunities may arise throughout the event season in different markets.

January

• 12-24 hours/week, Monday-Friday

February

• 12-24 hours/week, Monday-Friday

March

• 12-24 hours/week, Monday-Friday

April

• 24-40 hours/week, Monday-Friday

May

June

• 24-40 hours/week, Monday-Friday

July

August

• 24-40 hours/week, Monday-Friday

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to occasionally lift and/or move up to 50 pounds
• Must be able to see and hear in the normal range with or without correction
• Communication is key, so being understood is important
• Must have the stamina to work long hours and must be willing to work an irregular schedule, which may include weekends or evenings

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in both an office environment and outdoors, and in proximity to other workers
• Interns will be exposed to those conditions normally encountered in a business office environment
• Interns are faced with frequent interruptions and must meet with others on a regular basis
• The noise level in the work environment can be loud, due to professional racing events

EQUAL OPPORTUNITY

Penske Entertainment provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and/or events.

Preferred

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.