Express Meetings Manager

DoubleTree Dallas Campbell Centre; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

DoubleTree Dallas Campbell Centre seeks an Express Meetings Manager to drive hotel revenue through proactive sales for Rooms and Catering. You will prospect, propose, and close on accounts while collaborating with planners and internal teams to create memorable events.

The role emphasizes rapid responses, professional communication, and strong organizational skills to manage site tours, BEOs, and client entertainment as needed.

Qualifications

• 1–2 years of experience in Hotel Sales.
• Proven ability to solicit and close on accounts.
• Excellent written and verbal communication skills.
• Must be able to work under pressure and meet deadlines.

Responsibilities

• Respond quickly to client inquiries and convert conversations into Rooms and Catering business.
• Prepare proposals, contracts, and event materials from menus to meeting layouts.
• Prospect for new business through calls, networking, research, and events.
• Host site tours and build relationships with planners to showcase the hotel.
• Coordinate event details including rooming lists and BEOs, ensuring flawless execution.
• Maintain strong relationships with key accounts with regular follow-ups.
• Support sales team with duties and contribute to achieving revenue goals.

Skills

Hotel Sales

Communication

Tools

Microsoft Office

Delphi

Job description

Express Meetings Manager

Dallas, TX

Job Summary

The Sales Manager is responsible for effectively soliciting and becoming familiar with all accounts in his/her market segments. He/she is also responsible for prospecting and closing on assigned accounts/territory to positively impact hotel revenues. The Sales Manager will work in conjunction with the Director of Sales to achieve the hotel’s revenue and market share goals for one or more properties. The focus of sales may vary based on the respective property the associate is assigned to. Management-level associates are expected to work as much of each workday as is necessary to complete their job responsibilities; for OEM associates, overtime does apply and is calculated accordingly.

What You Will Do

• Respond quickly to client inquiries (within four business hours) and turn conversations into profitable Rooms and Catering business.
• Prepare proposals, contracts, and event materials-from menus to meeting layouts-to help planners envision successful events.
• Prospect for new business through calls, networking, research, and community events to keep the sales pipeline strong.
• Host site tours and build relationships with planners, showcasing the hotel and creating memorable first impressions.
• Coordinate event details including rooming lists, Banquet Event Orders (BEOs), and communication with operations teams to ensure flawless execution.
• Maintain strong relationships with key accounts through consistent communication, follow-ups, and occasional client entertainment.

Requirements

What We're Looking For

• 1-2 years of experience Hotel Sales. Experienced Sales Coordinator, with this experience, may wish to apply.
• Must be Proficient in Microsoft Office & Delphi. PEP would be a plus.
• Excellent written and verbal communication skills - because building relationships with planners and internal teams is the secret sauce to successful events.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high pressure situations.
• Must maintain composure and objectivity under pressure.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by coworkers and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.

Job Duties & Functions

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service oriented manner.
• Maintain high standards of personal appearance and grooming, which include compliance with the Avion Hospitality dress code and wearing name tag when working (per brand standards)
• Solicit assigned accounts to achieve or exceed budgeted rooms revenue and to improve performance in the marketplace.
• Conducts sales specific to Business Travel and/or Groups, as required by property.
• Comply with attainment of individual goals
• Assist in implementing special promotions relating to direct sales segments i.e. sales blitzes, etc.
• Attend and participate in Daily/Weekly Sales Meeting.
• Perform any other duties as requested by the General Manager or Director of Sales.