Facilities and Operations Administrator

Landon School; Bethesda (MD); On-site; USD 80,000 - 90,000; Full time

Job summary

Landon School is seeking a Facilities & Operations Administrator in Bethesda, MD to lead daily campus operations, maintenance coordination, transportation, events, and vendor management. The role partners with the Director of Facilities & Campus Operations to ensure safe, efficient operations aligned with the school’s mission.

Responsibilities include supervising staff, managing budgets, coordinating major events and transportation logistics, and driving continuous improvement in operations.

Responsibilities

• Facilities & Operations Administration: coordinate maintenance, grounds, custodial services, transportation, security, housing, logistics, and campus operations.
• Event Logistics & Campus Operations: plan staffing, room setups, security, transportation, parking, and custodial support for events.
• Transportation Administration: oversee driver scheduling, transportation logistics, and vehicle utilization; manage fleet maintenance and compliance.
• Budget & Administrative Management: assist in budgeting, monitor expenditures, process POs and invoices, maintain financial records.
• Personnel Leadership: supervise the Transportation Manager and event coordinators; promote safety and professionalism.

Education

2 Year Degree

Job description

Details

Posted: 27-Jul-26

Location: Bethesda, Maryland

Type: Full Time

Salary: 80,000 - 90,000 annually

Categories

• Business Management
• Facilities or Plant Operations

Preferred Education

2 Year Degree

Landon School is committed to the ethical, intellectual, and personal development of boys. We challenge and inspire them to think deeply, individually, and broadly; to live with respect and honor; and to grow into healthy, well-rounded young men of integrity and character who seek to make a positive difference in the world around them.

Landon is a diverse community committed to creating an environment where boys are encouraged to strive, reach, and endeavor towards becoming their best selves. This is done through our teacher-coach-mentor model of instruction, our caring and dedicated faculty, and a robust co-curricular program.

The Facilities & Operations Administrator is a key member of Landon\'s Facilities & Operations team, providing administrative leadership and operational oversight in support of the School\'s daily campus operations. Working closely with the Director of Facilities & Campus Operations, this position helps coordinate maintenance, grounds, transportation, events, security, housing, vendor relationships, and operational planning to ensure the campus operates safely, efficiently, and in support of the School\'s mission.

The Administrator serves as a trusted operational partner, coordinating projects, managing budgets and administrative processes, supervising assigned personnel, and helping execute major school events and transportation logistics.

Essential Responsibilities

Facilities & Operations Administration

• Partner with the Director of Facilities & Campus Operations in the day-to-day administration of maintenance, grounds, custodial services, transportation, security, housing, logistics, and campus operations.
• Coordinate departmental administrative functions, including purchasing, invoice processing, credit card reconciliation, and budget tracking.
• Support with work order workflows, preventive maintenance scheduling, and operational documentation.
• Assist with vendor procurement, contract administration, and performance monitoring.
• Assist in developing and implementing emergency preparedness plans, operational contingency planning, staff training, and campus emergency response procedures.

Event Logistics & Campus Operations

• Coordinate operational support for academic, athletic, arts, advancement, admissions, alumni, and auxiliary events.
• Develop event logistics plans, including staffing, room setups, security, transportation, parking, traffic management, and custodial support.
• Oversee Landon\'s event management system to ensure effective coordination among maintenance, custodial, transportation, and security teams.
• Partner with School leadership to develop weather contingency and emergency response plans for campus events.
• Ensure events are executed safely, efficiently, and with a high level of customer service.

Transportation Administration

• Partner with the Transportation Manager to oversee the School\'s transportation program.
• Coordinate driver scheduling, transportation logistics, and vehicle utilization for daily operations and special events.
• Assist in managing the School\'s vehicle fleet, including maintenance scheduling, repairs, inspections, replacement planning, budgeting, and procurement.
• Monitor compliance with federal, state, and local transportation regulations, including licensing, inspections, training, and safety requirements.
• Support continuous improvement of transportation efficiency and customer service.

Budget & Administrative Management

• Assist in developing and managing departmental operating budgets.
• Monitor expenditures for transportation, events, facilities, and operational programs.
• Process purchase orders, invoices, reimbursements, and departmental financial records.
• Maintain operational reports, vendor documentation, and performance metrics to support data-driven decision making.

Personnel Leadership

• Supervise the Transportation Manager and assigned event coordination personnel.
• Promote a culture of teamwork, accountability, professionalism, and customer service.
• Support staff scheduling, training, performance management, and professional development.
• Promote workplace safety and ensure compliance with OSHA regulations and School safety policies.

Other Responsibilities

• Perform other duties as assigned in support of the Facilities & Operations Department and the School.

Compensation And Benefits

In addition to joining a supportive and collaborative community, Landon School offers a competitive salary and an outstanding benefits package. The expected salary range for this position is $80,000 - $90,000 annually. Landon is committed to supporting our employees both professionally and personally. Employees enjoy:

• Comprehensive health, dental, and vision coverage
• A retirement plan with generous employer contributions
• Generous amount of paid vacation, sick leave, and holidays
• Employer paid life insurance and short- and long-term disability protection
• Opportunities for professional growth and development
• Complimentary daily lunch on campus
• And more!

About Landon School

Landon School is committed to the ethical, intellectual, and personal development of boys. We challenge and inspire them to think deeply, individually, and broadly; to live with respect and honor; and to grow into healthy, well-rounded men of integrity and character who seek to make a positive difference in the world around them.

Connections working at Landon School

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