Facilities Coordinator- US remote PST time zone

CBRE Group, Inc.; Los Angeles (CA); Remote; USD 60,000 - 65,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed. This fully remote role includes limited travel and supports the Facilities Management function.

You will handle basic financials, invoices, POs, and reports, while following established procedures and documenting progress with stakeholders.

Qualifications

• Strong communication abilities to exchange straightforward information.
• Excellent organizational skills with an inquisitive mindset.
• Basic math skills to calculate percentages, discounts and markups.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Coordinate with clients, vendors and contractors to ensure tasks and work orders are completed.
• Support basic financials, invoicing and purchase orders.
• Collect information and reports to monitor performance and progress.
• File work orders, proposals and department files submitted by vendors.
• Follow standard procedures and seek clarifications when needed.
• Respond to inquiries or complaints from clients, colleagues and supervisors.
• Apply defined procedures to solve straightforward problems under supervision.

Skills

Communication skills

Organizational skills

Basic math skills

Inquisitive mindset

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

This is a fully remote role with very limited travel required.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Support basic financials and budgets along with invoicing and purchase orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Must hold basic financial experience with support of invoices, purchase orders and/or AR/ AP.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

About CBRE

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Disclaimer

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training and experience. The compensation range is about $60,000 to $65,000 annual base salary depending on experience. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).