Facilities Coordinator

Second Helpings, Inc.; Five Points (IN); On-site; USD 27,000 - 39,000; Full time

Job summary

Second Helpings, Inc. is seeking a Facilities Coordinator to support the Facilities Manager in maintaining a production kitchen, cold storage, warehouse, classrooms, and administrative spaces.

The role is hands‑on, involves maintenance, custodial duties, and safety compliance in a food‑production environment. You will diagnose and repair plumbing/electrical, monitor equipment, manage supplies, and help ensure a safe, compliant facility for staff, volunteers, and program participants.

Qualifications

• 2–3 years hands‑on facilities maintenance or building operations experience.
• Competency in basic plumbing and electrical; HVAC, carpentry, or equipment repair is a plus.
• Comfort using hand/power tools, meters, and diagnostic equipment safely.
• Experience maintaining materials, parts, or supply inventory.
• Knowledge of workplace safety, SDS and lockout/tagout practices.
• Able to read work orders, schematics, or manuals and log activities accurately.
• Reliable, self‑directed, and able to prioritize competing requests.

Responsibilities

• Perform preventive maintenance on building systems per PM schedule.
• Diagnose and repair plumbing, electrical, carpentry, painting, doors, and hardware.
• Maintain kitchen equipment, refrigeration, and log temperatures.
• Troubleshoot root causes and document failures and fixes.
• Maintain grounds, exterior lighting, and waste areas.
• Carry out custodial and sanitation duties for kitchen, restrooms, offices, and classrooms.
• Receive, stock, and verify deliveries; manage inventory and reorder points.
• Ensure safety inspections and regulatory readiness (health dept, fire marshal, etc.).
• Back up Facilities Manager during absences and document procedures.

Skills

Facilities maintenance

Basic plumbing

Basic electrical

HVAC service

Carpentry

Equipment repair

Tool use

Reading work orders

Safety practices

Inventory knowledge

Tools

Hand tools

Diagnostic equipment

Meters

PPE

Job description

About Second Helpings

At Second Helpings, we envision a community where everyone has enough nourishing food and ample opportunities to thrive. Our mission is to address hunger today and build self‑sufficiency to prevent hunger tomorrow.?

Founded in 1998 by three chefs, Second Helpings remains true to its core mission while the ability to serve our community has continued to grow. To date we have rescued nearly 55 million pounds of food and distributed nearly 21 million meals through our 200 + area partners.?

The Second Helpings building is a vibrant and active one, fostering a collaborative work environment. The organization relies on a steady and dedicated volunteer corps that is in the building during most open hours, and it sees present and former culinary job training students coming and going regularly. Food and food culture are ever-present.?

Position Summary

The facilities Coordinator supports the Facilities Manager in keeping our production kitchen, cold storage, warehouse, training classrooms, and administrative spaces operational, safe, and compliant. The core of this job is hands‑on maintenance and repair. It also carries custodial materials, and safety responsibilities in a food‑production facility where sanitation is a regulatory requirement.

Key Responsibilities

General Maintenance & Repair

Perform preventive maintenance on building systems and equipment per the established PM schedule, and keep that schedule current

• Diagnoses and complete repairs across plumbing, electrical, carpentry, painting, drywall, doors, and hardware
• Support upkeep of commercial kitchen equipment and refrigeration — monitor and log temperatures, change filters, clear drains and condensate lines, service hood and exhaust components, and elevate mechanical failures immediately
• Troubleshoot problems to root cause rather than treating symptoms; document what failed and why
• Respond to and close out work orders, logging labor, parts, and completion
• Maintain grounds and exterior: snow and ice removal, dock upkeep, lighting, and waste‑area condition

Custodial & Sanitation

• Perform daily custodial work across kitchen, restrooms, offices, classrooms, warehouse, and common areas
• Execute deep‑cleaning and floor‑care schedules, including work between production shifts
• Manage waste streams — trash, recycling and food waste

Materials & Supply Inventory Control

• Maintenance materials, repair parts, filters, hardware, janitorial supplies, PPE, and tools — this role does not manage food inventory
• Receive, verify, label, and stock deliveries; reconcile packing slips against orders and report discrepancies
• Track consumption, and submit reorder requests before stock‑outs interrupt work

Safety & Compliance

• Conduct and document routine safety inspections — fire extinguishers, emergency exits, eyewash stations, lighting, spill response
• Identify and correct or correct or correct? Wait.
• Assist with readiness for health department, fire marshal, and insurance inspections
• Model and reinforce safe practices around staff, CJT students, and the volunteers who work in our building daily

Coverage & Documentation

• Serve as primary backup to the Facilities Manager during absences, covering essential daily functions independently
• Build and maintain written procedures, vendor contact lists, equipment records, and PM checklists so facility operations do not depend on any single person's memory

Requirements

Required

• 2–3 years of hands‑on facilities maintenance or building operations experience (maintenance‑focused, not custodial‑only)
• Demonstrated working competency in basic plumbing and basic electrical, plus at least one of: HVAC routine service, carpentry, or commercial equipment repair
• Comfortable using hand and power tools, meters, and diagnostic equipment safely and correctly
• Experience maintaining materials, parts, or supply inventory
• Working knowledge of workplace safety practices, chemical handling, lockout/tagout, and SDS requirements
• Able to read work orders, schematics or equipment manuals, follow written procedures, and keep accurate logs
• Reliable, self‑directed, and able to prioritize competing requests without daily supervision
• Valid Indiana driver's license and an insurable driving record
• Successful completion of a background check

Preferred

• Experience in a commercial kitchen, food‑production, warehouse, or healthcare facility
• Commercial refrigeration or HVAC experience; EPA 608, or forklift certification
• Familiarity with health department sanitation standards or ServSafe certification
• Bilingual (English/Spanish)
• Comfort working alongside volunteers and adult students in a training environment

Physical Requirements & Work Environment

• Frequently lift and carry up to 50 lbs; occasionally move heavier items with assistance or equipment
• Stand, walk, bend, kneel, reach overhead, and climb ladders for extended periods across an 8‑hour shift
• Work in variable conditions: hot kitchen areas, refrigerated coolers and sub‑zero freezers, wet floors, and outdoors year‑round
• Regular exposure to cleaning chemicals with appropriate PPE
• Standard schedule is [Monday–Friday, X:XX am – X:XX pm]; occasional early, evening, weekend, or on‑call response for facility emergencies and weather events

Second Helpings embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Second Helpings maintains a policy that Equal Employment Opportunities be available to all persons without regard to race, gender, age, color, religion, national origin, ancestry, disability, citizenship status, sexual orientation, gender identity, military status, genetic information, and any other legally protected status. The organization does not discriminate in any aspect of employment based on any of these characteristics.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship of any employment visa at this time.

Second Helpings is proud to be a certified Good Wages employer. This position is hourly non‑exempt, and pays $24.00 per hour.