Facilities & Fleet Manager

Pella Mid-Atlantic, Inc.; Beltsville (MD); On-site; USD 90,000 - 110,000; Full time

Job summary

A regional distributor of window and door products seeks a dedicated Operations Support Manager in Beltsville, Maryland. This mid-senior level role involves managing fleet operations, ensuring compliance with regulations, and overseeing vendor relationships. Ideal candidates possess mechanical skills and can effectively communicate across diverse teams. Salary ranges from $90,000.00 to $110,000.00 depending on location.

Qualifications

• Possess a broad range of skills from mechanical aptitude to systems knowledge.
• High energy; willingness to handle time-sensitive issues.

Responsibilities

• Manage title, tags, bill of sale; fleet report updates.
• Oversee fleet repair and maintenance invoices.
• Negotiate and oversee key fleet contracts.
• Ensure vehicle registrations and insurance are current.
• Maintain the Fleet Report to track vehicle expenses.

Skills

Mechanical aptitude

Strong communication

Ability to multi-task

Positive attitude

Job description

Overview

Pella Mid-Atlantic is the area’s leading distributor of Pella window and door products. Our products are backed with over 100 years of innovation and experience in the industry and are designed to enrich the homes and lives of others. Pella Mid-Atlantic plays a critical role in the sales, installation, scheduling, and servicing of our products in homes, projects, and buildings. The company operates six showrooms with headquarters in Beltsville, Maryland, and a fleet of approximately 64 vehicles. We serve residential, trade, and commercial customers in Maryland, Virginia, DC, and parts of Delaware and West Virginia.

This position is responsible for a range of operations support activities related to facilities, fleet and equipment operations. The position reports to the CEO of the Company.

Responsibilities

• Acquisition/Disposal: Manage title, tags, bill of sale; fleet report updates; and adding/removing vehicles from PMA insurance.
• Maintenance: Review and approve fleet repair and maintenance invoices; coordinate vehicle manufacturer warranty programs and recalls.
• Leased Vehicles & Equipment: Negotiate and oversee key fleet contracts (leases, fleet washing, short-term rentals, etc.); submit month-end mileage on leased vehicles; review monthly expenses from leasing company.
• Regulatory: Ensure vehicle registrations, emissions inspections and insurance policy information are current; maintain documentation in each vehicle; comply with mandatory fleet and vehicle reporting, including DOT statutes, citations, violations and warnings; respond to police citations and warnings.
• Reporting: Maintain and update the Fleet Report in partnership with Finance to track vehicle expenses.
• Accidents: Oversee all aspects of fleet accidents (initial reporting, filing claims, ensuring drug testing, approving repairs, and ensuring reimbursement of repair payments and subrogated expenses by insurance).
• Key Management & Vehicle Usage: Manage the fleet key box of spare keys and the electronic key box; sign out and track borrowed vehicles; respond to monthly accounting inquiries regarding violations and usage related to borrowed vehicles.
• Facilities & Vendors (Point of Contact): Serve as the primary contact with landlords on operations, common area charges, service levels, after-hours operation, landscaping, maintenance, HVAC, etc.; maintain understanding of each location’s lease details; oversee facilities contracts (housekeeping, HVAC, dumpsters, water, pest control, etc.).
• Regulatory & Maintenance (Facilities): Schedule and coordinate mandatory inspections (elevator, pressure vessel, fire alarms, solar panels, sprinklers); maintain tracking spreadsheet for due dates and performed dates; maintain list of qualified vendors for all trades; manage facilities key boxes and related maps/lists; supervise cleaning to ensure a safe, secure, professional environment; perform routine maintenance to keep facilities and grounds in peak operating condition.
• Equipment & Safety: Develop, negotiate and oversee repair and preventative maintenance programs for forklifts, order pickers and chargers; fill all electric forklift and order picker batteries with water monthly.
• Qualifications & Skills (General): Possess a broad range of skills from mechanical aptitude to systems knowledge; strong and proactive communication; ability to work with in-house operations, customers, vendors, landlords, governmental authorities, architects, contractors, and other service providers; high energy; willingness to handle time-sensitive, real-world issues related to building and fleet safety, security and operations; intellectual curiosity; ability to multi-task across diverse subjects and locations; thrive in a fast-paced team environment; positive, can-do attitude.

Seniority, Employment Type, and Functions

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Information Technology
• Industries: Wireless Services, Telecommunications, and Communications Equipment Manufacturing

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Location and Compensation Highlights

Clarksburg, MD; Washington, DC; Maryland, United States; and other locations with respective salary ranges noted on postings (e.g., $90,000.00-$110,000.00 in Clarksburg, MD and other current postings).