Executive Travel Scheduler

Bank of America; Charlotte (NC); On-site; USD 52,000 - 75,000; Full time

Job summary

Bank of America is seeking an experienced travel coordinator to manage executive travel scheduling and reservations using Sabre, coordinating domestic and international air, rail, car and hotel arrangements. You will support senior management, handle end-to-end bookings, and communicate timely updates across phone, email and chat platforms.

The role requires attention to detail, high-touch service, and adherence to corporate travel policies, with evening and weekend rotation.

Qualifications

• 3+ years experience working with Native Sabre or other GDS system.
• Prior experience in Business (Corporate) Travel or supporting executive travel needs/requests
• Experience in high-touch service environment with White Glove approach
• Demonstrated learning agility and ability to act on feedback

Responsibilities

• Coordinate all travel arrangements for employees including scheduling, updating and canceling
• Act as the point of sale on all Domestic & International travel requirements, arranging air, rail, car, and hotel using Sabre in coordination with Corporate Aviation
• Primary contact for travel-related inquiries
• Communicate timely updates and needs of employees
• Follow Bank of America travel policy and procedures
• Operate with modern travel tools and technology
• Support senior management with scheduling future travel requests
• Provide consultative advice to ensure adherence to expense standards
• Ensure compliance with training, compliance and sanctions
• Deliver on team goals and KPI metrics
• Handle end-to-end booking through ticketing and fulfillment via phone, email, or chat
• Operate in multi-channel servicing environments with KPIs for customer satisfaction and efficiency
• Use professional service techniques and maintain client relations
• Review and reconfirm reservations/PNR for ticketing, accuracy, and lowest fare

Skills

Attention to Detail

Customer and Client Focus

Decision Making

Prioritization

Written Communications

Critical Thinking

Data Collection and Entry

Innovative Thinking

Policies, Procedures, and Guidelines

Relationship Building

Active Listening

Adaptability

Business Operations Management

Issue Management

Problem Solving

Education

High School Diploma / GED

Tools

Sabre GDS

GDS systems

Job description

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description

This job is responsible for managing executive travel scheduling and reservations of commercial flights using Sabre. Key responsibilities include the successful design, delivery and communication of travel schedules. Job expectations include supporting multiple internal and external stakeholders to Bank of America and delivering a safe and quality travel experience for employees.

*This role requires evening and weekend support on a rotational schedule*

Responsibilities

• Coordinates all travel arrangements for employees including scheduling, updating and canceling
• Act as the point of sale on all Domestic & International travel requirements, arranging both routine and sophisticated travel for air, rail, car, and hotel accommodation, using (GDS) - Native Sabre in coordination with Corporate Aviation
• Acts as primary contact for employee travel related inquires
• Communicates timely updates, changes and needs of employees
• Follows all policy and procedures as outlined by Bank of America corporate travel
• Operate productively and efficiently using modern travel tools and technology
• Interact and provide direct support to senior management of the bank to assist with the scheduling/coordinating of future travel requests
• Provide consultative advice, solutions, and recommendations ensuring adherence to the expense standard
• Aligning with all legal standard requirements, which include required training, compliance, and sanctions
• Deliver expectations on individual/shared team goals and support all business Key Performance Indicators. Proactively review performance to check on and improve performance
• Handle the end-to-end booking process through the ticketing and order fulfillment, either over the telephone, via messaging, or email servicing platforms
• Operate in multi-channel (phone, email & chat) servicing environments where you are accountable to key performance indicators of success, such as customer satisfaction, and key efficiency metrics
• Use positive telephone service techniques; act on special customer requests and maintain excellent client relations
• Review and reconfirm Executive Travel reservations/PNR for ticketing, quality/accuracy, client critical issues, vendor services, or lowest fare

Required Qualifications

• 3+ years experience working with Native Sabre or other GDS system
• Prior experience in Business (Corporate) Travel or supporting executive travel needs/requests
• Experience working in a high-touch service environment and providing White Gloved client service where performance is measured
• Demonstrated learning agility and ability to act on constructive feedback

• Be a self-starter, and self-motivated with exceptional judgment skill to exceed in a high-pressure environment

• Knowledge and/or experience of:
  • Booking of Air, rail, hotel, car/transportation needs
  • Calculating and Processing exchanges
  • Understanding of fares and ticketing rules, for car, air, and hotel travel
• Strong attention to detail and be able to problem solve critical issues. Be able to make critical decisions quickly and effectively
• Ability to research and resolve customer service and traveler issues independently and /or with supplier
• Possess understanding of travel trends and industry standard processes
• Polished oral and written communication skills. Be able to communicate effectively with senior management
• Thorough - Act with integrity, and deal sensitively with personal and confidential traveler information
• Problem Solving, with a process improvement attitude
• Able to work under pressure, with a sense of urgency while maintaining a professional rapport and multi-task, accepting, and adapting to change quickly and expertly
• Strong MS office experiences (Word, Excel, PowerPoint)
• Effective planning and organization skills

Desired Qualifications

• Ability to positively influence team and peers

Skills

• Attention to Detail
• Customer and Client Focus
• Decision Making
• Prioritization
• Written Communications
• Critical Thinking
• Data Collection and Entry
• Innovative Thinking
• Policies, Procedures, and Guidelines Management
• Relationship Building
• Active Listening
• Adaptability
• Business Operations Management
• Issue Management
• Problem Solving

Minimum Education Requirement: High School Diploma / GED / Secondary School or equivalent

Internal employees who are currently working from home are still eligible to apply. However, if selected for the role, you may be required to work onsite in accordance with the workplace excellence policy.

Shift: 1st shift (United States of America)

Hours Per Week: 40