Facilitator/Trainer- Medical Administrative Specialist

Mott Community College; Flint (MI); On-site; USD 30,000 - 47,000; Part time

Job summary

Mott Community College in Flint, MI invites applications for a Facilitator/Trainer- Medical Administrative Specialist. The role provides instructional leadership and hands-on training in medical front-office management, EHR, billing/coding fundamentals, HIPAA, and patient scheduling.

You will develop syllabi, supervise labs, evaluate student performance, and prepare graduates for national credentials such as CMAA, CEHRS, CMAS, CPC, or CCA.

Qualifications

• Instruct students in front-office procedures, medical record management, and HIPAA standards.
• Prepare students to sit for national credentialing exams (CMAS, CMAA, CEHRS, CPC/CCA).
• Develop and update course syllabi and lab scenarios aligned with learning outcomes.

Responsibilities

• Instruct hands-on front-office and EHR training.
• Evaluate student accuracy in documentation and coding fundamentals.
• Maintain attendance and performance records in college software.

Skills

HIPAA compliance

EHR systems

Medical terminology

Practice management software

Microsoft Office

Education

Associate Degree in Health Information Management

Bachelor’s degree in Health Information Management or Healthcare Administration

Tools

EHR systems

Practice management software

Medical billing platforms

Microsoft Office Suite

Job description

Facilitator/Trainer- Medical Administrative Specialist

Position Title Facilitator/Trainer- Medical Administrative Specialist

Employee Group

Status

Status Part-time (Grant/Contract)

Starting Salary/Rate Based on experience & qualifications

Position Summary Information

Position Summary

Provides instructional leadership and practical hands‑on training in medical front‑office management, healthcare data entry, electronic health records ( EHR ), medical terminology, patient scheduling, billing/coding fundamentals, and healthcare ethics. Responsible for preparing students for entry‑level administrative roles in medical offices, hospitals, and clinics, and equipping them to pass national certification exams (e.g., CRMAA , CRMAS , CEHRS ). Supervisory Responsibility: Direct academic and laboratory supervision of students during classroom lectures, software simulations, and administrative lab sessions. No direct employee supervision. Essential Duties/Major Accountabilities: 1. Instruct students in front‑office procedures, medical record management, financial workflows (copays, claims, billing basics), professional communications, and patient privacy standards ( HIPAA ). 2. Facilitate hands‑on training using Electronic Health Record ( EHR ) systems, practice management software, and medical coding platforms ( ICD -10-CM, CPT , HCPCS basics). 3. Develop and update course syllabi, lecture materials, computer lab simulation scenarios, and skill assessment rubrics aligned with program learning outcomes. 4. Evaluate student accuracy in healthcare documentation, administrative tasks, keyboarding, and diagnostic/procedural coding fundamentals. 5. Maintain accurate student attendance, academic performance, and skill competency records using college software. 6. Prepare students to sit for national credentialing exams, such as the American Medical Technologist Certified Medical Administrative Specialist ( CMAS ) test.

National Certification (Must possess at least one active credential):

• Certified Medical Administrative Assistant ( CMAA ) via NHA
• Certified Electronic Health Records Specialist ( CEHRS ) via NHA

Certified Professional Coder ( CPC ) via AAPC or Certified Coding Associate ( CCA ) via AHIMA Certified Medical Assistant ( CMA ) or Registered Medical Assistant ( RMA ) with documented administrative expertise
Associate Degree in Health Information Management, Medical Administrative Assistant, Healthcare Administration, or related discipline from an accredited institution.
Minimum of 3–5 years of recent professional experience in a medical office, health information management department, or clinic front‑office setting.
Must pass a State of Michigan Criminal Background Investigation ( CBI ).
Must pass a 10-panel drug screen and provide required health immunizations as specified by the Health Sciences Division.
Proficiency with modern EHR software, medical billing platforms, Microsoft Office Suite, and professional medical communication.

Additional Desirable Qualifications

• Bachelor’s degree in Health Information Management ( RHIA ), Healthcare Administration, or Higher Education.
• Prior instructional, online teaching, or corporate training experience in a higher education setting.

Physical Requirements/Working Conditions

• Ability to climb ladders, work in tight spaces, bend, crouch, and move around mechanical equipment.
• Fine motor dexterity to adjust small electrical controls and gauges.
• Ability to lift heavy mechanical components (compressors, motors) weighing up to 50 lbs.

Work Schedule

Varies based on course assignments and departmental need; may include day, evening, or weekend lecture and lab sessions

Additional Information

Unique Aspects of Job: Focuses heavily on health data security, HIPAA compliance enforcement, virtual software simulation environments, and preparing students for non-clinical healthcare roles.

Examples of Work Assignments

• Demonstrating patient registration, insurance verification, and encounter creation in an EHR system.
• Grading student mock patient intake files and auditing electronic records for HIPAA compliance.

Application Deadline

The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.

Equal Opportunity Statement

As an equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities.

The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law.

Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center ( PCC - 2030G), Flint, MI 48503, [phone].

Title II, ADA , Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, [phone].

Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center ( PCC - 1130), Flint, MI 48503, [phone].