Facilities Associate

PowerToFly; New York (NY); On-site; USD 66,000 - 88,000; Full time

Job summary

Medidata in New York City is seeking a Facilities Coordinator to enhance workplace experience for employees, guests, and partners. You will support daily facilities operations, workplace services, and administrative tasks while helping maintain a safe, efficient office environment.

You will partner with employees, vendors, landlords, and cross-functional teams to support operations and provide regional coverage across the Eastern United States as needed.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3-5+ years of experience in facilities, workplace services, hospitality, office administration, property management, or a related field.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong customer service, interpersonal, and organizational skills.

Responsibilities

• Deliver exceptional customer service to employees, guests, and visitors.
• Serve as a primary point of contact for workplace services and facilities-related inquiries.
• Support office hospitality programs, employee engagement activities, and workplace initiatives.
• Coordinate visitor management and reception coverage, as needed.
• Ensure meeting rooms and spaces are prepared and operating effectively.
• Support day-to-day operation and maintenance of office facilities and equipment.
• Coordinate maintenance requests and service calls through ticketing systems.
• Assist with workplace moves, reconfigurations, and space planning.

Skills

Customer service

Organizational skills

MS Office

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Location: This is an in-office role in our NYC office

About our Company:

Medidata is powering smarter treatments and healthier people through digital solutions to support clinical trials. Celebrating over 25 years of ground-breaking technological innovation across more than 38,000 trials and 12 million patients, Medidata offers industry-leading expertise, analytics-powered insights, and one of the largest clinical trial data sets in the industry. More than 1 million registered users across approximately 2,300 customers trust Medidata's seamless, end-to-end platform to improve patient experiences, accelerate clinical breakthroughs, and bring therapies to market faster. A Dassault Systèmes brand (Euronext Paris: FR0014003TT8, DSY.PA), Medidata is headquartered in New York City and has been recognized as a Leader by Everest Group and IDC. Discover more at www.medidata.com. Listen to our latest podcast, from Dreamers to Disruptors, and follow us at @Medidata.

Imagine New Horizons

• As a Facilities Coordinator, you will play a critical role in delivering an exceptional workplace experience for employees, guests, and business partners. You will support daily facilities operations, workplace services, and administrative functions while helping maintain a safe, efficient, and welcoming office environment.
• This position is ideal for a service-oriented professional who thrives in a fast-paced environment, enjoys solving problems, and takes pride in creating positive employee and customer experiences. You will partner with employees, vendors, landlords, and cross-functional teams to support workplace operations within our New York City office while providing regional support across the Eastern United States, as needed.
• Success in this role requires strong organizational skills, attention to detail, professionalism, adaptability, and a commitment to service excellence.

What Will Your Responsibilities Be?

Workplace Experience & Customer Service

• Deliver exceptional customer service to employees, guests, and visitors while promoting a positive workplace experience.
• Serve as a primary point of contact for workplace services and facilities-related inquiries.
• Support office hospitality programs, employee engagement activities, and workplace initiatives.
• Coordinate visitor management and reception coverage, as needed.
• Ensure meeting rooms, collaboration spaces, and event venues are prepared and operating effectively.

Facilities Operations

• Support the day-to-day operation and maintenance of office facilities, equipment, and workplace services.
• Monitor workplace conditions and proactively identify opportunities to improve the employee experience.
• Conduct routine facility inspections and workplace audits to ensure operational standards are maintained.
• Coordinate maintenance requests and service calls through established ticketing systems.
• Support emergency preparedness activities, evacuation planning, and business continuity initiatives.
• Assist with workplace moves, reconfigurations, and space planning activities.

Vendor & Property Management Coordination

• Coordinate with vendors, contractors, landlords, and property management teams to support workplace operations and service delivery.
• Monitor vendor performance and ensure services are delivered in accordance with established standards and service level expectations.
• Support workplace service programs including janitorial, mail services, shipping and receiving, transportation, dining, and other employee support services.
• Assist in resolving facility-related issues, service interruptions, and operational concerns.

Administrative & Regional Support

• Review, prioritize, and respond to facilities requests with a strong sense of urgency and professionalism.
• Maintain facility records, operational documentation, and workplace procedures.
• Assist with workplace communications related to office operations, maintenance activities, and employee services.
• Support regional facilities initiatives and provide remote coverage for Eastern U.S. offices, as needed.
• Participate in special projects and continuous improvement initiatives that enhance operational efficiency and workplace effectiveness.

Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• 3-5+ years of experience in facilities, workplace services, hospitality, office administration, property management, or a related field.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong customer service, interpersonal, and organizational skills.

Preferred:

• Experience supporting a corporate office environment.
• Familiarity with facilities management, service request, or workplace management systems.
• Working knowledge of building operations, maintenance practices, and vendor coordination.
• Exposure to mail operations, shipping and receiving, workplace events, hospitality services, or property management.
• Basic understanding of building systems, including HVAC, electrical, plumbing, life safety, and fire protection systems.

As with all roles, Medidata sets ranges based on a number of factors including function, level, candidate expertise and experience, and geographic location. Pay ranges for candidates in locations other than New York City, may differ based on the local market data in that region.

The salary range for positions that will be physically based in New York City Metro area is $66,000-$88,000.

Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata's non-sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides benefits, including medical, dental, life and disability insurance, 401(k) matching, family leave, flexible paid time off; and 10 paid holidays per year.

Equal Employment Opportunity:

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

We will accept applications on an ongoing basis until we fill the position.

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