Facilities Coordinator II - Lab Operations (Contract)

Menlo Ventures; South San Francisco (CA); On-site; USD 59,000 - 88,000; Full time

Job summary

Xaira Therapeutics in the San Francisco Bay Area is seeking a reliable Facilities Coordinator to support shipping and receiving, facilities operations, and lab infrastructure. This role ensures a safe, efficient environment for research teams, with emphasis on proactive coordination across facilities and vendor relationships in a fast-paced setting.

The ideal candidate will have 3+ years in facilities coordination or lab operations, familiarity with EH&S practices, and experience with lab

Qualifications

• 3+ years in facilities coordination or lab operations.
• Experience in a lab-based environment preferred.
• Familiarity with shipping and international logistics.
• Knowledge of lab infrastructure (gases, vacuum, cold storage) preferred.
• Experience with EH&S practices is a plus.

Responsibilities

• Maintain a safe, compliant laboratory environment and coordinate equipment relocations.
• Oversee cell line inventory tracking and mycoplasma testing protocols.
• Collaborate with external vendors such as Unity Lab Services to manage inventories.
• Lead EH&S initiatives and ensure waste disposal is compliant.
• Optimize workflows with scientific teams and support facilities logistics.

Skills

Facilities coordination

Lab operations

Shipping & receiving

EH&S practices

Vendor coordination

Tools

Benchling

Job description

About Xaira Therapeutics

Xaira is an innovative biotech startup focused on leveraging AI to transform drug discovery and development. The company is leading the development of generative AI models to design protein and antibody therapeutics, enabling the creation of medicines against historically hard-to-drug molecular targets. It is also developing foundation models for biology and disease to enable better target elucidation and patient stratification. Collectively, these technologies aim to continually enable the identification of novel therapies and to improve success in drug development. Xaira is headquartered in the San Francisco Bay Area, Seattle, and London.

About the Role

We are seeking a highly reliable and detail-oriented Facilities Coordinator to support shipping and receiving, facilities operations, and lab infrastructure. This role is critical to maintaining a safe, efficient, and well-functioning environment for research teams. The ideal candidate is proactive, highly observant, and comfortable working across facilities, lab operations, and vendor coordination in a fast-paced setting.

Key Responsibilities

• Assist in maintaining a safe, compliant, and efficient laboratory environment
  • Conduct regular facility walkthroughs and coordinate equipment relocations
  • Manage the onboarding setup and decommissioning of laboratory workstations
• Oversee cell line inventory tracking and capacity management within Benchling
  • Manage and document routine mycoplasma testing protocols
• Collaborate with Unity Lab Services (ULS) to manage inventory levels and mitigate supply chain disruptions
  • Establish new inventory stocking locations aligned with operational requirements
• Direct Environmental Health and Safety (EH&S) initiatives to ensure regulatory compliance
  • Partner with scientific staff to identify and remediate safety hazards
  • Manage the lifecycle and disposal of hazardous waste
  • Maintain comprehensive facility readiness by ensuring continuous safety, regulatory compliance, and audit preparedness
• Liaise with the scientific team to optimize operational protocols and workflows
• Engage proactively with researchers to address and resolve challenges related to services, instrumentation, and consumables
• Propose strategic recommendations for site enhancements and increased operational efficiency
• Provide cross-functional coverage for team members across key operations, including facilities logistics, shipping, receiving, gases, and equipment maintenance

Qualifications

• 3+ years of experience in facilities coordination, lab operations, or a related role.
• Prior experience in a lab-based environment is strongly preferred.
• Familiarity with shipping and receiving processes, including international logistics.
• Working knowledge of lab infrastructure (e.g., gases, vacuum, cold storage) preferred.
• Experience with EH&S practices and basic operational systems/tools is a plus.

Desired Skills and Capabilities

• Strong attention to detail and ownership in day-to-day execution.
• High level of situational awareness with the ability to proactively identify and address issues.
• Ability to prioritize effectively and remain calm in a fast-paced environment.
• Proactive problem-solving with the ability to troubleshoot issues in real time.
• Clear communication and coordination across vendors, lab teams, and stakeholders.

Physical Requirements

• Ability to lift up to 50 pounds and perform physical tasks such as climbing, crouching, and lifting.
• Regular use of equipment requiring PPE and adherence to safety protocols.

Compensation:

Employment Type: Contract
Duration: 6 months

The base pay range for this position is expected to be $43-$64 hourly; however, the base pay offered may vary depending on the market, job-related knowledge, skills and capabilities, and experience.

Xaira Therapeutics an equal-opportunity employer. We believe that our strength is in our differences. Our goal to build a diverse and inclusive team began on day one, and it will never end.