Facilities and Safety Coordinator

Theuniversityunion; Grants Pass (OR); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

401K Matching

Paid Time Off

Holidays & PTO

Job summary

Theuniversityunion is seeking a Facilities and Safety Coordinator in Grants Pass, Oregon to oversee day-to-day maintenance, vendor coordination, and safety compliance across our facilities. This role ensures the space remains functional, safe, and compliant with regulations.

The position requires an associate degree and 2–5 years of facilities or operations support, plus strong organizational and communication abilities and proficiency in Microsoft applications.

Qualifications

• Associate degree required in facilities, operations, or related field.
• 2–5 years of facilities/office management experience.
• Strong organizational and vendor management skills.
• Proficiency with Microsoft applications.

Responsibilities

• Manage day-to-day maintenance and safety compliance of the facility.
• Coordinate vendor services and track contracts.
• Process work orders and supervise safety programs.
• Assist with environmental permits and space planning.
• Maintain safety drills and OSHA compliance documentation.

Skills

Organizational skills

Vendor management

Communication skills

Microsoft Office

Education

Associate degree

Job description

• Base Pay $23.61 - $28.69 / Hour
• Employee Type Full Time 1.0 Non-Exempt

Contact information

• Name HR Department
• Phone [phone]

Primary Purpose

A Facilities and Safety Coordinator manages the day-to-day maintenance, vendor coordination, and safety compliance of the workplace or facility, ensuring the physical space remains functional and safe.

Education and Experience

An associate degree and 2-5 years of experience in facilities, office management, or operations support, or an equivalent combination of education and experience. Strong organizational and vendor management skills. Familiarity with facilities management and work order systems. Must possess excellent communication skills. Proficiency in all Microsoft applications required.

Minimum Qualifications

• Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.

Essential Duties, Responsibilities and Core Competencies

Facilities

• Ensures assigned equipment is in proper working order and available for use.
• Maintains physical space in all properties, ensuring a safe, clean, and functional environment.
• Receive, manage, and process work order requests through maintenance system; ensures problems are resolved quickly.
• Coordinate maintenance requests and repairs across the facility
• Manage vendor contracts and service schedules
• Ensure facility compliance with safety regulations
• Track facilities-related spending and vendor invoices
• Source and coordinates new vendors as needed
• Support space planning and workplace setup needs
• Act as liaison between employees and any outside contractors needed to resolve specialized problems.
• Draft and implements preventive maintenance schedules for buildings and equipment.
• Apply for, or assists with application, for required environmental permits.
• Maintains inventory of supplies; reorders as needed.
• Ensure facility compliance with safety regulations
• Track facilities-related spending and vendor invoices
• Source and coordinate new vendors as needed

Health and Safety

• Ensure safety standards are followed throughout facility.
• Participates on emergency preparedness planning team
• Responsible for maintaining agency facility incident reporting.
• Collect & maintain documentation for all vehicle maintenance logs & documentation.
• Investigate accidents in agency vehicles.
• Responsible for all OSHA compliance by conducting, documenting, and reporting all safety inspections, using the OSHA checklist.
• Facilitate and coordinate monthly Health and Safety Committee meetings, including providing appropriate data and documentation for the team’s review for the agency.
• Provide appropriate data and documentation to the Health and Safety Committee. Comply and follow through with changes and requests made by the Health and Safety Committee; respond to safety issues as they arise.
• Document ongoing safety education: review and maintain files.
• Assist Program Managers in training staff and monitor adherence to safety guidelines, emergency preparedness, OSHA, and health-related topics.
• Maintain current knowledge of utility and fire codes and regulations as they apply to the facility.
• Responsible for ensuring all safety drills occur monthly and are documented in accordance with agency and regulatory policies.
• Maintain fire extinguisher inventory and attend to physical plant issues as they arise. Schedule and participate in all fire equipment related inspections.
• Assist Operations in preparation of the annual Environment of Care/Safety Report and Infection Control Plan
• Maintain MSDS manuals and conduct annual review, as applicable.
• Responsible for ordering, receiving, stocking and distribution of office and Health and Safety supplies.
• Work closely with HR to ensure compliance with Health and Safety standards for Staff.

Safety and Work Environment

• Abide by ethical codes, mission, values, and professional standards, including confidentiality.
• Actively utilize, reference, and follow agency policies, procedures, and guidelines.
• Present a positive attitude, professional demeanor and demonstrate respect for youth and young adults, families, staff, visitors, and community partners.
• Perform all work tasks in a proper and safe manner per established policies, procedures, and guidelines to prevent unnecessary injury, time loss and agency expense.
• Comply with all federal, state and agency health and safety reporting requirements.

Other Duties

• Perform other related work as assigned.
• Attend training courses and meetings as assigned. May be appointed to committees.
• Maintain prompt and regular attendance in accordance with company policy.
• Ability to be flexible and adjust schedule as necessary to fit program needs and meet the needs of youth and their families.

Physical Demands: The physical demands described here are representative of those that must be met by the staff person to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the staff person is regularly required to use hands to type, handle, reach with hands and arms, talk or hear. The staff person frequently is required to stand and walk. The staff person is occasionally required to sit, stoop, kneel, crouch or crawl. The staff person must frequently lift and or move up to 10 pounds and occasionally lift and/or move up to 45 pounds. Specific vision abilities required for this job include close vision, distance vision, and depth perception and operating a motor vehicle.

Working Conditions: The working conditions described here are representative of those that must be met by the staff person to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the staff person is frequently exposed to loud noises, outside weather conditions such as heat, cold and humidity. The staff person is occasionally exposed to chemical solutions and body fluids.

Hazardous Conditions: Risk of verbal and physical threats and harm from clients. Possible exposure to air and Bloodborne Pathogens.

Equipment Used: May include general office equipment, such as computer, telephone, agency or personal vehicle, general cleaning supplies, and kitchen utensils/supplies.

Travel: Travel is expected for required trainings.

Other Responsibilities: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Staff’s Attestation constitutes staff's understanding of the requirements, essential functions, and duties of the position.

Requirements

In order to be considered for a position with Kairos, applicants must meet and agree to the following requirements:

• Meet all Education and/or Experience Requirements listed for the specific position.
• Request official transcripts upon offer of employment.
• Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.
• Obtain and maintain current CPI Verbal De-Escalation Certification during employment.
• Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) certification during employment.
• Obtain a Food Handler's Card once employed.

Summary

What it means to become a member of the Kairos Team:

Who We Are

Since 1977, we have sought to focus on each instant as providing an opportunity for a therapeutic intervention, a teachable moment. We collaborate with young people, families, and communities across Oregon to provide intensive mental health services and instill hope. We understand and value mental and emotional wellness, and aim to provide opportunities for understanding, healing, and growth in safe and stable environments where every client can achieve excellence.

Mission

"We collaborate with young people, families, and communities to provide intensive mental health services and supports, promote mental wellness, and instill hope."

Vision

A region of communities that understands and values mental and emotional wellness, in which all youth and their families have appropriate support and care.

Values

We value:

Dignity, respect, and appreciation for those we serve and each other
Opportunity for understanding, healing, and growth
Safe and stable environments
Individual voice and diversity
Excellence and achievement
Identifying options when none seem available
Innovation
Lifelong learning
Resilience and recovery

Benefits paid by Agency

for all full time Kairos Employees (.75 FTE to 1.0 FTE):
Medical Insurance - base plan employee premium paid in full
with $3500.00 HSA deductible buy down by Agency
Basic Life and AD&D Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Employee Assistance Program

Additional Voluntary Benefits available for all full time Kairos Employees (.75 FTE to 1.0 FTE):

Dental Insurance
Vision Insurance
Critical Illness and Accident Insurance
Life Insurance
Flexible Spending Account (FSA)
Dependent Care Flexable Spending Account (DCFSA)

Retirement Benefits available to all Kairos Employees:

401K Contributions
3% Employer Matching after 1 year and/or 1000hrs of service
3% Employer Contribution after 1 year and/or 1000hrs of service

Paid Time Off available to all full time Kairos Employees (.75 FTE to 1.0 FTE)

Holiday Paid Time - available to all full time Kairos Employees (.75 FTE to 1.0 FTE) based on scheduling

6 standard holidays (after 90 days of employment)

4 floating holidays (after 90 days of employment)

Paid Oregon Sick Time Off available to all Kairos Employees