Expense Tracking Specialist

RealtySouth; Eden Prairie, Northern (MN, KY); Hybrid; USD 29,000 - 39,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Life Insurance

Paid Vacation

401(k) with employer match

Flexible Spending Account

Employee Assistance Program

Job summary

RealtySouth is seeking a detail-oriented accounts assistant to support relocation and payroll tax related tasks in Minnesota. The role involves gross-up calculations, processing expenses, and preparing client billing and reports for management and clients.

The position requires an associate degree or equivalent experience, 2–5 years in relocation or payroll tax, and strong spreadsheet/database skills. Benefits are included and the role offers hourly wages.

Qualifications

• Experience with relocation or payroll tax is preferred.
• Strong spreadsheet and database skills are required.
• Excellent written and verbal communication abilities.

Responsibilities

• Execute tasks supporting client payroll tax gross-up functions (20-30%).
• Process relocation expenses and audit vendor bills per policy.
• Generate client invoices and support collections reporting.
• Perform cash posting and apply payments to accounts.
• Prepare and distribute regular client and internal reports.
• Assist with additional assignments as needed (0-5%).

Skills

Spreadsheet proficiency

Database applications

Communication skills

Interpersonal skills

Attention to detail

Independent & team work

Education

Associate degree in business, accounting or equivalent knowledge and experience

Tools

Spreadsheet software

Database software

Job description

Execute assignedrelocationclient accounting,expensetrackingand payroll tax compliance functions.Process expense payments and reimbursementin accordance withpolicy.Handle invoicing and cash application.Provideclientand internal reporting.Assistmanagement with ongoing projects.

Job Duties and Responsibilities (Essential Job Functions) Common activities are listed below:

1. Perform assigned tasks supporting client payroll tax“gross-up” functions (20-30%)

• Set up andmaintainsystem tax policy records for new client implementations.
• Set up system tax information on new initiations.
• Perform regularwageand tax imports/exports.
• Assistin the reconciliation ofHSR system data to client payroll data on a regular basis.
• Run tax “gross-up” functions forclientsper the agreed upon schedule.
• Provide payroll/tax reporting asrequired.
• Assistin theyear-end tax process,including;maintainingproper cut-offs, final “gross-up” andtrue-up, posting to the system,communication to client payroll, and production and distribution of year-end worksheets and relocation tax reports (RTRs).

2. Process relocation expenses (20-30%)

• Audit relocation expenses reports and vendor bills per client policy and internal procedures.
• Prepare vouchers,codeand enter expenses.
• Generate A/P reportsandprocess paymentrequests.
• Set up andmaintainvendor records.
• Supportrelocationconsultants asrequired.

3. Generate client billing (10-15%)

• Generate invoices for clients anddistribute.
• Resolve any billing issues with clients.
• Maintain billing information indatabase.
• Assistincollectionsreporting and communication.

4. Cash posting and application (5-10%)

• Forward checks received to lockbox.
• Post receipts toappropriateaccount or referral database.
• Process vendor referrals and complete regular audits to ensure receipt.

5. Reporting preparation and distribution (10-15%)

• Prepare and generateregularreportsforclients.
• Maintain and produce regular internal reports for management and staff.
• Perform daily ABAD process ensuring accuracy and compliance.

6. Performadditionalresponsibilities as requested or assigned (0-5%)

• Prepare Cost of Living Analyses (COLAs).

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expectedtime framesand with a high degree of quality and professionalism.
• Establish andmaintainpositive and productive work relationships with all staff,customersand business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• Associatedegree in business, accountingor equivalent knowledge and experience.

Experience:

• Two to fiveyears’ experiencein relocationor payroll taxpreferred.

Knowledge and Skills:

• Strong computer skills withproficiencyin spread sheet anddata baseapplications.
• Excellent oral and written communication skills.
• Effective interpersonal skills anda customerservice focus.
• Ability to prioritize and handle multiple tasks and projects concurrently and meet deadlines.
• Integrity,self-motivation,organizedand detail oriented. Must be able to work independently and as a member of a team.

Other (licenses, certifications,schedule flexibility/OT,travel, etc):

• Certified Relocation Professional (CRP) preferred
• Global Mobility Specialist (GMS) preferred

Wage: $21.25 - $28.37 hourly; actual wage is based upon education and experience. Potential for formulary incentive plan, based on financial results.

Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.