Facilities and Operations Assistant (Part-Time)

Hive Group, LLC; McLean (VA); On-site; USD 60,000 - 80,000; Part time

Job summary

A Service-Disabled Veteran-Owned Small Business is seeking a part-time, on-site Facilities and Operations Assistant in McLean, Virginia. This role supports the daily operations of an assisted acquisition center within the GSA, ensuring professional presentation and organization of office spaces. Ideal candidates have strong customer service skills and attention to detail. A college degree in a related field is preferred, along with experience in an administrative role. A commitment to equality and integrity is paramount in this position.

Qualifications

• Background in customer service with strong interpersonal skills.
• Proven reliability, responsiveness, and a strong professional demeanor.
• Ability to work independently with limited oversight.

Responsibilities

• Serve as the front-desk point of contact during designated hours.
• Maintain the professional appearance of common areas and workspaces.
• Set up and troubleshoot A/V equipment for client meetings.

Skills

Customer service skills

Communication skills

Organizational skills

Education

Currently pursuing or holding a college degree in a related field

Tools

Microsoft Office Suite

Google Workspace

Job description

Hive Group is a Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in acquisition, financial, and program management support for the federal government. With deep expertise across the federal acquisition and PMO lifecycles, Hive delivers mature processes, experienced talent, and proven methodologies that consistently exceed client expectations. We are committed to providing an exceptional experience for both our employees and clients while maintaining a reputation for integrity and excellence.

Hive Group is seeking a part-time, on-site Facilities and Operations Assistant to support an assisted acquisition center within the General Services Administration (GSA). This role will ensure the physical readiness, smooth daily operations, and professional presentation of the office and conference spaces for internal staff and government clients. The Facilities and Operations Assistant will work closely with the onsite Operations team to maintain operational excellence, promote an organized environment, and strengthen service delivery across the AAS enterprise.

The ideal candidate is a service-oriented, reliable, and highly organized individual who can manage multiple duties related to office administration, facilities management, and technical readiness with limited oversight. Candidates must reside in the Washington, DC-Maryland-Virginia (DMV) area.

Position Responsibilities

This position is 2 days per week and requires 100% onsite presence at the Hive Group central office in McLean, Virginia to fulfill the requirements and responsibilities of the role. Final scheduling will be determined by the onsite Office Manager/Operations Team/Contract Leadership.

Office Management and Administrative Support

• Front Desk/Reception Coverage: Serve as the front-desk point of contact during designated hours as backup for the onsite Office Manager; professionally greet, direct, and check-in/out all clients, guests, and visitors; ensure all onsite personnel comply with badging and security procedures; receive incoming and prepare outgoing mail.
• Supply Management: Manage inventory, ordering (within established budget guidelines), receiving, and stocking of all kitchen, cleaning, and general office supplies; assist with expense reporting tasks.
• Office Readiness: Maintain the professional appearance, organization, and cleanliness of common areas, supply rooms, and shared workspaces.
• Client Deliverable Support: Submit weekly client status updates with assistance from Office Manager; assist Office Manager with additional client-facing deliverables as needed.

Technical and Facilities Support

• Conference Room A/V Setup: setting up, testing, and troubleshooting dedicated audio/visual (A/V) equipment within conference rooms for onsite client meetings; “reset” conference room layouts after meetings have completed.
• Basic Technical Assistance: perform limited physical IT tasks, including connecting employee devices to printers/networks and troubleshooting basic connectivity or onsite internet issues on direction from the IT Systems Administrator.
• Vendor Support: Coordinate with the Office Manager to facilitate vendor access (e.g., cleaning crews, repair technicians) to the space.
• Physical Facility Support: Assist with small moves, furniture configuration, and ensuring general facility maintenance issues are reported promptly; “reset” workstation layouts and open workspace furniture back to ready state; ensure proper security protocols are followed.

Required Qualifications

• Background in customer service with strong interpersonal and communication skills.
• Proven reliability, punctuality, responsiveness, and a strong professional demeanor.
• Ability to work thoughtfully and respectfully with a wide range of stakeholders at all levels.
• Exceptional organizational skills and attention to detail.
• Demonstrated experience operating independently with limited oversight.
• Proficiency with standard office productivity software (e.g., Microsoft Office Suite and Google Workspace).

Preferred Experience/Desired Qualities

• Currently pursuing or holding a college degree in Business Administration, Operations Management, IT, or a related field. Retired professionals are encouraged to apply.
• Prior experience working in a professional office, administrative, or facilities support role.
• Experience with and technical familiarity of A/V equipment setup in a corporate meeting environment.
• A basic understanding of IT concepts (hardware setup, cable types) is helpful, though not required.
• Learning/growth mindset with an eye for process improvement and managed service optimization.

A Commitment to Equal Opportunity

Hive Group is an Equal Employment Opportunity and Affirmative Action employer dedicated to fair and unbiased employment decisions. We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws. Our hiring and promotion decisions are based exclusively on an individual’s qualifications and suitability for the role.

Protecting Your Information

Stay vigilant against fraudulent job offers and individuals impersonating Hive Group Talent Acquisition Specialists. Hive Group will never request payment details or money during the application process. Official communications will only come from email addresses ending in @hive-llc.com or @applytojob.com — not from free email services like Gmail or messaging platforms such as WhatsApp.

If you receive suspicious messages requesting payment or personal information, please report them immediately to [e-mail].