Facilities Coordinator

Sinai-Grace Hospital; Marietta (GA); On-site; USD 50,000 - 75,000; Full time

Job summary

Sinai-Grace Hospital is seeking a Maintenance/Facilities Specialist to coordinate repairs and routine upkeep across the main campus and clinics. You will work with the Director of Administrative Operations to ensure adherence to protocols and support expansion projects.

You will maintain manuals, manage supplies, and supervise safety programs while coordinating with IT and Purchasing teams. A strong focus on patient confidentiality and professional image is essential.

Qualifications

• Knowledge of customer service concepts and the importance of a professional image.
• Familiarity with emergency protocols and clinic policies/procedures.
• Bilingual abilities are a plus in a multi-site healthcare setting.

Responsibilities

• Coordinate maintenance and repair work with the Director, Administrative Operations.
• Ensure clinic maintenance per protocol and office repairs as directed.
• Plan and implement practice improvements and expansions as directed.
• Maintain and update operating/training manuals for the maintenance department.
• Monitor appearance and upkeep of all locations and ensure timely routine maintenance.
• Assist with office moves or creation of new offices or locations.
• Prepare reports and analyze data to improve maintenance and reduce costs.
• Communicate maintenance suggestions to Senior Management to improve efficiency.
• Ensure compliance with safety, health, and environmental policies and regulations.
• Direct safety programs and coordinate with Operations/IT staff as appropriate.
• Monitor inventory of parts and supplies; reorder when necessary.
• Maintain confidentiality of patient information and clinic operations.
• Coordinate with Purchasing and maintenance teams; supervise minor shop tasks and repairs.
• Check grounds and building systems; oversee cleaning and lawn care contractors.
• Control HVAC temperature and coordinate fire equipment inspections.

Skills

Customer service

Emergency protocols

Bilingual

Education

High school diploma or GED

Vocational certificate / Associate degree

Certifications required by law

Job description

• Communicates directly with the Director, Administrative Operations to coordinate maintenance and repair work at main campus as needed at other sites.
• Communicates directly with Director, Administrative Operations to ensure clinic maintain per protocol and office repairs as directed.
• Assists with planning and implementing Practice improvements and expansions as directed.
• Maintains and updates operating and training manuals for the maintenance department.
• Monitors physical appearance and upkeep of all locations.
• Ensures routine maintenance is completed in timely manner to insure unnecessary repair work
• Assists with office moves and/or creation of new offices or locations.
• Prepares reports, analyzes data, and makes recommendations for improving maintenance and solving maintenance-related problems.
• Communicates to Senior Management any maintenance suggestions that may improve efficiency and/or reduce operating costs.
• Responsible for remaining current on law in regards to and maintaining safety, health, and environmental policies and procedures.
• Ensures city, county, state, and federal regulations relating to the maintenance department are met at all times.
• Directs, maintains, and enforces the safety program for the maintenance department; reviews safety records to uphold standards of maximum safety for all maintenance work.
• Coordinates activities with Operations management staff.
• Coordinates activities with IT staff as appropriate.
• Monitors the use and inventories of spare parts, maintenance supplies, and equipment and initiates reordering when necessary.
• Cleans the 4 waiting areas several times a day. (Picks up trash, straighten magazines, straighten chairs, clean out old magazines)
• Cleans the outside front door area.
• Attends required meetings.
• Works hours assigned within clinic hours of operation.
• Must have knowledge of customer service concepts including importance of appropriate image.
• Must have knowledge of clinic polices/procedures, department locations/personnel.
• Must have knowledge of emergency protocols.
• Cleans the clinic and ASC bathroom during the day.
• Responsible for breaking down cardboard boxes.
• Responsible for replacing and changing light bulbs.
• Must change soled ceiling tiles.
• Performs minor shop keeping items.
• Coordinates with Purchasing manager.
• Checks grounds and building maintenance systems for issues.
• Ensures cleaning and lawn care contractors are performing duties accurately.
• Performs duties such as hanging pictures & small repairs.
• Control HVAC temperature.
• Coordinates inspection of fire equipment with property manager.

Job Summary

• Communicates directly with the Director, Administrative Operations to coordinate maintenance and repair work at main campus as needed at other sites.
• Communicates directly with Director, Administrative Operations to ensure clinic maintain per protocol and office repairs as directed.
• Assists with planning and implementing Practice improvements and expansions as directed.
• Maintains and updates operating and training manuals for the maintenance department.
• Monitors physical appearance and upkeep of all locations.
• Ensures routine maintenance is completed in timely manner to insure unnecessary repair work
• Assists with office moves and/or creation of new offices or locations.
• Prepares reports, analyzes data, and makes recommendations for improving maintenance and solving maintenance-related problems.
• Communicates to Senior Management any maintenance suggestions that may improve efficiency and/or reduce operating costs.
• Responsible for remaining current on law in regards to and maintaining safety, health, and environmental policies and procedures.
• Ensures city, county, state, and federal regulations relating to the maintenance department are met at all times.
• Directs, maintains, and enforces the safety program for the maintenance department; reviews safety records to uphold standards of maximum safety for all maintenance work.
• Coordinates activities with Operations management staff.
• Coordinates activities with IT staff as appropriate.
• Monitors the use and inventories of spare parts, maintenance supplies, and equipment and initiates reordering when necessary.
• Cleans the 4 waiting areas several times a day. (Picks up trash, straighten magazines, straighten chairs, clean out old magazines)
• Cleans the outside front door area.
• Maintains patient confidentiality.
• Attends required meetings.
• Works hours assigned within clinic hours of operation.
• Must have knowledge of customer service concepts including importance of appropriate image.
• Must have knowledge of clinic polices/procedures, department locations/personnel.
• Must have knowledge of emergency protocols.
• Cleans the clinic and ASC bathroom during the day.
• Responsible for breaking down cardboard boxes.
• Responsible for replacing and changing light bulbs.
• Must change soled ceiling tiles.
• Performs minor shop keeping items.
• Coordinates with Purchasing manager.
• Performs minor plumbing repairs.
• Checks grounds and building maintenance systems for issues.
• Ensures cleaning and lawn care contractors are performing duties accurately.
• Performs duties such as hanging pictures & small repairs.
• Control HVAC temperature.
• Coordinates inspection of fire equipment with property manager.
• Coordinates fire drills.

Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Qualifications

Minimum Education Requirements

• High school diploma or GED
• Certificate from a Vocational School or Associate degree highly desirable
• Any other certifications required by current law

Minimum Background Requirements

• Three years previous experience or training in this or similar position
• Bilingual a plus

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

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