External Affairs Coordinator -Weslaco Region

South Texas College; Hidalgo (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

South Texas College seeks a Coordinator - External Affairs to support community outreach, partnership development, and external engagement within a defined service area. The role reports to the Director of External Affairs and focuses on strengthening awareness of STC programs through strategic community collaboration.

The position involves coordinating meetings, campus visits, and presentations with government, educational, business, and civic partners, and requires travel within the service

Qualifications

• Bachelor's degree required.
• Master's degree preferred.
• At least two years of experience in a professional setting.
• Excellent oral, written, and interpersonal communication skills.
• Strong computer skills including MS Office Suite (Word, Excel, PowerPoint) and familiarity with Windows environment.

Responsibilities

• Develops and maintains relationships with community organizations and stakeholders within the assigned service area.
• Identifies and supports strategic partnership opportunities with campus leadership and departments.
• Coordinates informational meetings, campus visits, and presentations with municipal, county, state, and federal stakeholders.
• Represents South Texas College at community meetings, civic functions, and regional events.
• Maintains records of stakeholder contacts and outreach activities; prepares regular reports.

Skills

Oral communication

Written communication

Interpersonal skills

MS Office

Word

Excel

PowerPoint

Access

Windows

Education

Bachelor's degree

Master's degree preferred

Tools

Word

Excel

PowerPoint

Access

Windows

Job description

Department: Institutional Advancement and External Affairs

General Statement of Job

The Coordinator - External Affairs supports South Texas College's community outreach, partnership development, and external engagement efforts within an assigned geographic service area. Under the direction of the Director of External Affairs, the Coordinator cultivates and maintains relationships with community organizations, educational institutions, businesses, governmental entities, and civic partners to strengthen awareness of and access to College programs, services, and initiatives. The position identifies regional partnership opportunities, coordinates community engagement activities, and supports institutional representation at external events involving College leadership and the Office of the President. All proposed partnerships, stakeholder requests, and cross-departmental initiatives are coordinated through the Director of External Affairs to ensure alignment with institutional priorities and strategic goals.

Specific Duties and Responsibilities

Essential Functions:

• Develops and maintains relationships with community organizations, school districts, employers, chambers of commerce, economic development organizations, governmental entities, and civic partners within the assigned geographic service area to strengthen the College's regional presence and advance institutional priorities.
• Identifies and supports strategic partnership opportunities in collaboration with campus leadership and appropriate College departments to connect community needs with STC programs, educational pathways, workforce initiatives, and institutional resources.
• Under the direction of the Director of External Affairs, coordinates informational meetings, campus visits, and presentations with municipal, county, state, and federal stakeholders to increase awareness of College programs, services, and initiatives.
• Provides approved informational materials and coordinates follow-up with appropriate College departments.
• Represents South Texas College at assigned community meetings, civic functions, professional associations, and regional events.
• Identifies opportunities to increase institutional visibility and recommends strategic participation by College leadership to the Director of External Affairs.
• Coordinates regional External Affairs activities, stakeholder meetings, community events, campus visits, and related logistics to strengthen the College's visibility and community engagement.
• Supports external engagement activities involving the Office of the President, College leadership, and Board of Trustees as assigned, in coordination with the Director of External Affairs and designated President's Office staff.
• Monitors regional economic, educational, workforce, and community developments to identify emerging needs and opportunities.
• Communicates relevant findings and potential partnership opportunities to the Director of External Affairs and appropriate College departments to support responsive educational programming and workforce alignment.
• Serves as a regional point of contact for external stakeholder inquiries, community partnership requests, and potential referrals.
• Communicates all requests and referrals to the Director of External Affairs for review, evaluation, and coordination with the appropriate College divisions or departments.
• Supports awareness of educational opportunities and student support services, including resources that address barriers to enrollment and persistence.
• Maintains accurate records of stakeholder contacts, community outreach activities, partnership opportunities, referrals, meetings, and follow-up commitments.
• Prepares regular reports and briefings for the Director of External Affairs to evaluate engagement outcomes, identify trends, and support data-informed decision-making.
• Supports assigned External Affairs initiatives, regional partnerships, and community engagement projects under the direction of the Director of External Affairs.
• Collaborates with campus leadership and appropriate College departments, monitors project timelines, deliverables, and follow-up commitments, providing regular updates and recommendations to the Director of External Affairs to ensure alignment with institutional strategic priorities.
• Maintains effective working relationships with campus leadership and college personnel while operating under the supervision of the Director of External Affairs.
• Maintains a regular on-site presence at the assigned campus and travels throughout the College's service area as needed.
• May be required to participate in occasional evening or weekend activities.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor's Degree required.
• Master's Degree preferred.
• At least two (2) years of experience in a professional work setting required.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.

• Demonstrated expertise in computers and office automation, including word processing, spreadsheets, Excel, PowerPoint, Access (database) and overall knowledge of the Microsoft Windows environment.
• Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
• Exercises discretion, confidentiality, independent judgment, and professionalism in executing assigned responsibilities.
• Ability to work independently as well as a team player in the Office of the President and other departments within the College.
• Demonstrated discretion and sound judgment in responding to trustees, students, faculty, staff and the public, and formulate solutions with great attention given to customer service, composing correspondence, and preparing complex documents and reports.
• Ability to prioritize, organize, and complete multiple tasks in a timely manner.
• Excellent organizational skills; produces accurate and detailed results.
• Strong critical-thinking and problem-solving skills.
• Ability to interact with the Board of Trustees and the general public in a professional manner.
• Ability to maintain confidentiality and to exercise discretion and sound judgment.
• Ability to demonstrate professional pride and commitment to perform all responsibilities with high quality, accuracy, and timeliness.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from board members, administrators, clients, customers, and the general public.
• Ability to solve practical problems and apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

• All applicants are subject to a criminal background check under South Texas College policy.
• Security Sensitive position: In addition, subject to federal background check.

• Must have a valid Texas driver's license and proof of liability insurance.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Sitting and standing particularly for sustained periods of time.
• Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
• Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.