Executive Team Support Coordinator

Tulsa Honor Academy; Tulsa (OK); Sur place; USD 38 000 - 47 000; Plein temps

Résumé du poste

Tulsa Honor Academy seeks an Executive Team Support Coordinator to assist the Executive Leadership Team with administrative, operational, and project tasks. This role requires strong coordination, confidentiality, and bilingual communication in Spanish and English.

The position is full-time, on-site in Tulsa, OK, with travel and occasional after-hours work. A high school diploma is required, and a bachelor’s degree is preferred for advancement within the Network Team.

Qualifications

• 2+ years of experience as an Executive Assistant or Operations Coordinator preferred.
• Bilingual (Spanish/English) required.
• Flexibility for travel and occasional evenings/weekends.
• High School Diploma required; Bachelor's degree preferred.

Responsabilités

• Provide administrative, operational, and project support to the CEO, CIO, COO, and Chief of Staff.
• Manage executive calendars, schedule meetings, coordinate logistics, and prioritize requests.
• Prepare meeting materials, presentations, reports, and other documents; maintain confidentiality.
• Support planning, coordination, and execution of cross-functional projects and events.
• Coordinate planning and logistics for retreats and special events; assist with organizational initiatives.

Connaissances

Bilingual (Spanish/English)

Executive coordination

Calendar management

Communication

Discretion

Formation

High school diploma

Bachelor's degree preferred

Outils

Microsoft Office

Description du poste

At Tulsa Honor Academy (THA), we are on a mission to equip all scholars with the academic skills, content knowledge, and ethical character required for college graduation and life success.

We believe ALL scholars, regardless of race, background, income or ability, can achieve at high levels. We work relentlessly to ensure 100% of scholars are on a path to go to and graduate from a college of their choice, beginning in the fifth grade.

Opening our doors in 2015 with 92 fifth grade scholars, THA will grow to serve over 1,400 scholars in grades 5-12 across our three schools in the 2026-2027 academic year.

• Equity at Our Core

We believe all scholars, regardless of race, background, income or ability, can achieve at high levels.

We set rigorous academic goals for ALL scholars, and work relentlessly to accomplish them.

We provide our scholars access to more life opportunities through educational equity, which will empower them to live a life of independence and purpose.

• Committed to Community

We lead in service of our scholars and our families.

We strive for ALL of our scholars to thrive and feel like they belong.

We make decisions with our scholars and their futures first in mind.

We recognize that our scholars and community deserve a quality education now.

We use every minute with scholars with intentionality.

When you join the THA Familia, you are joining a team with an unwavering commitment to ensuring scholars in our community have access to a high-quality, college preparatory education. One that is focused on developing successful college graduates who will become well-rounded, engaged individuals who will transform their communities.

Candidates must share our unshakeable belief that all scholars can achieve when given the opportunity. You are a firm believer that all scholars can go to and graduate from college.

You display humility through consistent self-reflection, problem solving and implementation of feedback.

You demonstrate a commitment to structure knowing that school-wide systems are critical elements of our scholars' success and network-wide systems support consistency and equity.

You are a proactive communicator who does so clearly and concisely with scholars, families and staff.

You are nerdy about ensuring scholars have access to rigorous academic instruction, including deep and complex content.

You desire to be in the trenches with us and our kids and can engage and motivate diverse stakeholders.

You are always hungry for more and have a deep desire to be an expert in your field

You get energy from continual learning and diversity in the day. You create an environment in which teachers can teach and scholars can learn. Scholar achievement is the most important thing.

You always have a plan but you always plan to be flexible.

You gain trust from families, scholars, and staff if you are consistent, clear, and reliable.

You look at the short term efficiency and the long-term impact. Tulsa Honor Academy's Executive Team Support Coordinator serves as a key member of the Network Team, providing administrative, operational, and project support to the Chief Executive Officer, Chief Academic Officer, Chief Operations Officer, and Chief of Staff.

The Executive Team Support Coordinator helps ensure the Executive Leadership Team operates effectively by managing priorities, coordinating projects, organizing meetings and events, tracking key deliverables, and supporting cross-functional initiatives. This role serves as a central point of coordination for executive work, helping leaders stay focused on strategic priorities while ensuring important details, timelines, and follow-through are not overlooked.

The Executive Team Support Coordinator will work closely with executive leaders to support organizational planning, project execution, leadership meetings, retreats, travel, and special initiatives. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities while maintaining a high degree of professionalism, discretion, and confidentiality.

It is hard, but joyful - for kids and adults. Develop a palpably positive school climate with frequent and authentic instances of shared smiling, laughter and enthusiasm where joy is deeply rooted in achievement, the content, and team/individual successes.

Believe that scholar actions and mindsets stem from teacher actions and mindsets

Back-to-basics, liberal arts school - You have a fundamental belief in teaching kids to be critical thinkers through ELA and STEM.

Ensure all scholars complete the cognitive work during the lesson, such as reading, writing, discussion, analysis, meaning-making, computation, and problem-solving

Display that you value risk-taking, especially when the work is challenging. Expect all scholars to attempt all work, take academic risks, and learn from their mistakes.

Structure Driven School - You sacrifice autonomy in exchange for consistency and commitment to a shared definition of excellence.

Believe that scholars want and need to be held to a higher standard and that scholars are capable of making good choices

Team, team, team - You support our community, learn from one another and respect each other enough to hold high expectations for ourselves and our scholars.

Model what you expect because you know adults drive culture

Use feedback to make productive changes in performance

Diversity and Equity - You believe institutions thrive with diverse people and backgrounds

Ensure our community is an inclusive and safe place

Developing rigorous instructional materials

Supporting teammates, families and scholars

Do whatever it takes to ensure our scholars go to and graduate from college

Executive Leadership Team Support

Provide administrative, operational, and project support to the Chief Executive Officer, Chief Academic Officer, Chief Operations Officer, and Chief of Staff.

Manage executive calendars, schedule meetings, coordinate logistics, and prioritize competing requests.

Prepare meeting materials, presentations, reports, and other documents for executive leaders.

Maintain highly confidential information with professionalism and discretion.

Project Coordination and Organizational Execution

Support the planning, coordination, and execution of cross-functional projects led by the Executive Leadership Team.

Maintain project plans, trackers, timelines, and documentation to ensure key initiatives remain on schedule.

Coordinate planning and logistics for retreats and special events.

Support special projects and organizational initiatives as assigned.

Bilingual (Spanish/English), required

High School Diploma Required, Bachelor’s Degree Preferred

Flexibility Required: this position includes travel and occasional evening and weekend work in support of events and special projects.

2+ years of experience as an Executive Assistant or Operations Coordinator is preferred.

~ Prior operations experience in a school setting is preferred

~ The Executive Team Support Coordinator reports to and is held accountable by the Chief of Staff and is on the Network Team.

Full time, year round, exempt.

THA's starting salary range for Coordinators with a high school diploma begins at $38,000 and starting salary range for Coordinators with a bachelor's degree is $47,000.