Facilities Coordinator

Lessen; Chicago (IL); On-site; USD 55,000 - 60,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to assist in managing day-to-day facilities activities. This role involves collaborating with the Facilities Manager to handle maintenance requests and build strong relationships with clients. The ideal candidate will have a Bachelor's degree and at least 3 years of facilities management experience. You will play a key role in managing vendor activities, developing work order processes, and supporting budget development for operations. If you thrive in a fast-paced environment and possess strong communication and organizational skills, this opportunity is perfect for you.

Qualifications

• 3+ years of facilities management experience.
• Experience in managing multiple vendors and projects.

Responsibilities

• Assist in managing the complete work order lifecycle.
• Build and maintain client relationships and address issues.
• Support the development of maintenance and repair programs.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Client relationship management

Team management

Communication skills

Organizational skills

Education

Bachelor's degree in Facilities Management or equivalent

Job description

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Job Summary

The Facilities Coordinator will assist the Facilities Manager in managing all day-to-day facilities activities for their client’s portfolio within their assigned region. The role involves collaborating with the Facility Manager on all maintenance requests submitted by clients and resolving maintenance issues promptly. Additionally, the position is responsible for building relationships with internal clients and customers. The Facilities Coordinator processes work order requests and ensures their timely resolution.

What You'll Do

• Assist in managing the complete work order lifecycle from creation to resolution.
• Manage vendors to ensure service delivery within SLA agreements.
• Collaborate with the Facilities Manager and other teams to coordinate vendor activities.
• Develop and implement work order management processes for consistency.
• Build and maintain client relationships; work with stakeholders to address issues.
• Assist in monthly reporting, forecasting, and asset management.
• Support the development of maintenance and repair programs.
• Contribute to budget development for operations and capital projects.
• Create work order forecasts based on historical and current data.
• Participate in client status meetings as needed.
• Maintain confidentiality of data.
• Perform ad-hoc projects and duties as assigned.

You Should Have

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook.
• Ability to work in a fast-paced environment, prioritize tasks, and make effective decisions under stress.
• Experience in managing teams, including recruitment, performance management, and development.
• Strong communication and organizational skills.
• Bachelor’s degree or equivalent facilities management experience.
• At least 3 years of facilities management experience.
• Experience managing multiple vendors and projects.
• Client relationship management skills.
• Trade experience preferred.

Compensation

$55,000.00 - $60,000.00 annually, depending on qualifications and location.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management and Manufacturing