Facilities Coordinator

CPC Colonial Pipeline Company; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Total Rewards

Job summary

Colonial Pipeline Company seeks a Facilities Coordinator to partner with the Facilities Manager in day-to-day operations, coordinating contractors and managing service contracts. You will handle work orders, documentation, and space planning using CAD tools, while delivering excellent customer service to internal and external clients.

You will support emergency response efforts and maintain safe, efficient work environments, aligning with Colonial’s SPLIRIT values and safety policies.

Qualifications

• High school diploma or equivalent required.
• Experience with facilities coordination and contractors.
• Strong knowledge of building systems including HVAC and fire protection.
• Proficiency with Microsoft Office and AutoCAD.
• Strong communication and teamwork.

Responsibilities

• Coordinate facilities contractors supporting fire monitoring, elevators, landscaping, HVAC, janitorial services, plumbing, UPS systems, and emergency generators.
• Maintain contractor records, service agreements, contracts, and preventive maintenance schedules.
• Provide first-stage coding and approval of facilities invoices.
• Set up and administer facility equipment service contracts.
• Use CAD systems to maintain facility floor plans and space layouts.
• Coordinate employee office moves and work with moving companies as needed.
• Serve as a point of contact for landlord communications, including repair requests, follow-up activities, and employee updates.
• Complete basic work order activities, including hanging whiteboards, moving microphones and furniture, painting, and performing general maintenance tasks.
• Manage multiple facilities-related activities while ensuring timely follow-up and accurate recordkeeping.
• Support the business during emergency response efforts, which may include training, short-term travel, and temporary backfill responsibilities.

Skills

Communication

Teamwork

Organizational skills

Problem solving

Customer service mindset

Education

High school diploma or equivalent

Associate degree

OSHA 30 certification

Tools

Microsoft Office

AutoCAD

CAD software

Job description

Colonial has provided a wide range of opportunities for job candidates who are highly qualified, skilled, motivated and team players. Employees find exciting opportunities to grow and develop their careers at a stable company which offers a generous compensation and benefits package that includes annual incentive bonuses, retirement plans, insurance coverage and a host of other features that support a happy, active, productive and rewarding life. Come to Colonial, a great place to work, where people matter most, and where safety 24/7 is paramount. Ready to work for Colonial Pipeline Company? Are you intrigued by the thought of being part of revolutionizing the energy industry and a new era in the pipeline industry? Do you want to be a part of a company that is obsessed with excellence in everything we do? A company growing and expanding our business that is full of opportunity? If so, we are seeking smart, safety focused, and energetic professionals to join our team to help us to the next level of excellence!

What is it that we do at Colonial Pipeline Company?

Colonial Pipeline is the largest refined products pipeline in the United States, transporting more than 100 million gallons or 2.5 million barrels per day. Colonial transports various grades of gasoline, diesel fuel, home heating oil, jet fuel, and fuels for the U.S. military through a pipeline system. Colonial transports approximately 45 percent of all fuel consumed on the East Coast, providing refined products to more than 50 million Americans.

About the Facilities Coordinator Position

Colonial Pipeline is seeking a Facilities Coordinator to work closely with the Facilities Manager in supporting day-to-day facilities activities and serving as a first point of contact for internal and external customers seeking assistance from the Facilities organization. This position supports office and facility operations through work order coordination, database management, office record maintenance, contractor oversight, service-contract administration, project coordination, and scheduling support. The Facilities Coordinator also helps maintain safe, efficient, and well-supported work environments while delivering a high level of customer service. This role conducts work in accordance with Colonial’s safety policies and procedures while demonstrating our core values of Safety, Personal Integrity, Respect, Innovation, and Teamwork, also known as S.P.I.R.I.T.

What You Get to Do

• Coordinate facilities contractors supporting fire monitoring, elevators, landscaping, HVAC, janitorial services, plumbing, UPS systems, and emergency generators.
• Maintain contractor records, service agreements, contracts, and preventive maintenance schedules.
• Provide first-stage coding and approval of facilities invoices.
• Set up and administer facility equipment service contracts.
• Use CAD systems to maintain facility floor plans and space layouts.
• Coordinate employee office moves and work with moving companies as needed.
• Serve as a point of contact for landlord communications, including repair requests, follow-up activities, and employee updates.
• Complete basic work order activities, including hanging whiteboards, moving microphones and furniture, painting, and performing general maintenance tasks.
• Manage multiple facilities-related activities while ensuring timely follow-up and accurate recordkeeping.
• Support the business during emergency response efforts, which may include training, short-term travel, and temporary backfill responsibilities.

What You Bring to the Table

• High school diploma or equivalent.
• At least three years of facilities coordination experience, including experience working with contractors.
• Working knowledge of building systems, including HVAC, UPS systems, generators, and fire-protection systems.
• Understanding building management, facilities operations, and maintenance activities.
• Proficiency with Microsoft Office and AutoCAD.
• Strong organizational skills with the ability to manage multiple activities simultaneously.
• Strong verbal and written communication skills with the ability to build effective relationships with internal and external customers.
• Demonstrated commitment to excellent customer service.
• Strong interpersonal skills and the ability to work effectively in a team environment.
• Technical aptitude and strong problem-solving skills.
• Ability to prioritize work, make sound decisions, and follow established best practices.
• Ability to remain calm and accurate in high-pressure situations.
• Ability to drive on company business.

Skills That Set You Apart

• Associate degree.
• Five or more years of facilities coordination experience, including experience working with contractors.
• Experience as a building engineer with hands-on technical capabilities.
• OSHA 30 certification.
• Current knowledge of building and fire codes.
• Knowledge and experience using CAD or AutoCAD.
• A self-directed approach with the ability to recognize opportunities and adjust direction as circumstances change.
• A demonstrated record of providing professional, responsive support to internal and external customers.

Advantages of Working at Colonial Pipeline Company

• Getting to work for a company that helps to meet our country’s energy needs and keeps us moving!
• Team members who care about each other while accomplishing remarkable things.
• Highly competitive benefits - Check out Colonial’s Total Rewards.

Statement to all Third-Party Agencies and Similar Organizations

Colonial Pipeline accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Colonial Pipeline employees, hiring managers, or send to any Colonial Pipeline facility. Colonial Pipeline is not responsible for any fees or charges associated with unsolicited resumes.

Colonial Pipeline Company operates the world’s largest pipeline of its kind. It delivers refined petroleum products - gasoline, diesel fuel, home heating oil, jet fuel and fuels for the U.S. military - through a network of 5,500 miles of underground pipe buried under more than 3,000 miles of right of way in the Southern and Eastern United States. A vital part of the nation’s infrastructure, Colonial places the highest emphasis on safe operations that protect its employees as well as the communities in which we live and serve, and the environment along the pipeline route.

Colonial Pipeline is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, sexual orientation, veteran status or any other reason prohibited by federal, state or local law.