Experience Solutions Designer

Western Governors University; Salt Lake City (UT); On-site; USD 68,000 - 113,000; Full time

Benefits offered by this job

Medical, dental, vision, telehealth &

Mental healthcare

Health savings account

Wellbeing program

Discounted WGU tuition

Flexible paid time off

Flexible paid sick time

11 paid holidays

Parental leave

Job summary

Western Governors University is seeking an Experience Solutions Designer to plan and manage projects supporting operational infrastructure and new services. You will drive large-scale change initiatives, develop schedules, and coordinate across departments to meet strategic goals.

The role emphasizes cross-functional collaboration, data-driven decision making, and clear communication with stakeholders. A Bachelor's degree is required; a Master’s is preferred, with experience in higher education

Qualifications

• Bachelor's degree in a related field; education verified.
• Two years of related experience in project and change management at a large organization.
• Direct experience testing, developing, implementing, and measuring technology or business processes.

Responsibilities

• Plan and manage medium-scale university projects affecting faculty, students and ops.
• Develop schedules, analyze assets, dependencies and priorities.
• Present to college leadership to influence decisions and gain buy-in.
• Document all project phases and deliverables; monitor progress.
• Collaborate with leadership to improve faculty engagement and student outcomes.
• Provide updates and reports to drive priorities and resource allocation.

Skills

Project management

Change management

Data analytics

Communication

Systems thinking

Leadership

Stakeholder management

Schedule planning

Technical writing

Problem solving

Education

Bachelor's degree in related field

Masters degree (preferred)

Tools

Office 365

CRM software

Data visualization tools

Job description

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career. Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Professional 308

Pay Range: $75,200.00 - $112,700.00

Job Description

The Experience Solutions Designer is responsible for facilitating and managing projects and initiatives supporting operational infrastructure, technical business requirements, and the design of new services. This role will support comprehensive design, development, implementation, and successful execution of projects within their functional area. This position drives continuous improvement initiatives, large-scale change initiatives, and leads communication efforts to involve and inform the department's leadership team members in their decision-making process.

Essential Functions and Responsibilities

• Plan and manage medium-scale university-level projects impacting segments of faculty, students and operations across departments.
• Determine organizational readiness and develop project schedules by analyzing organizational assets, enterprise environmental factors, task dependencies, resource requirements, work breakdown, and departmental strategy and priorities.
• Leverage system-thinking approach when presenting to college leadership and primary stakeholders to influence decision making, gain buy-in and support for systemic change that improve faculty engagement and student outcomes.
• Responsible for planning, organizing, monitoring, and documenting all phases of projects.
• Analyze current state business processes and identify improvement opportunities in policies, business processes, services, and service level agreements.
• Collaborate with cross-functional leadership to develop key features of faculty engagement and student-centric models, including modular support/employment models and continuous improvement processes.
• Develop and deliver project and solutions updates, communications, and reports used to drive priorities and allocation of resources across WGU departments.
• Develop and maintain professional working relations and communication with stakeholders, project team members, departments, and outside contacts.
• Ensure projects meet organizational standards and are managed in accordance with applicable policies, processes, and procedures
• Documents project deliverables, outputs, and notes that capture why key project decisions were made
• Assess project impact faculty and student experience and outcomes.
• Deliver financial and quality commitments according to the strategic plan.
• Performs other related duties as assigned.

Knowledge, Skill and Abilities

• Demonstrated strong verbal and written communication skills, with the ability to interact and tailor messages effectively with people at all levels of the organization.
• Deep analytical knowledge in interpreting multifaceted problems and complex data to meet business goals and objectives.
• Strong critical thinking and problem-solving skills while working within a collaborative matrix organization.
• Systems thinker who can identify systemic structures contributing to outcomes, identify high leverage activities to impact outcomes, and articulate the implications of business decisions
• Proficiency in project management, change management, data analytics
• Excellent presentation and communication skills to a broad audience across multiple departments and stakeholders with a technical writing emphasis
• Ability to develop a business case and models
• Highly organized and detail orientated
• Proven ability to take initiative and be both innovative and flexible
• Experience leading teams and works well in a team environment
• Strong technical and problem-solving skills.
• Ability to plan and meet schedules for both individual and collaborative projects.
• Ability to create concise, informative reports on projects and initiatives
• Ability to clearly document and catalog information and progress on assigned projects
• Proficiency with Office 365 applications, live event tools, CRM software, data visualization applications
• Design-thinking and documented use of technology-based educational delivery systems
• Ability to understand current/changing business processes, participation in defining application and platform functionality.
• Ability to build consensus and motivate others.

Competencies

• Works to achieveoperational targetswithin job areas impactingdepartment, function, oroffice results.
• Work is performedindependently onmoderately complexprojects and assignmentswith some guidancerequired for directionand complex tasks. Setsobjectives for oneself to meet the goalsof projects orassignments.
• Problem Solving & Decision Making:
• Responsible foremploying adjustmentsor recommendedenhancements tosystems and processes tosolve problems orimprove the job area's effectiveness while leveraginga systems-thinkingapproach.
• Problems faced mayrequire an understanding ofa broader set of issuesand job areas.
• Communication & Influence:
• Collaborates with contacts typically within the job area to obtain or provide information requiring some explanation or interpretation.
• Systems-thinking approach
• Leadership & Talent Management
• May provide guidanceand assistance to entry-level professionalsand or supportemployees.
• Demonstrates the WGUleadership principles inall aspects of service tostudents, employees, andpartners of WGU.

Job Qualifications

Minimum Qualifications

• Bachelor's degree in a related field from an accredited college or university. Education is verified
• Two (2) years of related experience in a role that required extensive project and change management skills in a large and distributed organization
• Direct experience testing, developing, implementing, and measuring the impact of technology or business processes

Preferred Qualifications

• Masters degree from an accredited college or university
• Five years of experience as the assigned project manager of executive-sponsored projects, with sole responsibility for project initiation, planning, execution, monitoring, and closure
• Three years of experience in higher education and competency-based education
• Demonstrated experience managing teams and initiatives to impact student outcomes through specific interventions
• Experience in supervising and leading people
• Demonstrated professional experience in communication to a broad audience base, with a technical writing emphasis
• Demonstrated professional experience managing complex projects and working cross-functionally
• Proficient in project management software tools and collaboration software

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times

This position requires occasional travel of up to 20%, including required attendance at designated company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.

#AA

Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses.

• medical, dental, vision, telehealth and mental healthcare
• health savings account and flexible spending account
• basic and voluntary life insurance
• disability coverage
• accident, critical illness and hospital indemnity supplemental coverages
• legal and identity theft coverage
• retirement savings plan
• wellbeing program
• discounted WGU tuition
• flexible paid time off for rest and relaxation with no need for accrual
• flexible paid sick time with no need for accrual
• 11 paid holidays
• other paid leaves, including up to 12 weeks of parental leave

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at [e-mail].

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.