Facilities Coordinator

Jones Lang LaSalle Incorporated; New York (NY); On-site; USD 59,000 - 77,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) in New York, NY, is seeking a Facilities Coordinator to manage the day-to-day operations of a busy corporate office. You will serve as the main contact for work tickets, coordinate meetings and events, and support reception, security, and communications to ensure a welcoming, safe environment.

The role requires strong customer service, clear communication, and ability to perform light maintenance.

Qualifications

• HS diploma or GED required.
• Experience in customer-facing roles delivering outstanding service.
• Proficient with basic tools and office software; willing to learn Jira and Corrigo.

Responsibilities

• Serve as the primary contact for the site's work ticket queue.
• Perform routine inspections and minor repairs/maintenance.
• Coordinate, setup, and teardown of onsite meetings and events.
• Assist reception, visitor badging, and security scheduling.
• Maintain site communications and budgeting documentation.
• Assist with office moves and vendor access; uphold HSE procedures.

Skills

Customer service

Communication

Organizational

Multitasking

Physical stamina

Education

HS diploma or GED

Tools

Jira Service Desk

Corrigo

Site databases

AV equipment

Job description

## Facilities CoordinatorApply: On-site: New York, NY: Full time: Posted Yesterday: REQ539180**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Facilities Coordinator-JLL****What this job involves:**As a Facilities Coordinator, you will play a fundamental role in creating and delivering exceptional customer experiences, ensuring all occupants and visitors are welcomed and assisted in a warm, professional, and friendly manner. What sets JLL apart is our culture of collaboration, locally and across the globe, and in this role, you will partner closely with regional management to support daily operations, meetings, and events. We believe the most effective teams are built when everyone is empowered to thrive, and you will bring this to life by maintaining a vibrant, safe, and highly functional office environment that aligns with our client's unique workplace culture. **What your day-to-day will look like:*** Serve as the primary point of contact for the site's work ticket queue, utilizing Jira Service Desk, Corrigo, and other platforms to resolve and document facilities requests promptly.* Perform routine daily inspections of buildings and spaces, completing minor repairs and general maintenance such as patching, painting, and hardware adjustments.* Support the coordination, setup, and teardown of onsite meetings, conferences, and events, including moving furniture, arranging equipment, and managing post-event inventory.* Deliver outstanding guest services by participating in reception desk coverage, coordinating visitor badging, and assisting with security scheduling.* Maintain clear and proactive communication with stakeholders at all levels, issuing site-wide facilities alerts and updating local web pages and playbooks.* Support site financial activities by tracking spend, organizing backup paperwork, and actively participating in the annual site budgeting process.* Assist with onsite office moves, manage vendor access, and ensure strict adherence to all building health, safety, and environmental (HSE) procedures. **Required qualifications:*** HS diploma or GED* Strong experience in customer-facing roles, with a proven ability to deliver outstanding service and build rapport with clients, visitors, and colleagues.* Excellent verbal and written communication skills, with the professional presence to interact confidently with all levels of management, including C-suite executives.* Practical experience using basic hand and electric-powered tools for minor carpentry, plumbing, painting, and general maintenance tasks.* Strong digital literacy, including proficiency with standard workplace software and a willingness to learn client-specific platforms like Jira, Corrigo, and site database systems.* Demonstrated organizational and time management skills, with the ability to work independently, multitask, and prioritize duties under limited supervision.* Physical capability to stand, climb, stoop, crouch, and frequently lift and move equipment or furniture weighing a minimum of 50 lbs safely.* High attention to detail with a commitment to maintaining rigorous facility standards and complying with workplace health and safety regulations. **Preferred qualifications:*** Prior experience working within a fast-paced corporate office or technology-sector workplace environment.* Experience setting up, operating, and troubleshooting audiovisual (AV) equipment for corporate meetings and events.* Current certification as a First Aid Officer, or a strong willingness to undergo training.* Current certification as a Floor Fire Warden, or a strong willingness to undergo training.* Experience working directly with third-party facility vendors and building landlord management. **Schedule:** M-F 9AM-5PM**Location**: New York NYThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. **Expected compensation for this position:** 59,400.00 – 76,700.00 USD per year *Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.* **Location:**On-site –New York, NY If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:** JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.**California Residents only**If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.