Facilities Coordinator

Slate Auto; Warsaw (IN); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Slate is seeking a Facilities Coordinator to keep the plant's facilities, maintenance, engineering, and project management work organized and moving. You will be the central point of coordination for facility-related requests, vendors, and schedules while supporting the Head of Manufacturing Engineering.

In this role, you’ll help manage work orders, coordinate contractors, assist with project timelines, and maintain compliance documentation.

Qualifications

• High school diploma or equivalent; an associate or bachelor’s degree in business administration, facilities management, communications, or related field preferred.
• 2–4 years of experience in facilities coordination, project coordination, admin support, or community engagement in manufacturing environment.
• Strong organizational and time-management skills; ability to manage multiple priorities.

Responsibilities

• Serve as the main point of contact between facilities maintenance, manufacturing engineering, and project management teams.
• Track, prioritize, and follow up on facility work orders, service requests, and maintenance schedules.
• Coordinate contractors, vendors, and service providers, including scheduling, site access, safety orientation, and documentation.
• Support planned shutdowns, equipment moves, layout changes, and plant improvement projects.
• Help maintain facility records, including floor plans, equipment lists, permits, inspection records, and compliance documentation.
• Monitor facility budgets, purchase requisitions, and invoices for facility and engineering projects.
• Assist project managers with scheduling, status tracking, meeting coordination, and reporting.
• Prepare meeting agendas, capture minutes and action items, and follow up on open items.
• Manage calendar, scheduling, and meeting logistics; coordinate travel arrangements and expense reporting.
• Prepare reports, presentations, and correspondence; screen and route incoming requests; handle confidential information with discretion.
• Organize department meetings, reviews, and events; coordinate plant tours and community relations activities.

Skills

Organizational skills

Communication

Time management

Multitasking

Public representation

Education

High school diploma

Bachelor’s/Associate degree preferred

Tools

Microsoft Office

CMMS/work order systems

Job description

ABOUT SLATE

At Slate, we’re building safe, reliable vehicles that people can afford, personalize and love—and doing it here in the USA as part of our commitment to reindustrialization. The spirit of DIY and customization runs throughout every element of a Slate, because people should have control over how their trucks look, feel, and represent them.

WHO WE ARE LOOKING FOR:

The Facilities Coordinator keeps the plant's facilities, maintenance, engineering, and project management work organized and moving. This person is the central point of coordination for facility-related requests, projects, vendors, and schedules, provides administrative and calendar support to the Head of Manufacturing Engineering, and helps represent the plant in the local community. The role suits someone who is organized, communicates well, and is comfortable in a manufacturing environment.

WORK AUTHORIZATION REQUIREMENT:

Applicants must be authorized to work in the United States on a permanent basis. We are unable to offer visa sponsorship at this time.

WHAT YOU GET TO DO:

• FACILITIES COORDINATION Serve as the main point of contact between facilities maintenance, manufacturing engineering, and project management teams
• Track, prioritize, and follow up on facility work orders, service requests, and maintenance schedules
• Coordinate contractors, vendors, and service providers, including scheduling, site access, safety orientation, and documentation
• Support planned shutdowns, equipment moves, layout changes, and plant improvement projects
• Help maintain facility records, including floor plans, equipment lists, permits, inspection records, and compliance documentation
• Monitor facility budgets, purchase requisitions, and invoices for facility and engineering projects
• PROJECT SUPPORT Assist project managers with scheduling, status tracking, meeting coordination, and reporting
• Prepare meeting agendas, capture minutes and action items, and follow up on open items
• Help maintain project timelines, budgets, and supporting documentation
• Manage calendar, scheduling, and meeting logistics
• Coordinate travel arrangements and expense reporting
• Prepare reports, presentations, and correspondence
• Screen and route incoming requests, and handle confidential information with discretion
• Organize department meetings, reviews, and events
• COMMUNITY RELATIONS Serve as a point of contact for community organizations, local government, schools, and neighbors of the plant in Warsaw and Kosciusko County
• Coordinate plant tours and visits for students, community groups, customers, and local officials, including scheduling, safety briefings, and escorts
• Support the plant's participation in local events, sponsorships, charitable giving, and volunteer activities
• Build and maintain relationships with the local chamber of commerce, economic development groups, and educational partners such as schools and workforce programs
• Help organize employee volunteer opportunities and community engagement events
• Coordinate with leadership, HR, and corporate communications on public-facing messaging, community announcements, and inquiries
• Track community relations activities, budgets, and requests, and report on them to leadership
• Help address community concerns related to plant operations, such as construction, traffic, or noise, by routing them to the right internal teams
• TEAMWEAR AND DEPARTMENT COORDINATION Coordinate team wear for the department, including uniforms, safety apparel, branded items, and new-hire sizing and orders
• Manage vendor relationships, ordering, inventory, and distribution
• Track budgets and replacement schedules for team wear
• SAFETY AND COMPLIANCE Follow and promote plant safety, environmental, and quality policies
• Help ensure facility documentation supports audits and certifications such as IATF 16949 and ISO standards, as applicable

WHAT YOU BRING TO THE TEAM:

• High school diploma or equivalent; associate or bachelor's degree in business administration, facilities management, communications, or a related field preferred
• 2–4 years of experience in facilities coordination, project coordination, administrative support, or community engagement, ideally in a manufacturing environment
• Strong organizational and time-management skills, with the ability to manage multiple priorities
• Excellent written and verbal communication, including comfort representing the company to the public
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)
• Ability to handle confidential information with discretion and professionalism
• PREFERRED Experience in automotive or other manufacturing settings
• Familiarity with CMMS or work order systems and project management tools
• Basic understanding of facilities maintenance, building systems, and plant safety requirements
• Experience coordinating vendors and managing purchase orders
• Existing connections or experience with the Warsaw and Kosciusko County community
• Experience organizing events, tours, or volunteer programs

WORKING CONDITIONS

Split time between an office setting and the manufacturing floor Must be able to wear required PPE and follow plant safety protocols Occasional flexibility in hours, including some evenings or weekends, to support shutdowns, projects, urgent facility needs, and community events

WHY JOIN TEAM SLATE?

At Slate, we’re fueled by grit, determination, and attention to detail. The start-up spirit of ingenuity and resourcefulness move our business forward. Team Slate fosters a culture of excellence, innovation, and mutual respect, and is motivated by shared principles. Safety First Delight Customers One Team Relentless Improvement Fast, Frugal, and Scrappy Respectful Collaboration Positive Legacy WE WANT TO WORK WITH PEOPLE THAT REFLECT THE COMMUNITIES IN WHICH WE OPERATE. Slate is proud to be an Equal Employment Opportunity and Aff… We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason. Slate is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].

About Us

At Slate, we’ve got one job: building a vehicle you’ll fall in love with, right here in the USA. We believe that car buyers—not car companies—should call the shots. We like looking at a road, not a screen. We don’t like paying for stuff we don’t need. We like picking out the stuff we do need. We think dings are badges, not blemishes. But we know not everyone likes what we like. So, we built you a Slate: you make it yours.