Externship Coordinator

UMA Education; United States; Remote; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k

Paid time off

Life Insurance

Pet Insurance

Volunteer time off

Job summary

Ultimate Medical Academy, a non-profit healthcare education institution, seeks a Career Services Externship Coordinator to partner with employers and place students in externships. This fully remote role supports graduates and works with career advisors.

You will build employer partnerships, guide placement challenges, and report to department leadership. The position emphasizes compliance with regulations and flexible hours including evenings/weekends.

Qualifications

• High school diploma or equivalent.
• Strong communication and interpersonal skills.
• Ability to provide constructive feedback and guidance.
• Knowledge of current interview techniques and industry standards.

Responsibilities

• Place Students in Externships: Assist in driving student transition from classwork to externship opportunities.
• Provide Guidance on Externship Placement: Help identify and overcome student and affiliate obstacles to foster long-term externship success.
• Build Employer and Community Partnerships: Establish and maintain effective relationships with corporations, non-profits, government organizations, and community partners to promote externship opportunities for students and graduates.
• Support Team Reporting: Update department leadership for meetings and support stakeholder use of relevant reporting and data.
• Collaborate with career advisors to support students' career goals.
• Perform other duties as assigned.

Skills

Communication

Interpersonal skills

Feedback guidance

Interview techniques

Industry standards

Education

High school diploma or equivalent

Bachelor's degree or equivalent

Job description

Ultimate Medical Academy is a non-profit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus.

As a full-time team member, you will have access to the following benefits:

• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• Basic Life Insurance (UMA paid)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 18 years of age)
• Pet Insurance
• Identity Theft Protection

Purpose of the Position:

The Career Services Externship Coordinator is responsible for partnering with external employers to facilitate externship placement opportunities for students and graduates.

What you’ll do:

• Place Students in Externships: Assist in driving student transition from classwork to externship opportunities.
• Provide Guidance on Externship Placement: Help identify and overcome student and affiliate obstacles to foster long-term externship success.
• Build Employer and Community Partnerships: Establish and maintain effective relationships with corporations, non-profits, government organizations, and community partners to promote externship opportunities for students and graduates.
• Support Team Reporting: Update department leadership for meetings and support stakeholder use of relevant reporting and data.
• Collaborate with career advisors to support students' career goals.
• Perform other duties as assigned.

Career Level Expectations:

• Work is supervised.
• Communicates information that requires a high level of accuracy.
• Problems faced are often routine and require critical thinking.
• Desire for growth and professional development.

Required Skills/Experience:

• High school diploma or equivalent.
• Strong communication and interpersonal skills.
• Ability to provide constructive feedback and guidance.
• Knowledge of current interview techniques and industry standards.

Preferred Requirements:

• Bachelor's degree or equivalent combination of education and experience.
• Experience in career services or a related field is preferred.
• Proficient in MS Office (Word, Excel, PowerPoint) and other business tools such as Microsoft Teams.

Compliance:

• Demonstrate knowledge of and carefully follow all applicable federal and state compliance requirements and regulations including those prescribed by the U.S. Department of Education, accrediting agencies, state regulation, and internal policies and procedures.
• Effectively communicate compliance requirements to other staff as appropriate and quickly elevate any compliance concerns to the Compliance department.

Work Environment/Physical Demands:

• This is a fully remote position.
• Home office set up, quiet place to work, and ability to hard wire into high-speed internet connection.
• May require setup of computer equipment, accommodation consideration available upon request.
• Flexibility to work evenings and weekends, as needed.

Anticipated starting salary is based on experience and qualifications.

Compensation Range

$20 - $22 USD

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody.

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students’ educational and career success. We excel at building our students’ confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members’ success and to each other’s success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward ourteam members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically,greet new ideas and challenges openly,and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https://workatuma.com/

The application deadline for this role is October 5, 2026