Facilities Coordinator

California Tribal TANF Partnership; Lakeport, Northern (CA, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

California Tribal TANF Partnership is seeking a Facilities Coordinator to maintain clean, safe offices, grounds, and vehicles at the Lakeport Central Office and site offices. You will travel to sites, support site managers, and collaborate with management and HR to promote a secure work environment.

The role requires a high school diploma, a California driver’s license, janitorial experience, OSHA knowledge, and the ability to follow procedures.

Qualifications

• High School Diploma or equivalent required.
• Valid California driver’s license.
• One year of janitorial work.
• Knowledge of OSHA guidelines and other state and local safety regulations.
• Ability to operate Microsoft Office Suite.

Responsibilities

• Vacuum carpets and mop floors in Lakeport offices at least twice per week.
• Take out trash and recycling as needed, but at least twice per week.
• Clean bathrooms daily, including mopping and cleaning bathroom, sink and toilet.
• Replenish paper products daily.
• Dust all desks and furniture on a weekly basis.
• Clean exterior and interior windows and glass monthly.
• Maintain outside of office and pick up litter.
• Sweep sidewalks and parking lot as needed.
• Change light bulbs and install HVAC filters.
• Assist Site Managers with site relocations.
• Prepare vehicles for staff travel and coordinate safety programs.

Skills

OSHA knowledge

Safety awareness

Critical thinking

Analytical skills

Multitasking

Teamwork

Detail-oriented

Communication skills

Self-motivation

Ability to follow instructions

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

SUMMARY

The Facilities Coordinator will ensure clean and safe facilities, grounds, and vehicles. The Facilities Coordinator will clean the Central Office and the Lake Site office on a regular basis. The Facilities Coordinator will travel to all sites and assist sites as needed. The Facilities Coordinator will work with Management and Human Resources to promote and ensure a safe working environment.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Vacuum carpets and mop floors in Lakeport offices on at least twice per week.


• Take out trash and recycling as needed, but at least twice per week.


• Clean bathrooms daily, including mopping and cleaning bathroom, sink and toilet.


• Replenish paper products daily.


• Dust all desks and furniture on a weekly basis.


• Clean exterior and interior windows and glass on a monthly basis.


• Clean window sills.


• Ensure cleanliness of kitchen area, including sink, counter, microwave, and refrigerator, on a daily basis.


• Sweep down spider webs.


• Clean closets and storage areas as needed.


• Maintain outside of office and pick up litter.


• Sweep sidewalks and parking lot as needed.


• Change light bulbs and install HVAC filters.


• Hang pictures and bulletin boards and perform other light carpentry work.


• Notify management concerning need for repairs.


• Move, arrange, and assemble furniture and office equipment within the office or between sites and storage.


• Assist Site Managers with site relocations.


• Clean vehicles, drive vehicles to appointments for detailing or repair.


• Install GPS units in vehicles.


• Relocate vehicles to different sites as directed.


• Act as back-up to the Vehicle Coordinator.


• Prepare vehicles for staff travel (fuel, check fluid levels, etc.).


• Coordinate the CTTP safety program.


• Ensure compliance with OSHA, federal, and stage safety regulations.


• Conduct safety observation at the Central offices and while visiting Site Offices.


• Provide recommendations for improving safety in the workplace.


• Maintain Material Data Safety Sheet Binder.


• Maintain storage units.


• Assists with PSPS shutdowns, including setting up generator, purchasing fuel, and running cords. Connect to server when IT staff is not available.


• Paint offices upon request.


• Assist in office emergencies at all sites. Deliver food, supplies, emergency checks, and donations to Site Offices.


• Assist other departments in installing safety equipment.


• Maintain closed participant files. Dispose of files per retention schedule.


• Assist the Fiscal Department with annual inventory at the Central Office and at the Site Offices.


• Other duties as assigned.

Requirements

KNOWLEDGE & SKILL REQUIREMENTS

• High School Diploma or equivalent.


• Current California driver’s license.


• One year of janitorial work.


• Understanding of OSHA guidelines and other state and local safety regulations.


• Knowledge of chemical safety and necessary precautions.


• Ability to teach others established safety standards.


• Ability to follow written and oral instructions and procedures.


• Familiarity with tools, machines, and equipment used in the workplace.


• Ability to scale ladders.


• Ability to maintain confidentiality


• Computer literacy and ability to operate Microsoft Office Suite.


• Critical thinking, analytical, and problem-solving skills.


• Ability to manage multiple projects and priorities at the same time while meeting deadlines.


• Must be self-motivated, aware of surroundings and detail oriented.


• Ability to take direction and work independently with minimal supervision.


• Ability to work well as a team and interact with different groups of people.

WORKING CONDITIONS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• While performing duties of this job, the employee is regularly required to stand; walk; and use hands to handle, finger or feel objects, tools, or controls. Occasionally the employee must kneel, or crouch.


• The employee must occasionally exert or lift up to 51 pounds.


• Successful performance requires specific vision abilities that include close vision.


• Requires working indoors in environmentally controlled conditions, as well as outdoors.


• Requires frequent local driving and occasional driving to site offices, some of which are in remote locations.


• Some chemicals are used in this environment. Required safety items are provided and must be worn by the employee when performing his/her duties.

OTHER

• Experience working with Tribal People helpful.


• Work hours may vary.


• CTTP conducts a pre-employment criminal background check and drug test, and random or for-cause drug testing thereafter.


• CTTP complies with the Indian Preference Act.