External Relations Coordinator (leave coverage)

Dexter Southfield, Inc.; Brookline (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Dexter Southfield, Inc. seeks a detail-oriented department coordinator for leave coverage in External Relations. You will provide administrative support to senior leaders, coordinate meetings, and assist with fundraising activities.

The role requires strong interpersonal and diplomacy skills, the ability to manage multiple priorities, and a collaborative mindset in a fast-paced environment. This is a six-month assignment with potential extension based on department needs.

Qualifications

• Associate’s degree or equivalent full-time work experience.
• Two years of full-time office or administrative experience.
• Ability to learn Raiser's Edge database.
• Ability to establish and maintain effective working relationships.
• Ability to manage competing priorities without supervision.
• Demonstrated teamwork and results-oriented attitude.
• Flexibility to adapt to changing priorities and needs.

Responsibilities

• Provide general administrative support to the Director of External Relations, Director of Development, and Advancement team members.
• Coordinate meetings, including scheduling, agenda preparation, materials distribution, note taking, and logistics.
• Assist with management of the Parents Association: respond to questions, help facilitate meetings and events.
• Assist with onsite event preparation, delivery, and oversight.
• Prepare materials and follow up on communications related to solicitations and fundraising initiatives.
• Manage Raiser's Edge database including event lists, invitations, and RSVPs.
• Set up and run database queries, exports, and reports for directors and team members.
• Manage office inventory and resources, including postage, supplies, and stationery; check mailbox daily.
• Assist with billing, processing of invoices, and internal budgeting as needed.
• Contribute to Advancement team planning and new initiatives.

Skills

Team player

Prioritization

Adaptability

Communication

Education

Associate’s degree or equivalent

Tools

Raiser's Edge

Job description

• Location 20 NEWTON ST,Brookline, MA, 02445-7407,United States
• Job Category External Relations
• Employee Type FT - Exempt
• Required Degree 2 Year Degree

Our External Relations team is made up of highly talented and professional team members who demonstrate exceptional commitment to customer service, excellence, and an unrelenting desire to surpass expectations. We are looking for a highly productive department coordinator who has excellent administrative, communications, and diplomacy skills to provide up to six months of leave coverage (subject to extension, based on the needs of the department). Strong interpersonal skills and impeccable attention to detail define you. You have proven yourself as someone who can tackle competing priorities with integrity, humor, and sound judgment and enjoy working in a fast-paced environment surrounded by collaborative teammates.

To be successful in this role, you must be able to:

• Provide general administrative support to the Director of External Relations, Director of Development, and Advancement team members
• Coordinate meetings, including scheduling, agenda preparation, materials distribution, note taking, and operational logistics (e.g., room reservation, food, name tags, attendance list, etc.)
• Assist with the management of the Parents Association: respond to questions and requests, help facilitate meetings, events, and activities, support the Director of Parent and Alumni Relations as required.
• Assist with the smooth preparation, delivery, and oversite of onsite events
• Prepare materials and follow up on communication related to solicitations and fundraising initiatives
• Manage Raiser's Edge database including event lists, invitation lists, and RSVPs
• Set up and execute database queries, exports, and reports for us by directors and team members
• Manage office inventory and resources, including postage, supplies, and stationery; check mailbox daily
• Assist with billing, processing of invoices, and internal budgeting, as needed
• Contribute to Advancement team planning and brainstorming sessions and new initiatives.
• Other duties as assigned

Qualifications:

• Associate’s degree or equivalent full-time work experience
• At least two years of full-time office or administrative work experience
• Ability to learn and gain a working knowledge of Raiser’s Edge database
• Ability to establish and maintain effective working relationships with various stakeholders
• Ability to independently manage competing priorities and deadlines without direct supervision
• History of being an effective team player with an entrepreneurial spirit and results-oriented attitude
• Ability to be flexible and adapt to changing work priorities and needs
• Commitment to create and contribute to an engaging and inclusive learning environment and workplace