External Job Posting Title DHA PRMD Position/Personnel Support Specialist

Peraton; San Antonio, Northern (TX, KY); Hybrid; USD 51,000 - 82,000; Full time

Job summary

Peraton is seeking a Position/Personnel Support Specialist to support the Investment Management Branch within the Portfolio Resource Management Division. You will ensure accurate reporting of personnel actions, data reconciliation, and HR data analysis to support decision-making and workforce management.

Responsibilities include data extraction from Ektropy, updating Position and Personnel modules, QA/QC reporting, maintaining audit-ready records, and coordinating with HR dashboards to align

Qualifications

• Analyze data to identify discrepancies and drive data quality improvements.
• Ability to reconcile HR data and ensure accuracy across systems.
• Strong Excel skills including pivot tables, lookups, formulas, and data validation.

Responsibilities

• Extract and validate personnel data from government systems (Ektropy) for timely processing of personnel actions.
• Analyze, verify, and update Position and Personnel modules in Ektropy.
• Apply QA processes and update QC reports bi-weekly for module changes.
• Update Site Schedule report with CIO contact dates and module updates.
• Analyze HR data to identify discrepancies and areas for process improvement.
• Provide inputs for dashboard outputs to represent workforce metrics.
• Maintain employee records and KSDs for audit per OPM/DoW regulations.
• Track staffing levels and recruitment/retention data, ensuring policy compliance.
• Resolve data discrepancies and validate employee data for accuracy.
• Prepare responses to HR data calls and meet deadlines.
• Collaborate with HR dashboard teams to format outputs per government standards.
• Present recommendations to leadership on HR processes and data interfaces.
• Develop and maintain a QC program to ensure data reliability.

Skills

Data analysis

Data validation

Independent work

Excel proficiency

Pivot tables

VLOOKUP/LOOKUP

Cross-functional coordination

Education

BS/BA

High school diploma with 6 years experience

Tools

Excel

Job description

Responsibilities

The Position/Personnel Support Specialist is responsible for but not limited to assisting the Investment Management Branch (IMB) within the Portfolio Resource Management Division (PRMD) ensuring accurate and timely reporting of personnel actions, data reconciliation and analysis, tracking staffing levels, analyzing recruitment metrics, ensuring regulatory compliance and present recommendations for Human Resources (HR) information systems. This support is critical to maintaining compliance with federal personnel management standards and ensuring the reliability of HR data used for decision-making and workforce management.

• Personnel Action Processing and Data Management
  • Extract and validate personnel data from government systems (i.e., Ektropy) to ensure accurate and timely processing of personnel actions and HR data analysis.
  • Analyze, verify, and update Position and Personnel site modules in Ektropy.
  • Utilize the Quality Assurance (QA) process and update the Quality Control (QC) report noting any significant changes in the Position and Personnel modules bi-weekly.
  • Update the Site Schedule report with CIO contact dates, any Personnel module site issues, and completion of Position module site updates.
  • Analyze HR data to identify discrepancies and areas for process improvement.
  • Provide accurate inputs for dashboard teams to generate relational view outputs on workforce metrics.
• HR Compliance, Records Management, and Process Improvements
  • Maintain and manage employee records and Key Supporting Documents (KSDs) for audit purposes, in compliance with Office of Personnel Management (OPM) and Department of War (DoW) regulations.
  • Contribute to tracking staffing levels, analyzing recruitment and retention data, and reviewing compliance with HR policies.
  • Resolve data discrepancies in personnel records and validate employee data for accuracy.
  • Prepare responses to HR data calls and assist in meeting official tasker deadlines.
  • Collaborate with HR dashboard and systems teams to assist in formatting outputs and ensuring alignment with government standards.
  • Present recommendations for HR process, improving personnel data accuracy, and system interface improvements to the Branch Chief and Section Chief, as well as other leadership as required.
  • Develop and maintain a Quality Control (QC) program to ensure the reliability of personnel data and reporting.
• Other tasks as assigned.

• Defense Health Agency (DHA) Ektropy application and UMD experience highly desired.
• Prior DHA, Military Health System, or DoD experience desired.

• Work Hours: Monday-Friday 0800-1600 (flexible).

Qualifications

2 years with BS/BA; 6 years with a high school diploma

Strong ability to analyze data, detect discrepancies, validate records, and resolve data-quality issues.

Ability to work independently while coordinating effectively across functional teams.

Advanced Microsoft Excel skills such as pivot tables, lookups, formulas, and data validation.

Have or obtain favorable Tier 1 (i.e., Public Trust) investigation.

Government contract requires person possess proof of U.S. citizenship.

Peraton Overview

Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world’s leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can’t be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we’re keeping people around the world safe and secure.

Target Salary Range

$51,000 - $82,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual’s experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay.

EEO

EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.