Export Documentation Coordinator

Darling Ingredients Inc.; Irving (TX); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental and Vision Insurance

Paid Time Off

Job summary

Darling Ingredients Inc. is seeking a detail-oriented exports documentation specialist to process, organize, and file shipping documents for international sales. You will coordinate with logistics, freight forwarders, and customers, ensuring accuracy and timely communication.

Data is entered into the ACE/AES system with careful attention to compliance and completeness. The role requires strong MS Excel skills, 1+ years in a similar position, and the ability to read and interpret business

Qualifications

• Proven ability to read and interpret standard business documents.
• Strong data entry accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with MS Excel and Outlook for daily tasks.
• Experience with export documentation is a plus.

Responsibilities

• Prepare and process shipping documentation (Bills of Lading, invoices, country docs).
• Coordinate with team on workload and customer requirements.
• Enter shipping data into ACE/AES system accurately.
• Serve as liaison between clients, freight forwarders, and government agencies.
• Maintain timely communication regarding document status and updates.

Skills

Data entry

Documentation management

Communication skills

Microsoft Excel

Education

High school diploma or GED

Tools

ACE/AES system

Microsoft Office

Job description

Company Details

Darling Ingredients repurposes and recycles materials from the animal agriculture and food industries - transforming them into essential ingredients that do everything from feeding animals to fertilizing crops to fueling planes and nourishing people. We're the number one publicly traded company of our kind, operating a global family of brands and businesses that span more than 260 facilities in over 15 countries. Our unique scale allows us to make entire industries less wasteful and more sustainable, helping move the world toward a more circular economy.

Darling Ingredients offers full time employees a full suite of benefits including but not limited to the following:

• 401(k)
• Health
• Dental and Vision Insurance
• Paid Time Off

Job Summary

The primary responsibility of this role is to process, organize, & file documentation for exports of animal protein meals sales.

Essential Duties/Responsibilities

• Prepares and processes essential shipping documentation, including Bills of Lading, commercial Invoices, and country-specific documents required for international shipments
• Communicates clearly with team members regarding workload, customer requirements, and problems
• Liaises between data entry and logistics teams to ensure missing information is received and customer's requirements are understood
• Provides shipment details and documentation to customers when requested updates documentation according to customer's requests with little to no errors generated
• Responds to internal and external inquiries related to the status of documents, ensuring clear and timely communication
• Accurately inputs shipping data from commercial invoices, bills of lading, and packing lists into the ACE/ AES system
• Served as liaison between clients, freight forwarders, Oceans Carriers, and government agencies, including the United States Department of Agriculture (USDA)
• Resolves documentation or filing errors as needed
• Performs other related tasks assigned to support the efficient operation of the export documentation team
• Other duties as assigned

Minimum Qualifications

• Highschool diploma or GED
• 1+ years of experience
• Experience with Microsoft Office, including Microsoft Excel & Microsoft Outlook
• Ability to read, analyze, and interpret common business documents in a timely manner
• Ability to apply basic mathematical concepts like addition, subtraction, multiplication, or division and to do this using whole numbers, common fractions and decimals
• Ability to define problems, collect data, establish facts, draw valid conclusion, and take resulting action without little to no supervision

Preferred Qualifications

• Proven track record in data management with one year of experience in utilization of business enterprise software and Microsoft Office programs
• Ability to listen and communicate effectively with customers/clients and employees in an effort to carry out responsibilities or respond to common inquiries from customers/clients, trade groups, or member for the business community and public
• Ability to apply basic mathematical concepts like addition, subtraction, multiplication, or division and to do this using whole numbers, common fractions and decimals
• Ability to compute rate, ratio and percent and to interpret graphs and diagram
• Ability to define problems, collect data, establish facts, and draw valid conclusions

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Darling Ingredients.

Darling Ingredients is an equal opportunity employer and gives consideration to qualified applicants without regard to race, color, creed, religion, age, pregnancy, sex, sexual orientation, gender identity, national origin, genetic information, physical or mental disability, military service, protected veteran status, or any other characteristic protected by applicable federal, state and local law. Know Your Rights: If you would like more information, please click on the link and paste into your browser: https://www.eeoc.gov/poster

Working Conditions and Physical Demands

The physical demands and work environment factors described below are representative of those that must be met by an employee to successfully perform the main duties of this job.

Working Environment

None

Occasionally = up to 20%

Frequently = 21% to 50%

Constantly = at least 51%

Exposed to unpleasant or disagreeable physical environments such as high noise level, strong odors, and/or exposure to heat and cold

Exposed to bio hazardous conditions

Exposed to toxic or caustic chemicals which mandate attention to safety considerations

Exposed to Electrical hazards; risk of electrical shock

Handles or works with potentially dangerous equipment

Travels to offsite locations

Other (please describe):

Physical Demands

None

Occasionally = up to 20%

Frequently = 21% to 50%

Constantly = at least 51%

Sit:

Must be able to remain in a stationary position.

Walk

Must be able to move about inside/outside office or work location.

Use hands to finger, handle or feel

Operates a computer and other office machinery.

Stoop, kneel, crouch, or crawl

Must be able to position one's self to maintain computers in the lab, including under desks and in the server closet.

Climb or balance

Must be able to ascend/descend on a ladder.

Talk, hear, taste, smell

Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions.

Weight and Force Demands

None

Occasionally = up to 10 pounds

Frequently = up to 25 pounds

Constantly = up to 50 pounds

More than 100 pounds

Vision Demands

Required

No special vision requirements

Close vision (clear vision at 20 inches or less)

Distance vision (Clear vision at 20 feet or more)

Color vision (ability to identify and distinguish colors)

Peripheral vision

Depth perception

Ability to adjust focus