Facilities Coordinator I

Mariner Finance. LLC; Maryland; On-site; USD 60,000 - 80,000; Full time

Job summary

A reputable finance company in Maryland seeks a Facilities Coordinator to manage maintenance requests and vendor services. The ideal candidate will have a high school diploma and at least one year of relevant experience. Strong communication and organizational skills are essential. The role requires emergency on-call coverage and offers competitive hourly compensation plus comprehensive benefits.

Benefits

Health Insurance

401(k) with Company Matching Contributions

Paid Time Off

Education Assistance Program

Qualifications

• Minimum of one year experience in facility coordination, project management, or property management.
• Ability to work with all levels of employees with diplomacy.
• Must provide emergency coverage in on-call rotation.

Responsibilities

• Coordinate service activities impacting daily office functions.
• Manage vendor performance for timely completion of jobs.
• Respond to customer needs promptly while adhering to company policies.

Skills

Communication skills

Customer service skills

Attention to detail

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Facilities Management (FM) Software

Job description

Job Description

FLSA Status
Non Exempt

Schedule:

Monday through Friday.

To the extent permitted by law, the Company may, in its sole discretion, change the work schedule to address business needs.

Work hours will depend on the business hours of the time zone serviced.

In This Role, You Will:

Be a contributing member of the facilities department, serving more than 500 locations across more than half of the states nationwide with varying occupancies and lease types. You will support a designated group of locations by interacting with branch team members to evaluate the nature and cause of the service requests, prioritizing work, determining the best means for repairs, and ensuring that customer service expectations are met. You will also receive, validate and schedule all incoming maintenance requests that impact branch operations with the goal of providing a comfortable working environment for their assigned division.

Responsibilities and Essential Duties:

• Conduct and coordinate service activities directly impacting the daily functions and process flows governing the maintenance, condition and operation of the physical office spaces and employee experience.
• Manage service and performance of vendors and landlords for timely completion of jobs.
• Maintain branch utility account details (account names, mailing addresses, service updates, service termination, etc.) and open new accounts (bottled water, dumpster services, etc.) as required.
• Maintain branch addresses and manage authorized users for vendor accounts (FedEx, Strategic Factory, Staples, WB Mason, Navan, etc.).
• Process and verify vendor invoices, purchase card statements; maintain all information, files, records, service requests, quotes, proposals, and other documents pertaining to site locations, vendors, service providers, and landlords.
• Act as liaison between employees and any outside contractors needed to resolve specialized problems.
• Respond to customer needs promptly while adhering to company facilities policies, procedures and goals. Manage timely follow-up communications with customers.
• Assist the Facilities Manager with complex work orders such as environmental issues and disaster recovery.
• Ensure safety standards are followed at all locations.
• Apply, or assist with application, for required environmental permits.
• Provide on-call support (in a rotation schedule) to answer the emergency line after hours and weekends.
• May perform additional functions depending on market demand and staffing in order to provide consistent quality customer service.

Required Qualifications:

• High school diploma or equivalent.
• A minimum of one (1) year experience in facility coordination, project management, or property management. College coursework may substitute for years of experience.
• Must be able to work and interact with employees at all levels with diplomacy, a sense of priority and an even temperament.
• Must be able to provide emergency coverage in an on-call rotation as scheduled.
• Ability to provide excellent communication and customer service skills to internal and external customers or vendors.
• Excellent attention to detail and organizational skills.
• Proficient in Microsoft Office Suite or related software necessary to create and maintain reports and logs.

Preferred Qualifications:

• Business, engineering, or project management coursework.
• Proficiency in Facilities Management (FM) Software.
• Knowledge of maintenance planning and schedules.
• Understanding of property management principals desired.
• Experience in an office setting.

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit for extended periods; reach with hands and arms; and talk or hear. The employee is occasionally required to move about. The employee must occasionally lift and/or move up to twenty (20) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Compensation: Hourly Rate (commensurate with experience)

Benefits: Mariner Finance offers comprehensive benefits to eligible employees, including:

• Health Insurance - Health Savings Account (HSA) with employer contributions if enrolled in a qualifying plan, Flexible Spending Account (FSA), and Dependent Care FSA
• Vision Insurance
• Company-paid Basic Life, Long-Term Disability, and AD&D Insurance
• Voluntary worksite benefits including Accident, Critical Illness, Hospital Indemnity, Short-Term Disability, Supplemental Life, and Supplemental AD&D Insurance
• 401(k) and Company Matching Contributions
• Paid Time Off - full-time employees may accrue a minimum of 120 hours per year
• 11 Paid Holidays
• FMLA
• Employee Assistance Program (EAP)
• Referral Incentives
• Education Assistance Program
• Complimentary FIMC Membership Plan
• Access to industry-specific training programs
• Certain roles may qualify for additional benefits such as Relocation Assistance, Debt Assistance, Cell Phone Reimbursement, and Travel/Auto Reimbursement.

Mariner Finance is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, creed, sex, gender, gender identity or expression, marital status, age, religion, national origin, sexual orientation, familial or caregiver status, citizenship status, status as a victim of domestic violence, medical condition, genetic information, pregnancy, physical or mental disability, or status as a disabled or Vietnam era veteran. Employee must be able to perform the essential duties/functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential duties/functions of their job, absent undue hardship. Drug/Alcohol/Smoke-free workplace.